Administrative Assistant

2 weeks ago

Vancouver, British Columbia, Canada Canus Trading Ltd Full time
________________________________________

Duties:

  • Open office on time, close office at end of day. Office working hours are 8:30 3:30
  • Respond to inquiries regarding Linc program from other service providers or schools
  • Assist clients with the LINC program
  • Determine and confirm eligibility for clients
  • Enter client data and assessment results in iCare database
  • Schedule assessment appointments and generate, prepare, and mail appointment letters
  • Provide clients with information regarding classes and assist with referrals to schools
  • Assemble test materials
  • Stock and update referral, informative and other materials
  • Maintain liaison with training suppliers, providing needed information/documentation in a timely manner
  • Maintain the general upkeep and cleanliness of the office
  • Assist assessors as required
  • Keep and report basic statistics regarding inperson, online and telephone inquiries.
  • Keep and report basic statistics regarding inperson and online assessments
  • Invigilate reading and writing tests when needed
  • Adhere to organization and funder policies and procedures
  • Assist with tracking and stocking of supplies and materials
  • Fulfill duties and assignments in a conscientious, efficient, and timely manner
  • Treat clients, fellow employees and management fairly without discrimination or prejudice
  • Communicate and deal with clients and coworkers in a courteous and professional manner
  • Fill in at the Surrey Language Assessment Centre (# Street, Surrey BC) if needed
  • Any other duties as needed

Qualifications:

  • Ability to communicate effectively in spoken and written English, including people with limited English skills
  • Excellent English verbal and written communication skills
  • Excellent organizational skills
  • Experience working in a office environment and ability to multi task
  • Crosscultural experience and experience dealing with adult immigrants
  • Knowledge of office practices and procedures and ability to maintain a wide variety of records and reports, including proficiency with word
- processing (preferably MS word), spreadsheets (preferably MS Excel), and data entry

  • Willingness and ability to become proficient in use of iCare.
  • Prior experience with iCare an asset
  • Must fulfill, at time of employment, and continue to fulfill while employed, conditions and terms set out by IRCC for access to iCare and/or other databases/systems used by the organization
  • Familiarity with LINC program operational policies and procedures an asset
  • Extreme tact and patience when dealing with ESL clients and empathy for Second Language learners
  • Ability to establish and maintain effective working relationships with staff members, LINC suppliers, clients and the general public.

Other requirements:

  • Must have authorization to reside and work in Canada

Job Types:
Full-time, Fixed term contract

Contract length: 4 months

Salary:
From $24.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Day shift
  • Monday to Friday
  • No weekends

Education:

  • Secondary School (required)

Language:

- other languages (preferred)

Work Location:
In person

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