Administrative Assistant

1 week ago

Hamilton, Ontario, Canada Air Liquide Full time

Company presentation:

  • A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide's scientific territory and have been at the core of the company's activities since its creation in 1902. Air Liquide's ambition is to be a leader in its industry, deliver long term performance and contribute to sustainability with a strong commitment to climate change and energy transition at the heart of its strategy._

Entity and activity description
The main object and purpose of this position consist in managing supplier files concerning raw materials, provisions and services.

The incumbent enters data in order to provide clear and up-to-date information to clients and members of the team, while promoting ALC quality and safety objectives.

The main responsibilities will be to assist the department in the administrative tasks related to our business operations and support the sales and customer service teams.


Missions and Responsibilities
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Is responsible for procurement:Prepares purchase orders in keeping with purchase recommendations or requisitions. Ensures procurement by purchasing various items.
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Enters data:Enters all of the data required for the delivery slips, memos, counts, deposit slips, etc. Corrects the data entered in the system. Researches and corrects data that is rejected. Produces reports upon request. Provides information for the Regional Center team, such as driver data concerning the number of deliveries, time required, departure time, and number of stops.
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Provides administrative support:Provides support to the staff by making photocopies, filing, etc. Searches for missing documents. Maintains a sufficient supply of office supplies and accessories. Files documents in the document room and on the storage trolley. Replaces the receptionist as required.
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Continuous improvement:Works closely with the members of the distribution center team to resolve any problems or find new ways in which to improve the efficiency of the center's activities. Makes recommendations and takes part in the decision making process with respect to improving the distribution process.
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Safety/Quality:Promotes ALC safety objectives. Knows and respects all procedures pertaining to the supply chain as indicated in the ALC Quality Manual.

Competencies and Profile

  • Combination of education and relevant experience;
  • A Bachelor's degree in Administration is preferred, but not required;
  • Professional with strong time management and organizational skills;
  • Self motivated and able to produce quality, errorfree work in a busy environment;
  • Strong written and oral communication in English;
  • Proficient in Microsoft Office and Google Docs suites;
  • Previous experience with ORACLE would be an asset.

Job Reference:
CA06282

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