Administrative Assistant II, Clinical Genomics

1 week ago

Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time
Company : IWK Health

Req ID:
Department/Program: Clinical Genomics , Diagnostic Services & Maritime Medical Genetics
Location: Halifax
Type of Employment: Permanent Hourly FT % FTE) x position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit
Compensation: $ - $ /hour
Closing Date : July 02, (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately employees, physicians, volunteers and learners at sites across . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our , and enjoy access to enhanced and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi'kma'ki, the unceded and ancestral territory of the Mi'kmaq people. Working in Mi'kma'ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The incumbent provides office support to the Division of Clinical Genomics and the Department of Pathology and Laboratory Medicine within IWK Health Centre. The incumbent functions as a primary point of contact for the Division responding to general information requests related to the office, or referring calls to others as appropriate. Provides confidential administrative service with high quality of organizational and communication skills to assist and support the Division in ensuring the effective and efficient operation of the office on a daily basis. Provides assistance to the lab quality management system. Also including but not limited to:

  • Enters demographic patient data/test results and generates /distributes patient reports
  • Uses SMS database to generate monthly billing and workload reports; develops database searches as required
  • Answers telephone, retrieves messages and redirects calls to appropriate personnel
  • Types various documents and correspondence that may include: reviews, reports, papers, grant applications, spread sheets, presentations, lectures and protocols, etc
  • Answers/refers phone calls, relaying messages with follow up, as appropriate
  • Processes incoming/outgoing mail
Hours of Work

Monday to Friday; -

Your Qualifications
  • Minimum High School Diploma or G.E.D. required.
  • Graduate of a recognized Secretarial or Office Administration Diploma Program required.
  • Minimum six months experience in a related administrative/clerical role required. A combination of equivalent education and experience may be considered.
  • High regard for quality and attention to detail required.
  • Keyboard skills 60 wpm required.
  • Experience with Access Database preferred
  • Advanced working knowledge of Windows operating system, MS Office, and other software applications
  • Advanced working knowledge of Excel.
  • Competent in the use of various office equipment (e.g. fax, copier) required.
  • Excellent planning, organizational, prioritization and time management skills required.
  • Self-motivated with the ability to work with minimal supervision required.
  • Competency in other languages considered an asset, French preferred.

  • Administrative Assistant Ii, Clinical Genomics

    1 week ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company :IWK Health**:Req ID:182769Department/Program:Clinical Genomics, Diagnostic Services & Maritime Medical GeneticsLocation: HalifaxType of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Start Date:ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $23.1933**:- **$ /hourClosing Date: July 02, 2024 (Applications...

  • Clinical Genomics Technologist I

    3 weeks ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company : IWK Health Req ID: 171753 Department/Program: Clinical Genomics, Diagnostic Services & Maritime Medical Genetics Location: Halifax Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Start Date: ASAP Union Status: NSGEU Hlthcare, Healthcare Bargaining Unit Compensation: $ - $43.218 /hour Closing Date: Open Until Filled...

  • Clinical Genomics Technologist I

    1 month ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company : IWK Health Req ID: 171753 Department/Program: Clinical Genomics, Diagnostic Services & Maritime Medical Genetics Location: Halifax Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Start Date: ASAP Union Status: NSGEU Hlthcare, Healthcare Bargaining Unit Compensation: $ - $43.218 /hour Closing Date: Open Until Filled...

  • Administrative Assistant Ii

    1 week ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company :IWK Health**:Req ID:176555Department/Program:Pain Program PAEDS, Children's Surgical & Critical CareLocation: HalifaxType of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Start Date:ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $22.894**:- **$ /hourClosing Date: March 22, 2024 (Applications are...

  • Administrative Assistant Ii

    1 week ago

    Halifax, Nova Scotia, Canada VON Canada (Nova Scotia) Full time

    Requisition Details:Employment Status: Regular, Full-Time (1.0 FTE)Program Name: Branch AdministrationNumber of Hours Bi-Weekly: 75Work Schedule: DaysAbout us:VON is a non-profit organization that provides clinical, personal and social support to people who want to live every day to the fullest while remaining in their own homes and communities.Job...

  • Administrative Assistant Ii, Emhas

    1 week ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company :IWK Health**:Req ID:162222Department/Program:Emergency MH and Addiction Service, Mental Health & Addictions ProgramLocation: HalifaxType of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Start Date: August 2023Union Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $20.3648**:- **$ /hourClosing Date: August 14, 2023...

  • Administrative Assistant II

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Company : IWK Health Req ID: Department/Program: Medicine, Quality & Safety , Medicine, Quality & Safety Location: Halifax Type of Employment: Permanent Hourly FT % FTE) x position(s) Start Date: ASAP Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit Compensation: $ - $ /hour Closing Date :...

  • Clinic Administrator

    1 week ago

    Halifax, Nova Scotia, Canada Pelvico Health Centre Full time

    Pelvico Health Centre is seeking a part-time or full-time Clinic Administrator to support our multidisciplinary clinic operations.Pelvico Health Center is a vibrant new clinic located in the heart of Bedford, Nova Scotia in partnership with Proedge Elite Training. Our team is made up of like-minded healthcare and fitness professionals who are driven to...

  • Administrative Assistant II

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Company : IWK Health Req ID: 180011 Department/Program: Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics Location: Halifax Type of Employment: Permanent Hourly PT (50% FTE) x 1 position(s) Start Date: ASAP Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit Compensation: $ $ /hour Closing Date: 27, May 2024...

  • Administrative Assistant Ii, Secure Care Unit

    1 week ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company :IWK Health**:Req ID:157768Department/Program:Secure Care Unit, Mental Health & Addictions ProgramLocation: WatervilleType of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Start Date: June 2023Union Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $20.3648**:- **$ /hourClosing Date: June 11, 2023 (Applications are...

  • Pharmacy Assistant Ii-ft

    1 week ago

    Halifax, Nova Scotia, Canada Lawton Drugs Full time

    Requisition ID: 172780Career Group: Pharmacy CareersJob Category: Retail - PharmacyTravel Requirements: 0 - 10%Job Type: Full-TimeCountry: Canada (CA)Province:City: HalifaxLocation: 2750 Spryfield Lawtons PharmPostal Code: B3R 2H9Our family of 134,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping...

  • Administrative Assistant II, Adolescent Intensive Services

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert Administrative Assistant II, Adolescent Intensive Services Req ID: Department/Program: AIS Addictions/Concurrent 24/7 , Mental Health And Addictions Location: Halifax Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s) Start...

  • Genetic Analysis Specialist, Gapp

    1 week ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company :IWK Health**:Req ID:177595Department/Program:Associated Research, Research ServicesLocation: HalifaxType of Employment:Temporary Hourly FT long-assignment (100% FTE) for 1 year x 1 position(s)Start Date: April 2024Union Status: Research, Management/Non Union Bargaining UnitCompensation: $38.3239**:- **$ /hourClosing Date: April 2, 2024 (Applications...

  • Administrative Assistant Ii, Rehabilitation Services

    1 week ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company:IWK Health**:Req ID:169455Department/Program:Physiotherapy, Children's Health ProgramLocation: HalifaxType of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Start Date:ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $20.3648**:- **$ /hourClosing Date: 4 December 2023 (Applications are accepted until 23:59...

  • Clinical Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:161144**Company: Nova Scotia HealthLocation:Central Zone, Halifax Infirmary Robie Street Entrance - QEII**Department:MED Clinical Assistants**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: MGMT/NON-Union Management/Non Union PositionPosting Closing Date:15-Aug-23Nova Scotia Health is the largest provider of health services...

  • Clinical Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:162430**Company: Nova Scotia HealthLocation:Central Zone, Halifax Infirmary Robie Street Entrance - QEII**Department:MED Clinical Assistants**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Status:Management/Non Union Position**Posting Closing Date:21-Nov-23**Nova Scotia Health is the largest provider of health services in Nova...

  • Clinical Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:168485**Company: Nova Scotia HealthLocation:Central Zone, Centennial Building - QEII**Department:MED Clinical Assistants**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Status:Management/Non Union Position**Posting Closing Date:24-Nov-23**Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Clinical Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:156445**Company: Nova Scotia HealthLocation:Central Zone, Halifax Infirmary Robie Street Entrance - QEII**Department:MED Clinical Assistants**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: MGMT/NON-Union Management/Non Union PositionPosting Closing Date:19-May-23Nova Scotia Health is the largest provider of health services...

  • Clinical Manager, Partnerships and Community

    1 week ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company :IWK Health**:Req ID:159554Department/Program:Mental Health And Addictions, Mental Health & Addictions ProgramLocation: HalifaxType of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Start Date:ASAPUnion Status: Management, Management/Non Union Bargaining UnitCompensation: $43.9075**:- **$ /hourClosing Date: June 27, 2023 (Applications are...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Mi'kmaw Native Friendship Centre Full time

    Employment Opportunity: Administrative AssistantLocation: Halifax, NSSalary Range: $ $25.25 per hourEmployment Term: Contract May - March 31, 2024 (possibility of renewal), 17.5 hours per week (Some evenings, weekends or Holidays if required)Reports To: Health Director and Clinical LeadGeneral Description:The Wije'winen Health Centre is a new project of the...