Administrative Assistant Ii, Rehabilitation Services

1 week ago

Halifax, Nova Scotia, Canada IWK Health Centre Full time

Company:

IWK Health**:

Req ID:169455

Department/Program:
Physiotherapy, Children's Health Program

Location:
Halifax

Type of Employment:
Permanent Hourly FT (100% FTE) x 1 position(s)

Start Date:

ASAP

Union Status:
NSGEU Off&Cler, Admin Professionals Bargaining Unit

Compensation:
$20.3648**:

- **$ /hour

Closing Date: 4 December 2023 (Applications are accepted until 23:59 Atlantic Time)


IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region.

We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes.

We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs.

We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.


The Opportunity:


Reporting to the Managers of Rehabilitation Services, Children's Health Program, the Administrative Assistant will provide high-quality office administrative and organizational support to multidisciplinary Rehabilitation care teams.

The Administrative Assistant responsibilities include but are not limited to:

  • Provides administrative support to the Rehabilitation care teams, clinics, committees, and programs.
  • Attends committee meetings, supports the development of agendas, supports minutes, and identifies action items as needed.
  • Maintains team communication, supports Rehabilitation outreach program, Rehabilitation services newsletter, and patient and family information in both print and waiting room screens as needed.
  • Types/transcribes summary letters and correspondence, photocopies and distributes accordingly.
  • Provide support in generating slides, posters, and PowerPoint presentations.
  • Maintains office filing system, forms, and records to ensure efficient storage and retrieval of material, and supports incoming/outgoing mail.
  • Provides coverage to other admins within the work area which may include booking and registrations.
  • Supports inventory of supplies and places orders as required.
  • Is effective, respectful, and collaborative in all interactions with families, and team members, and supports Family Centered Care
  • Manages patient waitlists and booking of clinical care appointments for various teams.
  • Books and coordinates events and meetings for teams as needed, including room bookings & equipment as needed.
  • Other related duties as assigned.

Hours of Work:

Monday - Friday,

Your Qualifications:

  • High School Diploma or GED required.
  • Graduate from a recognized Secretarial or Office Administration Diploma Program required, medical office administrative diploma preferred.
  • Minimum six (6) months related administrative/secretarial experience in a health care environment required, three (3) years preferred.
  • Advanced working knowledge of computers including Windows, and Microsoft Office (testing may be required)
  • Resourceful and analytical with the ability to use good judgment and make decisions.
  • The ability to maintain confidentiality is essential.
  • Experience in research administration preferred.
  • Experience preparing presentations and reports is an asset.
  • Demonstrated knowledge and experience with appropriate medical terminology required
  • Keyboarding skills of 60 wpm required.
  • Experience inputting database information required.
  • Experience with MEDITECH, Microsoft Outlook, and the Internet required.
  • Demonstrated excellent organizational, interpersonal, teamwork, and communication (verbal and written) skills required.
  • Demonstrated initiative is selfmotivated and able to work independently with mínimal supervision required.
  • High regard for quality and proven attention to detail, as well as flexibility to meet workload demands and deadlines required.
  • Proven time management, organizational, and problemsolving skills required.
  • Competency in other languages is an asset.
Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing.

If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation.

Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions.

Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of

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