Mcasphalt Administrative Assistant

2 weeks ago

Langley, Canada Colas Full time

Position Information:

Job Title:
Administrative Assistant - Langly, BC

Status:
Full-time Contract (Maternity Leave) Position

Expected Start date:
As soon as possible

Location :
Langly Facility Avenue, Langly, BC, V1M 3G6

Reporting to:
Facility Manager

About McAsphalt:

McAsphalt is a company that specializes in asphalt products and services.

Founded in 1970 by Leo McArthur and John Carrick, it has since grown to become the industry leader in Canada, with 26 terminals across the country.

McAsphalt offers a wide range of asphalt products, including emulsions, cutbacks, polymer-modified, performance-graded, roofing, and industrial. Additionally, McAsphalt provides comprehensive services and technology solutions, encompassing paving, testing, research and development, engineering, and consulting.

The company's success is based on our employees' dedication to providing total customer satisfaction by supplying superior quality asphalt products combined with strong, experienced technical support.


Job Purpose:

The Administrative Assistant performs administrative and office support activities, for different departments.

Depending on the location/department they are hired for, duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and data entry, and filing.


Reports To:

This position reports to the Facility Manager.

Main Duties and Responsibilites:

  • Answer and redirect phone calls
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Provide information by answering questions and requests
  • Handle multiple projects
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Handle sensitive information in a confidential manner
  • Resolve administrative problems
  • Receive, sort, and distribute the mail
  • Greet and assist visitors to the office
  • Provide polite and professional communication
  • Conduct data entry
  • Organize, store and print company documents as needed
  • Processing sales tickets
  • Completing customs paperwork
  • Organize and document incoming cheques
  • Responsible for shipping and receiving courier packages
  • Maintain a filing system for data on employee, customers, external partners, and facility contact lists
  • Handle queries from managers and employees
  • Other duties as required

Required Qualifications:

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • At least 24 years of experience in the field or in a related area
  • High school diploma or equivalent

The MCA Advantage:

SAFETY is not a priority, it's a VALUE at McAsphalt.

Priorities can change by the minute; our values are set in stone All of our employees are living the Goal Zero when it comes to safety.

Not only do we provide you with the right PPE, but we also train you on all aspects of your job so go home safe EVERYDAY We have a full suite of health and dental BENEFITS that start DAY 1 We contribute to your PENSION alongside your contribution starting DAY 1 We are present coast-to-coast in Canada and are part of the Colas Company family worldwide.

We have exponential growth OPPORTUNITIES - just tell us where you want to go. We SUPPORT our employees and their families, in good and bad times, with our Employee Family Assistance Program. Accessible 24/7 Free and confidential - counselling for mental health, financial support, legal consultation, and more. We love to have FUN at work and work together to get the job done.

At McAsphalt we work together to build a diverse, equitable, and inclusive culture that encourages, supports, and celebrates the voices of our employees.


How to Apply:

Reference Colas # 98084 | Reference ID #: MCA-2139

We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.

Recruiter:

Leah McCallum
Human Resources Business Partner - West

Application Deadline:

March 15, 2024

Operations - Adminstrative Assistant - Langly, BC

McAsphalt Industries offers competitive wages, a comprehensive benefits plan, and opportunities for growth and development.

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