Office Manager

7 days ago


Montreal, Quebec, Canada Transitapp Full time

It's one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between "operations whiz" and "office wrangler" — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company.

Thanks to your hard work, everyone else at Transit will be able to stay focused on their work and take pleasure in coming to the office, knowing that all the important "office things that gotta get taken care of" are, indeed, actually getting care of

You'll report to Allison (our Head of People & Culture) and work closely with Stéphanie (our Head of Finance & Operations) to make sure office life is a smooth-running ship.

You'll make sure service providers, suppliers, cleaners and maintenance staff get paid, and you'll swat down whatever logistical whack-a-moles remain — like getting office deliveries into the right hands, helping the business team get holiday cards shipped off in time, and plenty other projects besides.

Manage all the little things that make the office a place where people are excited to work from: you'll coordinate our weekly lunch and learns, keep our cupboards stocked with snacks and coffee, make sure the office is organized (someone's gotta keep track of those European power adaptors we're saving for a rainy day) and ensure people have the tools and equipment that makes their work life pleasant and productive
Help organize internal and external events (like our annual holiday party, monthly company 5 à 7s, and more) to build up Transit's esprit du corps
Help the business team with various admin tasks related to contracts, proposals, travel, and conferences

Keep the office running as reliably as a Japanese bullet train: you'll arrange relevant appointments and payment with external firms like cleaning and maintenance staff, maintain office inventory, and coordinate deliveries and shipments, etc.

You'll manage our accounts payable.
Help keep our books in order and chase down missing invoices and receipts like a chequebook-balancing Indiana Jones
Your English chops are solid and you've worked with members of the Anglophone species before — 95% of our business partners conduct their affairs in Leonard Cohen's native tongue
Willingness to work from the office at least 3ish days a week — it's harder to tend to your flock from a distance

You are opinionated and have a strong point of view on how to maintain and improve the culture and experience at the office.

(Is 22°C or 23°C the perfect office temperature? Office management experience, ideally at a startup and ideally in Montreal
45,000 CAD - $55,000 CAD per year, based on experience
Comprehensive medical and dental coverage
Four-day work week at full-time salary (yes, you read that right)
Going car-free is free at Transit.
A training and development budget
Generous maternal/paternal/parental leave policy.

When you're in the office:

you'll be in urbanist heaven, surrounded by Mile End's urban gardens, bike paths, BIXI docks, bus stops, a metro station, and limitless restaurants..

cafés... bars... concert halls... bagel boutiques...
Communal lunch-and-learn with free food in the office each week
Public transit is used by overwhelmingly more women and people of colour than other modes of transportation. We try to make sure the diversity of our users is reflected in the team that serves them.

Because when we include people of all races, genders, sexual orientations, ages, and identities — we end up building a better app for everyone who uses Transit.

Whispers, grapevines, middle-of-the-night Google searches?

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