Advancement and Alumni Coordinator

2 weeks ago

Delta, British Columbia, Canada Southpointe Academy Full time
Salary: $33.63

Southpointe Academy is a leading edge International Baccalaureate (IB) Continuum School surrounded by the ocean, beaches and natural beauty of South Delta. As a co-educational, secular day school serving over 660 students from Kindergarten to Grade 12, Southpointe is known for its strong sense of community, collaborative culture and commitment to professional development. The school fosters caring relationships with students and develops young people of character who make a positive difference in the world.

Southpointe takes immense pride in its world-class educational offerings. The International Baccalaureate Primary Years (Grades K-5), Middle Years (Grades 6-10), and Diploma (Grades Programmes are globally recognized for their excellence, rigour and educational impact. These distinguished programmes are complemented by state-of-the-art facilities and purpose-built amenities, ensuring an innovative environment for learning. Southpointe is actively constructing a cutting-edge expansion campus spanning over 75,000 square feet, seamlessly integrated with its existing facilities. This substantial undertaking not only mirrors the school's continuous growth, but also demonstrates a sustained commitment to offering an optimal learning environment for all members of the school community.

Position Overview:

The Advancement and Alumni Coordinator is responsible for transforming and enhancing the processes, systems and tools to enable the organisation to develop robust communication, programming and revenue strategies to drive alumni participation and philanthropic investment with Southpointe Academy.

Reporting to the Executive Director, Advancement, this role will commence as soon as possible.

Duties and Responsibilities:

  • Provide senior administrative support for overall Advancement program and specifically to the Director, Advancement and Alumni Engagement;
  • Work independently and support outreach for Annual Fund and Campaigns;
  • Use experience and judgement to resolve problems and prioritise work on behalf of the department;
  • Gift processing, format, and generate gift receipts, and pledge reminders;
  • Produce and analyse monthly Annual Fund and Campaign reports as requested by Director;
  • Maintain event calendar and assist in event management including attending evening and weekend functions;
  • Maintain alumni website, social media presence, and create advancement and alumni e-newsletters on a regular basis;
  • Maintain database through Raiser's Edge and Alma records;
  • Seek out and contact alumni who have lost contact with Southpointe.

Essential Qualifications and Experience:

  • A postsecondary degree or a combination of relevant comparable skills and experience;
  • Minimum three years' experience working in alumni relations, including marketing and communications, public event organisation, and fund raising or business administration. An equivalent combination of education and experience may be considered;
  • Strong working knowledge of Microsoft Office, including Word, Excel, PowerPoint, Publisher and website software. Adobe In Design an asset;
  • Not-for-profit or public sector experience;

Preferred Qualifications:

  • Graduate of Southpointe;
  • Ability to manage multiple tasks simultaneously and work efficiently under deadline pressure;
  • Knowledge of social networking sites. As well as Raiser's Edge experience.

Salary and Benefits:

  • As per approved salary scale $33.63 per hour;
  • Extended health and dental benefits;
  • Employer RRSP contribution program;
  • Employee Assistance program;
  • Discounted school lunch program.

Work Schedule:

  • Typical days of work Monday to Friday, year round;
  • Typical hours of work 8:00am - 4:00pm.

Application instructions:

Please review the Job Description prior to submitting your application with the following supporting documents:

  • Cover Letter;
  • Resume;
  • Two letters of reference from past supervisors, one of which must be from your most recent supervisor.

Please see our website for additional information.

We thank all applicants for their interest in working at Southpointe Academy. However, please note that only shortlisted candidates will be contacted.


Southpointe Academy encourages applications from suitably qualified candidates with diverse backgrounds. We value each community member's identity, perspective and well-being, and embrace our differences as a sign of strength. We believe in diversity, equity and inclusion and are committed to equal employment opportunities.

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