Purchasing & Production Planning Coordinator

2 weeks ago

Delta, British Columbia, Canada Crevier Full time

REPORTING RELATIONSHIP:

The Product Management Coordinator reports directly to the Operations Manager-BC.

JOB SUMMARY


Under the direction of the Operations Manager-BC, the Purchasing & Production Planning Coordinator is primarily responsible for sourcing goods and maintaining the integrity of the inventory in the system.

Purchasing, Payables and Production are the key tasks.

RESPONSIBILITIES.Prepare purchase orders for all inventory items and services required by the business;

  • Receiving ensure all PO's are received correctly with matching invoices;
  • Process all suppliers' invoices with proper GL codes and submit them for approval and payment, collaborating with the finance department to amend pricing and receiving discrepancies;
  • Purchasing ensure inventory levels are optimal for positive customer experiences, balanced with total inventory value;
  • Use the Toolbox PO receiving to manage purchase order proper closing;
  • Monitor and forecast upcoming levels of demand for raw materials, finished goods, and components using the planning tools (MRP);
  • Analyze inventory movement patterns and adjust the system parameters of stocking levels;
  • Ownership of Product Master File, ensuring cost and Bill of Materials accuracy;
  • Manage thirdparty vendor relationships and monitor company inventory at those vendors;
  • Communicate with internal stakeholders when product receiving and/or production delays occur;
  • Develop relationships with suppliers to resolve delivery and quality concerns;
  • Develop and implement processes to manage Old and Slow (Obsolete) inventory;
  • Develop a system to track SKU's with limited shelf life and ensure stock rotation practices are followed;
  • Ensure vendor database is current and complete;
  • Run the Finished Product Planning at least twice a week to ensure work orders are created and aligned for production;
  • Work closely with the production team to ensure the scheduled work orders are completed on time, and adjust them to reflect the correct quantities and dates;
  • Close work orders;
  • Print labels when required;
  • Liaise with IT regarding enhancements to purchasing and inventory management tools;
    COMPETENCIES & QUALIFICATIONS

Technical skills:

Advanced skills with Microsoft Office (Outlook, Excel and Word);

  • Analytical and problem solving skills;
  • Experienced user of PowerWare;
  • Fluent in English spoken and written.

Relational skills:

Excellent communication, teamwork and interpersonal skills;

  • Strategic thinker with a good understanding of operations principles;
  • Team spirit and understanding of the importance of positive customer experiences;
  • Good sense of organization, time management and attention to detail.

REQUIRED QUALIFICATIONS:

-
Education: Diploma in supply chain management, business administration or related fields.
-
Experience: Minimum of 5 years in supply chain, procurement or similar role;
-
Languages: Fluent in English spoken and written is mandatory.

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