Purchasing Specialist
1 week ago
Looking for a rewarding career change? Join our team The District of Thunder Bay Social Services Administration Board (TBDSSAB) is now hiring a
Purchasing Specialist in Thunder Bay.
Closing date is December 1, 2023.
TBDSSAB supports people to improve their lives and become self-sufficient.
We do this as the service system manager for vital, quality social services needed by individuals and families living in the District of Thunder Bay including child care and early years, community housing, homelessness prevention programs and through the delivery of Ontario Works.
***: Under the direct supervision of the Supervisor, Purchasing and Inventory Control, the Procurement Specialist procures goods and services in accordance with TBDSSAB policies.MAJOR RESPONSIBILITIES:
- Reviews and updates procurement specification details to tender documents.
- Reviews, updates and posts procurement documents, drawings, and other relevant information.
- Prepares, reviews compliance, and summarizes competitive bids and purchase orders in accordance with Procurement policies.
- Facilitates the evaluation of bids, ensuring proper adherence to the Procurement policies.
- Communicates with requesting departments and bidders, including answering questions, preparing, and posting addenda and notification of award.
- Creates and records changes to capital and operational purchase orders.
- Prepares contract orders and agreements with successful vendors and suppliers.
- Coordinates move out request details and provides purchase order information to contractors in consultation with the Asset & Risk Officer
- Inputs move out requests to corresponding purchase orders with all pertinent information.
- Performs product research and selects sources of supply and qualified vendors.
- Solicits quotes for goods and services based on specifications provided by requesting department.
- Reconciles discrepancies between invoices and purchase orders.
- Creates and updates vendor information in the accounting software system.
- Performs such other related duties as assigned.
QUALIFICATIONS:
Education/Experience
- College Diploma in business.
- Three years' experience in the field of procurement.
Skills/Abilities
- Demonstrated skill in both written and oral communication.
- Proficient in related spreadsheet software.
- Time management skills to meet required deadlines.
- Possess superior organizational and interpersonal skills.
CONDITIONS OF EMPLOYMENT:
- Must undergo a successful police records check, Type
- Use of a vehicle may be required.
- Travel may be required.
- Must maintain confidentiality.
HOW TO APPLY:
Human Resources
The District of Thunder Bay Social Services Administration Board
231 May Street South
Thunder Bay, Ontario, P7E 1B5
Applicants currently employed by the TBDSSAB must complete the Internal Application Form. Application forms are available on our website or are available for pickup at the TBDSSAB location. For more information on employment opportunities at TBDSSAB, please visit our website.
ADDITIONAL INFORMATION:
- Applications received for this position will not be acknowledged unless you are being notified of an interview.
- Reasonable accommodations are available upon request for all parts of the recruitment process.
Job Types:
Full-time, Permanent
Salary:
$29.85 per hour
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Thunder Bay, ON P7E 1B5: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- purchasing: 1 year (preferred)
Work Location:
In person
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