Project Assistant

2 weeks ago

Toronto, Ontario, Canada Segula Technologies Full time
Company Description

Accelerate your career in a fast-growing global engineering group.

At SEGULA Technologies, you will work on exciting projects and help shape the future within a company for which innovation is inseparable from engineering.

3D printing, augmented reality, autonomous vehicles, the factory of the future... these are all part of the daily lives of our 10,000 ingenious employees. Why not yours?

Whether it's next door or on the other side of the world, at SEGULA Technologies you'll find the opportunity that will give new meaning to your career

Job Description:

Job description:


The role of the Project Assistant for the Project Management and the global project team, you will ensure a range of communications with Project Management and external stakeholders.

You will be involved in facilitating positive working relationships in the delivery of important administrative tasks and services.

A good knowledge of railway environment and project organization will help you to successfully fulfil your responsibilities.

Responsibilities

  • Works autonomously in coordinating, managing and prioritizing the daytoday Administrative activities for the Project Director and the project team such as:
  • Complex travel arrangements and itineraries for project management team members and visiting VIP guests and groups.
  • Letter of Invitation for incoming staff (if any)
  • Receiving & archiving incoming post mails
  • Formatting & printing outgoing mails
  • Managing office allocations / project directory / project organization chart updates / IS&T interface issues / office assets
  • Book meeting rooms
  • Check and validate incoming invoices related to office purchase
  • Purchase Requests for office stationaries and subcontractor services, including good receipts
  • Serve as the primary point of contact for the Manager and his core team members, take action as appropriate, summarize, prepare background documents and responses as necessary.
  • Support preparation of presentations on request and support project event preparation
  • Onboarding newcomer's support

Qualifications:

Educational Requirements
Bachelor's degree in business administration

Qualifications

  • A minimum of 2 years of experience in a project assistant role
  • Knowledgeable in all standard office tools (Excel, word, mpp, ppt, outlook,.)
  • Fluent in English. French is desirable.
  • Efficient
  • Organized
  • Excellent Communication skills. Transparency. Ethical behaviour.
  • Capable of initiatives
  • Autonomous
  • Resilient
  • Eager to learn
  • Team player

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