Staffing & Administration Clerk

2 weeks ago

Kitchener, Ontario, Canada Region of Waterloo Full time

Sunnyside Home is a long-term care home owned by the Region of Waterloo in the Stanley Park area of Kitchener.

Our 263 residents are part of a vibrant community in a park-like setting on a campus of services for older adults.

We offer a warm, friendly atmosphere with modern amenities and quality care. Making sure that each person can live their best life is important to us.

Why work for us?

The Region of Waterloo is one of the area's largest employers.

Our commitment to service, integrity, respect, collaboration and innovation creates an inclusive workplace where employees feel valued for the difference they make every day.


The Role:

Provides reception, staffing, and administrative support to the Division. Schedules replacement staff for scheduled and unscheduled absences at Sunnyside Home.

Contacts staff for upcoming shifts due to unscheduledvacancies; fills scheduled vacancies per established protocols, collective agreement, and employment standards legislation.


Duties:

Performs reception and switchboard services for the Division to residents, families, visitors and staff. Monitors lobby activities; responds to inquiries; redirects calls/messages to resident/staff area. Maintains resident directory.

Processes paperwork related to schedule changes (e.g., switches, statutory

holidays, vacation, giveaways, lieu time, availability).

Inputs changes to scheduled hours to a time and attendance system, for

verification and approval by management.

Verifies hours worked and submits to manager for approval. Updates master schedule with changes.

Collects staff availability data and updates active schedule.

Liaises with management regarding staffing requirements.

Responds to staff inquiries regarding distribution of hours, staff availability, and scheduling.

Prepares staff identification badges.

Maintains daily staffing roster for resident care, ensuring a full complement of staff.

Provides administrative support to program areas, including fundraising activities and promotions (e.g., prints materials, takes meeting minutes, books rooms).

Updates meeting room lists/notices.

Processes mail and faxes. Distributes newspapers and newsletters.

Maintains care/custody of keys (e.g., vehicles, gift shop, bar, hairdressing and tuck shop).

Maintains building binders for policies and procedures (e.g., communication, standby).

Orders office supplies for the Division within guidelines or for management approval.

Occasionally contacts community agencies to exchange information.

Responds to emergency situations as outlined in policies and procedures.

Performs related duties as assigned.

Knowledge, Skills & Abilities Required:


Knowledge and skill in customer service and administrative, scheduling, payroll processes and procedures, normally acquired through a Grade 12 education plus directly related experience.

Knowledge of and ability to comply with policies, procedures, collective agreement requirements, and related legislation (e.g., employment standards).
A tuberculosis (TB) test and annual influenza immunization are required.

Communication and interpersonal skills to respond pleasantly and professionally to residents, the public, and staff; provide administrative support to program areas; and participate as an effective team member.

Computer skills with ability to use software such as Microsoft Office, a time and attendance management system, and advanced scheduler.

Ability to use multiline phone systems.
Ability to write, proofread, and edit correspondence and related documents (e.g.,notices, thank you cards, minutes).
Ability to work shifts, weekends, and statutory holidays as scheduled.
Must provide an acceptable Police Vulnerable Sector Check (Level 3).
Ability to support and demonstrate the Region's values.

We thank all applicants in advance; however, we will be corresponding only with those selected for an interview.

The Region of Waterloo is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. The Region of Waterloo is committed to providing accommodations throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Alternate formats of this document are available upon request. Please contact the Service First Contact Centre at phone number , TTY number to request an alternate format.

  • Administration Clerk

    2 weeks ago

    Kitchener, Ontario, Canada City of Kitchener Full time

    Administration Clerk (Special Events) PT(Temporary Part-Time for approximately4months)Competition NumberJob Code1003Posting DateMay 12, 2023Closing DateMay 19, 2023 (at 6:00pm)Job StatusTemporary Part-TimeThe- City of Kitchener is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in...

  • Administrative Support Clerk

    2 weeks ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition DetailsJob Title:Administrative Support ClerkRequisition #:23-380R1Campus:DoonDepartment:School of Health & Life SciencesPayband:FStarting Rate:$28.56Payband Range:$ $33.11Hours/Week:35Posting Date:Friday, March 17, 2023Closing Date:Sunday, March 26, 2023 at 11:59 PM ESTVacancy Type:Support Staff - Full-timeSupport Staff Full-time Replacement...

  • Legal - Corporate Law Clerk

    2 weeks ago

    Kitchener, Ontario, Canada Randstad Canada Full time

    Do you have previous experience in a family law firm setting? Are you able to provide administrative support to 5+ lawyers? We are currently hiring a Family Law Clerk to support our client in their busy, downtown Kitchener office, the successful candidate must meet the criteria noted in the "Qualifications" section.**Permanent, direct hire Monday Friday...

  • Accounts Payable Clerk

    2 weeks ago

    Kitchener, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Accounts Payable ClerkCompensation: $23.00 to $25.00 hourlyPlay a critical part in a team environment as an Accounts Payable (A/P) Clerk in a thriving company. This long-term contract / temporary position is offered through Robert Half. Matching, batching, and coding invoices, processing expense reports, updating and reconciling...

  • Accounts Payable Clerk

    2 weeks ago

    Kitchener, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Accounts Payable ClerkCompensation: $23.00 to $25.00 hourlyRobert Half is looking for an Accounts Payable (A/P) Clerk available to start immediately. This Accounts Payable Clerk opportunity will be located in the Kitchener, Ontario area and will be a short-term contract / temporary position. In this dynamic department, career growth...

  • Legislative Clerk

    2 weeks ago

    Kitchener, Ontario, Canada City of Kitchener Full time

    Legislative Clerk(Temporary full time for approximately 18 months)Competition NumberJob Code0037Posting DateFebruary 27, 2024Closing DateMarch 12, at 6:00pm)Job StatusTemporary Full-TimeThe City of Kitchener is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener...

  • Overnight Grocery Clerk

    2 weeks ago

    Kitchener, Ontario, Canada Jace Holdings Ltd. Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Our family of 131,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better – great experiences, families,...

  • Administrative Coordinator

    2 weeks ago

    Kitchener, Ontario, Canada Region of Waterloo Full time

    Our Story:Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving, and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy,...

  • Administrative Assistant

    2 weeks ago

    Kitchener, Ontario, Canada Magna Staffing Full time

    We are looking for an individual who will assist the office with incoming calls, dealing with online communication, filing, checking mails, marketing of new clients and general office help. Prior work experience is a must. Excellent communication is important and a team-player mind-set is essential. We look for people who is fast-learner.Responsibilities...

  • Administrative Office Support

    2 weeks ago

    Kitchener, Ontario, Canada The Bartech Group, Inc. Full time

    Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. Our client has engaged us to assist them in hiring a contract Administrative Support. Hourly pay range $ 21.Your specific duties as a Administrative Support will include: Address day-to-day issues, including...

  • Human Resources Clerk

    2 weeks ago

    Kitchener, Ontario, Canada Independent Living Waterloo Region Full time

    HUMAN RESOURCES CLERKJOB DESCRIPTIONThe Human Resources Clerk will support the Senior Manager, Human Resources with various administrative tasks.JOB RESPONSIBILITIES Maintains accurate, uptodate administrative records Prepares hiring letters and onboarding packages Prepares job postings for circulation and posts on various platforms Assists with the...

  • Project Manager

    2 weeks ago

    Kitchener, Ontario, Canada TalentSphere Staffing Solutions Full time

    About the Company We are a forward-thinking construction firm recognized for our commitment to enhancing the planning, management, and execution of construction projects. Our presence spans across major cities in Ontario, where we focus on medium to large-scale projects within the ICI and residential sectors, employing collaborative methodologies. Our...

  • Accounts Payable Clerk

    2 weeks ago

    Kitchener, Ontario, Canada HealthOPM Full time

    *About Us:*Health OPM stands for Our People Matter and was founded to address the workforce gaps in the healthcare sector. We work with clients in all healthcare sectors including long term care, retirement communities, hospitals, health centers and community clinics anywhere in southern Ontario that care is needed.We are currently looking for an Accounts...

  • Ward Clerk

    2 weeks ago

    Kitchener, Ontario, Canada Extendicare Canada Inc. Full time

    DescriptionReporting to the Director of Care (DOC), the Ward Clerk is responsible for a variety of clerical/administrative functions supporting the Director Of Care and the home.Key Responsibilities To respond to incoming telephone lines and take and relay messages as required; To greet visitors and directs them as appropriate; To assist with resident...

  • Real Estate Clerk, Intermediate

    2 weeks ago

    Kitchener, Ontario, Canada ​​McCarter Grespan Full time

    MCCARTER GRESPAN is the leading business law boutique firm in the Region of Waterloo. OurFirm has achieved ongoing success and rapid growth by focusing on building a team of highlyskilled and experienced corporate, real estate and condominium legal specialists who are dedicatedto meeting and exceeding the increasingly complex needs and expectations of our...

  • Legal Administrative Assistant

    2 weeks ago

    Kitchener, Ontario, Canada Gowling WLG Full time

    ABOUT GOWLING WLGAt Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.When it comes to...

  • Corporate Law Clerk/paralegal

    2 weeks ago

    Kitchener, Ontario, Canada Gowling WLG Full time

    ABOUT GOWLING WLGAt Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.When it comes to...

  • Office and Program Clerk

    2 weeks ago

    Kitchener, Ontario, Canada City of Kitchener Full time

    Office and Program Clerk(Temporary Part Time for approximately 16 months)Competition NumberJob Code0474Posting DateApril 23, 2024Closing DateMay 1, 2024 (at 6:00pm)Job StatusTemporary Part-TimeThe City of Kitchener is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region,...

  • Office and Program Clerk

    2 weeks ago

    Kitchener, Ontario, Canada City of Kitchener Full time

    Office and Program Clerk***(Community Centre) PTTemporary - 5 months and 3 monthsCompetition Number / Job Code 0474Posting Date November 17, 2023Closing Date November 24, 2023 (at 6:00pm)Job Status Temporary Part-Time The- City of Kitchener is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest...

  • Court/clerk Monitor

    2 weeks ago

    Kitchener, Ontario, Canada Region of Waterloo Full time

    Our Story:Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving, and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy,...