Administrative Assistant

2 weeks ago

Boyle, Canada TRI-GEN CONSTRUCTION LTD. Full time

Durée de l'emploi:
Permanent

  • Langue de travail: Anglais
  • Heures de travail: 35 hours per week
  • Education:
  • Expérience:

Education:

  • Secondary (high) school graduation certificate
- or equivalent experience

Tasks:

  • Arrange and coordinate seminars, conferences, etc.
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Train staff
  • Establish and implement policies and procedures
  • Assign, coordinate and review projects and programs
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database

Supervision:

  • 1 to 2 people

Computer and technology knowledge:

  • MS Office

Area of specialization:

  • Correspondence
  • Business process management

Security and safety:

  • Criminal record check

Work conditions and physical capabilities:

  • Ability to work independently
  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks

Personal suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

Experience:

  • 1 year to less than 2 years

Support for newcomers and refugees:

  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)

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