Administrative Assistant, Dome Production

2 weeks ago

Toronto, Ontario, Canada Bell Full time
Req Id: 413618


At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world.


If you're ready to bring game-changing ideas to life and join a community that values professional growth and employee wellness, we want you on the Bell team.


The Bell Media team creates and delivers the best Canadian and international content across our digital media, television, radio, and out-of-home advertising platforms.

We're looking for innovative team players ready to take some of the most well-known entertainment brands in the country to the next level.


Summary:

Dome Productions is Canada's premiere remote production facility provider to the broadcast and production world.

Dome has a fleet (18) of television production mobiles that it deploys all across North America facilitating live sporting events and concerts/award shows/etc.

In addition, we provide transmission services to our customers to facilitate the live transmission of the game/concert/etc. back to their home base for ultimate distribution to the cable and satellite carriers.

Dome's customers include TSN, Rogers Sportsnet, RDS, ESPN, Fox Sports, Maple Leaf Sports and Entertainment, just to name a few.

Our head office is located at 130 Merton St in midtown Toronto just a few minutes walk from the Davisville subway station.


Key Responsibilities:


The Administrative Assistant is responsible for coordinating various activities and the administration of the VP, Finance & Business Admin's office and a number of other members of the Dome senior management team as required.

In addition, this position will have specific company-wide administrative duties.

  • Administration support for the VP, Finance and Business Admin and other Directors.
  • Work closely with the Business Development team to pull together proposals in response to RFP's
  • Develop and maintain an electronic filing system for the VP, Finance and Business Admin as well as for the other Sr. Management members as required
  • Manage all phones (both office and cellular) for the company to ensure the phones are there when requested, that we have the correct plan for each individual and that costs are minimized. Includes arranging upgrades and repairs.
  • Review and process specific invoices and expense reports for VP and Directors
  • Assist the Executive Assistant with responsibilities including organizing client events. Act as vacation/sickness relief for Executive Assistant
  • Generate annual vacation accrual support and issue new year vacation entitlements to managers for their staff. Manage all vacation information in our in house software and keep SAP up to date.
  • Compile and distribute monthly financial reports to the management team
  • Other administrative tasks as required.

Critical Qualifications:

  • College diploma or related relevant experience
  • Minimum 3 years of business experience is preferred
  • Excellent computer skills, especially MS Office (above average Word, Excel, Outlook and Powerpoint skills are mandatory) and Adobe
  • Strong organizational skills with high attention to detail
  • Excellent ability to prioritize, manage and complete tasks effectively
  • Proactive with the ability to identify and reach amicable solutions using sound judgment
  • Strong people interaction skills
  • Intelligent selfstarter with the ability to work under pressure with mínimal supervision and react quickly and efficiently to last minute changes
  • Excellent communication skills, written and verbal
  • Flexibility and adaptability
EmployeeReferralProgram

Adequate knowledge of French is required for positions in Quebec.

Additional Information:

Position Type:
Non Management

Job Status:
Regular - Full Time

Job Location:
Canada : Ontario : Toronto

Work Arrangement:
Hybrid

Application Deadline:08/31/2023

Created:
Canada, ON, Toronto

Bell, one of Canada's Top 100 Employers.

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