Administrative & Project Coordinator

7 days ago

Halifax, Nova Scotia, Canada Canadian Association for Supported Employment Full time

The Canadian Association for Supported Employment equips supported employment service providers to increase employment inclusion for Canadians who experience disability.**
Administrative & Project Coordinator

PROJECT TITLE:

CASE

LOCATION:
Remote/Virtual, Canada-wide

POSTING DATE:
May 9th, 2024

START DATE:
Immediately

APPOINTED BY:
Executive Director,
CASE

JOB OVERVIEW:



CASE is currently searching for 2 Administrative and Project Coordinators, reporting to either the Executive Director or the Innovation Lab Coordinator.


KEY RESPONSIBILITIES:

  • Plan, coordinate and provide logístical support to virtual and inperson events, campaigns, and publications.
  • Manage software accounts, including purchasing and revoking licenses, troubleshooting account and user activities, purchasing, and supporting training of new software.
  • Provide Microsoft Administrator support, including troubleshooting user activities, user management, Teams, and SharePoint administration management.
  • Provide onboarding and training for staff and stakeholders related to project and association activities, processes, systems, and software.
  • Update the
    CASE website with new edits and content, including the job board and event calendar.
  • Support HR functions like posting job descriptions, applicant screening, and participating in orientation activities.
  • Support finance activities like updating payment cards on software accounts, making approved payments, and retrieving receipts.
  • Take accurate minutes of meetings and submit minutes in a timely manner. Ensure that all documents and resources are wellorganized and up to date in appropriate SharePoint structures.
  • Manage communication, coordination, and scheduling of meetings for various stakeholder groups.
  • Manage shared mailboxes for select teams.
  • Suggest, develop, and implement improved administrative / project management systems.
  • Assist in preparation of contracts and coordination of proposals.
  • Stay abreast of
    CASE projects, activities, and procedures.
  • Conduct special research projects as assigned.
  • Support monitoring and reporting activities including tracking stakeholder submissions, data entry and management, completing reporting forms, etc.

QUALIFICATIONS AND SKILLS:

  • 5+ years' experience in project coordination and project administration.
  • 2+ years' experience working virtually.
  • Relevant postsecondary diploma, degree, or special certification(s) (Administration, Project Management, etc.)
  • Advanced skills and experience in Microsoft 365 apps, including Microsoft Administrator, Microsoft Teams, SharePoint, and Planner. These skills will be evaluated as part of the screening process.
  • Very comfortable with learning new technologies independently with the ability to then train others.
  • Motivated to proactively research innovative solutions to challenges.
  • Can work very well independently and comfortably with a team.
  • Excellent time management and ability to prioritize multiple competing activities.
  • Ability to work respectfully with diverse stakeholders in an inclusive manner.
  • Excellent independent problemsolving abilities.
  • Experience editing websites with WordPress is an asset.
  • Experience working in the nonprofit sector is an asset.

HOURS OF WORK AND SALARY:

  • This is a fulltime (37.5 hours / week) approximately 18 months, with the possibility of renewal.
  • Rate of pay is $2325/ hour depending on education and experience.
  • The position also includes 3 weeks paid vacation / year.
  • 4% RRSP matching and health benefits upon completion of a probationary period.

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