Research Coordinator

1 week ago

Vancouver, British Columbia, Canada UBC Full time
Staff - Non UnionJob CategoryNon Union Technicians and Research AssistantsJob ProfileNon Union Salaried - Research Assistant /Technician 4Job TitleResearch CoordinatorDepartmentMurray Laboratory Division of Infectious Diseases | Department of Medicine | Faculty of MedicineCompensation Range$5, $5,946.08 CAD MonthlyPosting End DateJune 7, 2024

Job End Date

Jun 9, 2025

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The position is for full time, Research Coordinator working on clinical and community-based research studies connected to Oak Tree Clinic.

Projects from this clinic involve people living with HIV and/or Hepatitis C.

Organizational Status
The individual will report directly to the Principal Investigator(s) of the assigned studies. They will work closely with other members of the research team, the Oak Tree Clinic Team, as well as clinical staff including nurses, fellows, clerks, Clinical Research Associates (CRAs, women living with HIV with research training who work on our study), and students.

Work Performed

The Research Coordinator will

  • Lead and monitor efforts to recruitment participants based on study inclusion criteria and population targets set out by the team, including targeting Indigenous and other racialized groups. Perform study visits and related procedures.
  • Oversee data collection and data quality, conduct focus groups, performs analyses, and assist in the development of tools.
  • Coordinate IRB applications, amendments, and renewals for multiple studies. Submit ethics applications to health authorities as needed.
  • Coordinate the implementation of new studies, including developing workplans and all necessary materials (Developing SOPs, consent forms, recruitment documents, REDCap databases, and surveys).
  • Assist with budget creation and management, contract negotiation, and financial reporting to funding agencies.
  • Administer expense claims, including CRA time tracking and participant honoraria. Facilitate the community consultation process, including identifying community consultants, organizing and managing regular meetings.
  • Support the knowledge translation team by participating in event planning and collaborating on disseminating study findings through various communication platforms.
  • Identify research needs including space and equipment, and propose solutions. Make recommendations for workflow and protocol improvements. 10. Assist in data linkage applications and in developing Information Sharing Plan agreements with health authorities.
  • Responsible for onboarding, training, and supervising new personnel and junior staff, including facilitating goal setting and providing input into performance reviews.
  • Assist the PIs in recruiting staff, performing duties such as participating in interviews, shortlisting candidates, and providing input into hiring decisions.
  • Contribute to the editing and proofreading of documents such as grant applications, manuscripts, abstracts, and presentations
  • Support project meetings, producing summary tables and/or minutes.
  • Transport and/or organize the transportation of biological samples between sites as necessary.
  • Assist with various administrative tasks and perform other related duties as assigned.

Consequence of Error/Judgement
Tasks are assigned and the incumbent plans and schedules their own work. Errors made could influence the ability of the Pl to meet critical deadlines, as well as compromise the results of research projects and affect IRB or funding applications, thereby impacting the credibility of the Investigator. Poor decisions may be damaging to the reputation of and cause financial loss to the Principal Investigator, The Centre, the Research Institute and the University.

Supervision Received

Direct supervision will be provided by the Principal Investigator(s) of the assigned studies. Will typically meet with at least one PI once or more biweekly. Works under general supervision; receives detailed instructions on the assignment of new duties and thereafter only on new or unusual problems

Supervision Given
Coordinate the study visits by trainees or CRAs. Contributes to the supervision of undergraduate trainees and of CRAs.

Minimum Qualifications
Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

  • Master's degree in Health Sciences or related field would be an asset.
  • Experience working with Indigenous and other racialized communities, families living with HV and facilitating focus groups are preferred.
  • Demonstrated ability to work independently with minimal supervision and in a cooperative manner with a wide range of internal and external contacts as well as diverse patient populations.
  • Strong problem-solving abilities, excellent organizational skills and ability to exercise good judgment and discretion while working with confidential information and vulnerable populations
  • Exceptional interpersonal, communication, management and organizational skills as well as the ability to communicate effectively verbally and in writing
  • Ability to plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources
  • Ability to effectively manage multiple tasks and priorities
  • Ability to exercise sound judgment
  • Ability to train and supervise other junior research staff and students
  • Sound understanding of clinical issues present when working with women and families living with HIV
  • Sound knowledge of scientific terminology in the health sector
  • Team/collaborative skills, especially within a research infrastructure
  • Ability to coordinate with a multi-centred team
  • Dedication to accuracy and attention to detail
  • A sound knowledge and proficiency in computer applications (MS Word, Excel, Access); knowledge of REDCap is an asset.

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