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IT Project Coordinator I

3 months ago

Mississauga, Ontario, Canada US Tech Solutions, Inc. Full time
General Description

Provide accurate and effective coordination to support our internal and external customers by applying expertise toward assignments in a proactive, well organized and customer-oriented manner.

The ability of the individual to be detailed and customer oriented is key to being successful in this position.

Primary responsibilities include, but are not limited to the following:

Job Description

  • Onboarding and induction process for third-party contractors, including delivery of IT equipment, facilitating account registrations and ensuring access to essential tools.
  • Creating, updating, and maintaining records and databases in internal tools.
  • Updating office policies and procedures specifically for IT Contractors.
  • Maintain and update all digital client contract files.
  • Supporting both external and internal stakeholders through accurate reporting.
  • Support the data administration for service interruption of contractors and timesheet correction.
  • Assist on implementing training to IT contractors following their scope of work.
  • Create Purchase Requisitions and Purchase Orders in the SAP system based on Statement of Work signed across functional teams.
  • Assist in updating the dashboards and financial numbers from internal tools for management analysis purposes.
  • Maintain and update the scope of the flow chart following the current Tech Ops process.
  • Support IT hardware/software issues of IT contractors throughout their contracts.
Must Have Skills

  • Higher education
  • Excellent communication skills, both written and spoken
  • Good coordination skills
  • Ability to work as a team member
  • Ability to support the Project related admin tasks
  • Customer-oriented
  • Basic knowledge of relevant methodologies, technologies, languages, standards, and processes
  • Adaptable to changing conditions and requirements
  • Creative, able to solve problems on his/her own
Nice to Have Skills

  • Knowledge of Tableau, BO, etc.
  • Knowledge about PMM and process harmonization
  • Knowledge of Finances with a particular concentration on Budgeting and cost control
Education
A college degree is preferred. Applicants with a proven track record as a coordinator in an agile and challenging environment will be considered.

Project Details:


The candidate will be part of the Central Vendor Management Office Operational support team - supporting internal stakeholders (such as Sourcing Mangers/Vendor Managers or Section Lead) and interacting with Vendor representatives (IT services providers).

The responsibilities will include permanent activities (creating purrchase requisition/purchase order, revision of acruals, onboarding and updating data on External Workforce, updating the document repository, versioning of contracts), initiated ad hoc (extension of contracts, obtaining justification and signatures - in accordance with the process, report settlement, escalation handling).

Generaly all administrative and operational activities related o sourcing, contracting and execution External Workforce Management process (e2e)

The candidate will be required to work during Eastern Time Zone.

Specific IT Tools required:
Candidate must have sound knowledge of google (gsheet, gmail), myBuy, SAP Fieldglass, ServiceNow

Interview Format: 2 Rounds of Interviews

About US Tech Solutions:


US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions.

To know more about US Tech Solutions, please visit

US Tech Solutions is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.