Leadership Team Coordinator

2 weeks ago

Old Toronto, Ontario, Canada Drake International Full time

Drake International is seeking an experienced and proactive Leadership Team Coordinator to provide administrative support to the Senior Leadership Team. The successful candidate will play a critical role in facilitating the Senior Leadership Team's productivity, ensuring smooth operations, and contributing to the overall success of the organization.

Core Job Activities

Calendar Management

  • Efficiently manage the Senior Leadership Team 's calendar, including scheduling appointments, meetings, and travel arrangements, while prioritizing conflicting demands and ensuring timely reminders.

Communication Management:

  • Serve as the primary point of contact for internal and external communications directed to the CEO, screening and prioritizing correspondence as necessary.

Administrative Support

  • Provide comprehensive administrative support to the Senior Leadership Team, including drafting correspondence, preparing reports and presentations, and conducting research as required.
  • Creating impactful presentations, including formatting data, and integrating photos.

Meeting Coordination

  • Organize and coordinate executive meetings, including preparing agendas, compiling meeting materials, and taking accurate minutes to facilitate effective decision-making and follow-up.

Confidentiality

  • Maintain strict confidentiality and discretion in handling sensitive information, such as executive discussions, strategic plans, and personal matters.
  • Serve as a trusted confidante and sounding board for the CEO, providing valuable insights, feedback, and perspective.

Relationship Management

  • Cultivate and maintain positive relationships with internal and external stakeholders, representing the CEO professionally and ensuring a high level of customer service.
  • Maintain a pulse on the organization's culture, morale, and overall employee sentiment.

Project Support

  • Provide project support to the Senior Leadership Team as needed, including coordinating cross-functional initiatives, tracking action items, and monitoring project milestones.

Ad Hoc Support

  • Handle ad hoc tasks and special projects as assigned by the CEO, demonstrating flexibility and adaptability to meet evolving business needs.

Skill & Education Requirements

  • Bachelor's degree in business administration, management, or related field preferred.
  • Proven experience in an administrative or similar role.
  • Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Excellent written and verbal communication skills, with a high attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
  • Discretion and confidentiality in handling sensitive information and matters.
  • Proactive attitude with a willingness to take initiative and anticipate needs.
  • Flexibility to adapt to changing priorities and work independently with minimal supervision.
  • Bilingual, (French & English), is an asset.

About Drake International:

Drake International is the pioneer in the recruitment and talent management industry. More than recruitment, Drake offers a suite of HR solutions that support the strategic assessment, development, and evaluation of people to assist HR leaders and managers alike.

Starting with one location in Winnipeg over 75 years ago, we are a true Canadian success story Drake International is now a Global operation with branches across Canada and around the world. Our teams work with top brands, supporting their workforce planning efforts and people strategies. The entrepreneurial spirit that the business was founded on is still alive in our company.

Our business is about PEOPLE and our fixation on superior customer service is the core pillar that will enable an unprecedented user experience for all. We are committed to our core values of Respect, Agility, Pride, Passion and Integrity.

Why work with Drake:

Our team: Drake prides itself on our people and our culture of fun. From monthly employee recognition programs and sales contests (yes, we give away iPads) we reward hard work

Compensation: Drake International offers a competitive base salary and commission structure as well as a complete benefits package. We offer great benefits that include three weeks' vacation to start and a company pension plan.

Training and development: we offer on the job training, you learn from the best coaching, an online learning academy and opportunities for learning and career development

Drake International is an equal opportunity employer. We are committed to championing accessibility, inclusivity and diversity in the workplace. Accommodations are available on request at all stages of the hiring process.


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