Neurodiversity Hiring Initiative

2 weeks ago

Toronto, Ontario, Canada Specialisterne Full time

Summary

  • Organization: KPMG
  • Job Title: Team Administrative Assistant
  • Location: 333 Bay St, Toronto, ON

Employment Terms:

  • This is a fulltime, temporary role (37.5 hours per week)
  • This role is fully inoffice during the beginning stages of employment, then may transition to hybrid (The number of days per week required inoffice will be determined on an individual basis with the manager)
  • Hours: 8am4pm (7.5 hours per day, excluding lunch)
  • Target Start Date: May 2024
  • End Date: September 2024

Essential Tasks - In this job, you will:

  • Help manage Partners' contacts, opportunities, and compliance with Canadian Anti-Spam Legislation to ensure they are current
  • May collaborate with marketing resources on resume collection, formatting, and research to support the proposal process
  • Assist Partner Admin Assistants (PAA) with coordinating, creating, preparing, editing, and proofreading all standard and nonstandard documents, reports, presentations, and correspondence using Microsoft Office suite
  • Research domestic and international travel arrangements and reservations as required, including finding out whether business or country visas are required
  • Help coordinate and manage the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.)
  • Help plan and organize meetings and events as required, including logistics (securing internal meeting space, catering, and preparing documents)
  • Attend internal meetings as requested to help compile, transcribe and distribute meeting minutes along with a summary of action items. May be asked to follow up on action items following the meeting
  • Assist with completing, reconciling, and ensuring timely submission of time and expense reports for the Partner

General Skills and Abilities - In this job you will demonstrate:

  • Strong judgment and analytical skills
  • Excellent oral and written communication skills
  • Strong organizational skills with the ability to prioritize and multitask
  • The ability to work independently and in team settings

Digital/Technical Skills - In this job you will demonstrate:

  • Intermediate data management skills using Microsoft Office, such as the following:
  • Drafting documents, formatting, and following internal templates using Word and PowerPoint
  • Transferring information, using basic formulas, and creating charts/graphs using Excel

Education/Knowledge - In this job you need to have:

  • A high school diploma

Social Interaction - The following types of communication and interaction are required to perform the job successfully:

  • Oral communication: Daily
  • Instant messaging: Daily
  • Telephone communication: Daily to weekly
  • Video communication: Weekly
  • Interacting with supervisors: Weekly
  • Interacting with peers: Daily

Job Stressors - Employees sometimes find the following stressful about this job:

  • Supporting multiple people can be overwhelming
  • Managing multiple tasks and priorities
  • Working with tight deadlines

Job Motivators - Employees tend to find the following motivating or rewarding:

  • Access to great learning opportunities
  • Access to mentoring and coaching
  • Working with a very collaborative team
  • Learning new skills along the way
  • Participating in social events
  • May complete a short work sample exercise

Workplace Support

  • Specialisterne and our employer partners are committed to providing inclusive onboarding experiences and supporting new employees as they learn on the job
  • All new hires continue to liaise with a Specialisterne Workplace Support Specialist for their first twelve weeks on the job
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