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Operations/executive Assistant

3 months ago

Toronto, Ontario, Canada VT Controls Ltd Full time

The Executive of our growing company needs a reliable and organized Executive/Personal Assistant to support the daily tasks of the Managing Director.


Responsibilities:

  • Provide confidential support to the Managing Director.
  • Responsible for addressing operational issues by highlighting risks and implementing policies and procedures
  • Prepare work calendars of team members and report progress of projects and compliance
  • Address communications sent to the Managing Director, either directly or in collaboration with the Executive
  • Adhere to the escalation path for any communication or issues received
  • Conduct meetings and forums to solicit feedback, input, and expectations; incorporate these into project plans to report to senior executives.
  • Produce regular reports (status, escalations, etc.) on the progress of projects; deliver these reports during regular leadership meetings.
  • Attend meetings with and on behalf of the Managing Director
  • Prepare letters, PowerPoint presentations, memos, correspondence and other documents as required.
  • Manage multiple assignments concurrently, maintain a high degree of confidentiality and demonstrate ethical standards at all times.
  • Coordinate all Local and International travel arrangements and hotel accommodations for the Managing Director.
  • Filing and maintenance of confidential company information.
  • Other duties and special projects as requested by Managing Director.

Qualifications and Requirements:

  • Associate degree required (B.A. or B.S. preferred)
  • 12 years Executive Assistant experience and knowledge
  • Previous experience in Construction Industry considered an asset
  • Previous experience with Wrike and DropBox
  • Willingness to learn a new system (Wrike)
  • Proven ability to work in a team and adhering to tight deadlines
  • Good data entry skills and attention to detail
  • Proficiency in Microsoft Office suite
  • Advanced computer skills
  • Document Management and organization experience
  • Supply management experience
  • Strong work ethic and reliability
  • Excellent written and verbal communication skills
  • Travel between Toronto and Hamilton 23 times a week
To learn more about our company, visit

Salary:
$20.00-$25.00 per hour

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • Onsite gym
  • Onsite parking
  • Paid time off
  • Tuition reimbursement

Flexible Language Requirement:

  • French not required

Schedule:

  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Bonus pay

COVID-19 considerations:
All visitors & employees required to observe physical distancing and to sanitize hands regularly while at our facility.

Experience:

  • Executive/personal assistant: 2 years (required)

Work Location:
In person