Purchasing Assistant

6 days ago

Edmonton, Alberta, Canada RAM Elevators and Lifts Full time

About the role

Responsibilities
Order Processing

  • Create purchase order requests in the RAM system, ensure order processing and expediting of orders based on criticality.
  • Monitor and track purchase orders to ensure timely delivery.
  • Track orders to ensure timely delivery, quality of goods and compliance to terms of contracts.
  • Maintain proper internal records.
Receiving

  • Receive incoming shipments, verify the accuracy of contents against purchase orders
  • Inspect goods for damage or defects, documenting any discrepancies or issues.
  • Identify and resolve issues related to receiving, such as discrepancies in quantity or quality of received goods.
  • Record received materials in the inventory management system, ensuring accurate tracking of stock levels.
  • Organize and store received goods in designated locations.

Return Processing:

  • Review and process return purchase orders.
  • Escalate any defects and shortages to vendors and process prompt return of defective products in a timely manner.
  • Coordinate with outside vendors and accounts payable to ensure that credit memos are received in a timely manner.
  • Investigate and resolve invoice variances in price, quality and/or quantities.

Vendor Communication:

  • Communicate with vendors to obtain quotes, lead times, and help to negotiate terms.
  • Assist in evaluating supplier performance and compliance with contract terms.
  • Source vendors and find the best possible quote for recurring readily available products.

Inventory Management:

  • Monitor min max levels to ensure adequate inventory levels by monitoring, adjusting and ordering supplies based on consumption.
  • Conduct cycle counting activities, ensuring inventory accuracy on a monthly, quarterly and annual basis.
  • Update inventory as required.

Documentation:

  • Ensure that quote prices provided match PO created in RAM Inventory to ensure prompt Accounts Payable processing.
  • Follow established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety standards.

Coordination:

  • Assist the purchaser with negotiation (cost, timelines and supply)
  • Update all involved departments on delivery dates, and delays in a timely manner.
  • Follow up with any vendor issues as required.
  • Follow proper phone etiquette for all interactions.
  • Other duties as assigned by the supervisor.

Qualifications

  • High school diploma or equivalent.
  • Previous experience in a purchasing or procurement role is preferred.
  • Strong analytical skills, problem solving skills, detail orientation and negotiation skills.
  • Must be able to prioritize and manage competing deadlines in a fastpaced, highvolume environment.
  • Excellent computer skills in the use of Microsoft Excel, Word, and PowerPoint
  • Familiarity with inventory management systems and basic computer skills.
  • Ability to lift and move heavy objects safely.

Job Types:
Full-time, Permanent

Pay:
From $19.00 per hour

Benefits:

  • Casual dress
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • Vision care

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Edmonton, AB T5S 2J4: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

  • Are you authorized to work in Canada?

Experience:

- purchasing: 2 years (preferred)

  • Manufacturing: 2 years (required)

Work Location:
In person

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