Departmental Associate 2

1 week ago

Richmond, British Columbia, Canada City of Richmond BC Full time

Departmental Associate 2 (Affordable Housing):


The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - _our people_.

This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives.

If you are looking to make a difference, and to share our vision "to be the most appealing, livable, and well-managed community in Canada", then please apply.


Overview:


Reporting directly to the Manager, Affordable Housing, the Departmental Associate 2 position carries out a variety of administrative support functions.


Examples of key responsibilities include, but are not limited to:

  • Providing administrative support including documentation preparation, editing and proofreading general correspondence and reports.
  • Assisting with the creation of presentations including printing, photocopying and binding.
  • Managing schedules, including arranging meetings/conference calls and logístical setup for these meetings, including providing assistance to setup and run audio/visual equipment, arrange catering, etc.
  • Assisting with timekeeping records for employees in the division.
  • Preparing correspondence to request report concurrence and managing responses and revisions.
  • Providing back up and support to the broader administrative team when necessary, including assisting with training of other staff, managing workloads, etc.
  • Preparing and distributing schedule of due dates for reports to Council.
  • Maintain contact database, send various mailings to contacts.
  • Type, mail, copy and file correspondence including preparation of materials/binders per the Manager.
  • Review and update Affordable Housing webpages as needed.
  • Ordering stationery and maintaining stock of office supplies.
  • Filing and other duties as required.

Knowledge, Skills & Abilities:

  • Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
  • Proven ability to deal with sensitive materials with a high degree of tact and discretion.
  • Experience with PeopleSoft is an asset.
  • Excellent verbal and written communication skills, including spelling, grammatical and proof reading ability.
  • Ability to perform administrative duties with deliberate speed and accuracy without immediate and constant supervision.
  • Intermediate skill with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
  • Experience using Adobe Acrobat including merging documents, creating bookmarks, etc.
  • Proven ability to multitask in a high pressure environment.
  • Proven time management and organizational skills.
  • Proven accuracy and attention to detail.
  • Ability to perform timekeeping accurately.
  • Ability to use records classification and management systems (e.g. REDMS).
  • Ability to cope and adapt well to change.

Qualifications and Experience:

  • Successful completion of Grade 12 or equivalent, supplemented by up to one (1) year of coursework related to the job, such as Microsoft Office Suite, word processing, or general business. A minimum of one (1) year of related work experience in an office environment is required. Experience working in a municipal government environment is considered an asset.

Additional Information:

  • Employee Group:
  • CUPE Local 718
  • Position Status:
  • Regular Full-Time
  • Duration of Appointment:
  • N/A
  • Salary Range:
- $ /hour

  • Hours of Work:
  • Monday to Friday, 8:15am to 5:00pm (Compressed Work Week)
  • Application Posted:
  • 3/18/24
  • External Closing Date:
  • 4/1/24
  • PCC#:
  • TBD

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