Records Clerk

2 weeks ago

Hamilton, Ontario, Canada Ministry of the Solicitor General Full time

Do you have administrative and communications skills? If so, consider this opportunity with the Ministry of the Solicitor General, Hamilton-Wentworth Detention Centre, where you will play an integral role in the accurate processing and maintenance of inmate files and institutional records.


OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this role, you will:

  • Obtain and verify information required to complete inmate admission documentation;
  • Enter information in the offender records management system and search the system for outstanding alerts;
  • Provide general information to inmates related to the admission process, and answer questions from the public;
  • Verify discharge information and ensure release documents are properly received and authorized;
  • Process and check inmate files and records;
  • Review warrants of committal and other legal documents;
  • Prepare a variety of documents and liaise with staff for release, transfer and transportation.

How do I qualify?:

Administrative Knowledge and Skills:

  • You have experience working with office procedures and policies
  • You have the ability to work with ministry programs and the Freedom of Information and Protection of Privacy Act (FIPPA) to respond to enquiries

Communication and Interpersonal Skills:

  • You can interact with inmates, staff, professionals, justice officials and the public in a tactful and diplomatic manner
  • You can prepare a variety of documents and written materials

Analytical, Organizational and Mathematical Skills:

  • You can ensure accuracy of inmate admission and discharge documentation
  • You can prioritize work and meet deadlines
  • You have a general knowledge of accounting procedures and arithmetic to check and calculate fines and release dates

Computer Skills:

  • You can input and extract data using the offenders records management system

Additional Information:

Address:

  • 2 English Permanent, 165 Barton St E, Hamilton, West Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group:

  • Ontario Public Service Employees Union
  • Understanding the job ad definitions
    Schedule:

***- 3-7
Category:
  • Administrative and Support Services
    Posted on:
  • Thursday, January 25, 2024
    Note:


Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.


A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.

  • Employees working in congregate living settings may be required to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to
    :COVID19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID19 vaccine. Furthermore, employees working in congregate living settings may be required to undergo regular rapid antigen testing, regardless of vaccination status, as determined by the Employer.

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