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Payroll & Benefits Administrator

3 months ago

Burlington, Ontario, Canada Fix Network Full time

Fix Network has an opportunity for someone that is passionate about Payroll and Benefits, and is bilingual in both French and English:

This position can be located in Milton, Burlington, or Blainville


The Payroll and Benefits Administrator will be responsible for the processing benefits, payroll and pensions for Canada, US and global employees.

These responsibilities will include administration all aspects of the company payroll & benefits for the global employees. This includes monitoring of corporate policies and procedures that adhere to legal requirements. Integrity and the ability to provide value are crucial for this role. Other duties may be assigned as necessary.

Job Duties

  • Advise and assist on interpretation and the administration of compensation, benefits payroll and pensions.
  • Administer compensation and benefits programs that align with performance expectations.
  • Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
  • Coordinate the payroll process with other departments for the purpose of delivering services in conformance with established guidelines.
  • Process assigned payroll activities and/or program components for the purpose of ensuring effective department functioning, coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
  • Prepare and oversee the preparation of a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, worker's compensation checks, etc.) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit references.
  • Reconcile account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
  • Research discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
  • Inform personnel and/or carriers and/or financial institutions regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
  • Compile data from a wide variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) for the purpose of analyzing issues, ensuring compliance with mandated requirements, and/or monitoring program components.
  • Verify a variety of payroll related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
  • Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an uptodate reference and audit trail for compliance.
  • Communicate with a variety of internal and external parties (city/provincial/state/federal agencies, etc.) for the purpose of ensuring accurate processing of payroll deductions/garnishments.
  • Respond to written and verbal inquiries for the purpose of providing information and/or direction.

Requirements:

  • Bilingual in French and English is required
years of payroll and benefits experience

  • Proven ability to build strong working relationships, internal and external to the organization.
  • Strong knowledge of payroll systems, internal controls, and management.
  • Experience in managing the processing of salaries, bonuses, commissions, and other forms of compensation
  • Knowledge of audits, income tax forms, stock option programs, health benefits programs, sick pay, retirement plans, and so on.
  • Good knowledge of accounting, general/bought/sales ledger, journal entries, and bookkeeping experience.
  • Ability to prepare ad hoc reports using Microsoft Excel.
  • Data analysis skills required.
  • Basic research skills required.
  • Demonstrated knowledge of change management.
  • Ability to develop and implement strategies.
  • Effective communication skills with individuals at all levels of the organization.
  • Superior telephone manners and strong interpersonal skills both in English and in French.
  • Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
  • Able to work efficiently as a part of a team as well as independently.
  • Excellent time and project management skills.
  • Attention to detail in all areas of work.
  • Strong problem identification and problem resolution skills.
  • Ability to interpret and implement company policies and procedures.
  • Motivated individual with proven initiative.
  • Interacts with management, colleagues, visitors, government agencies/personnel.
  • Experience using UKG is preferred