Bilingual Sourcing

2 weeks ago

Toronto, Ontario, Canada CAPREIT Full time

Reports To : Senior Director, Sourcing & Tendering

Position Summary: The Bilingual Sourcing & Tendering Specialist reports to the Senior Director of Sourcing and Tendering and is accountable for procurement decisions for their spend categories. Main responsibilities involve a wide variety of duties including, but not limited to; the management of end-to-end competitive events or RF(x)s such as formal request for information, request for tenders, request for proposals, request for quotations are in compliance with internal policy, guidelines and / or processes on a Canada-wide scale; ensuring goods and services are acquired through a fair, ethical, and transparent process from qualified vendors.

Responsibilities:

Support for internal and external stakeholders

Management and execution of the end-to-end Sourcing & Tendering Process from development of the opportunity strategy. Facilitation of processes, guiding stakeholders effectively through planning, timelines, evaluation of bid submissions. Build and perform financial / technical RF(x) requirements and lead evaluations on eventual RF(x) submissions. Compliance – monitor & manage risk and compliance with procurement policies and processes. Ongoing learning - stay abreast of key market trends, vendor economics, and best practices in sourcing and innovation. Participates in regular cadences with stakeholders (Operations, Operations Services, Corporate) to review reports, analytics, identification of sourcing opportunities to drive maximum value for the organization, etc. Display a Passion for the success of the procurement operating model. Liaise with internal and external stakeholders within the various stages of the sourcing process, including: Evaluation on Proposals/Bids with analysis, Acquiring approvals Initiative updates

Tendering and Vendor Relations

Managing the vendor selection strategy (RFI, RFP, RFQ and RFT) for specific projects under defined timelines while ensuring quantifiable results/savings. Multi residential Categories currently envisioned may be but not limited to: Capital Project initiatives. Building Structural – Balcony, Bricks, Asphalt Paving, etc. Energy Management, Elevators, Life & Safety, Mechanical, Electrical Renovations, interior /exterior Equipment Other High Rise Residential Capital & Maintenance categories Manufactured Housing Communities, site services Operational Initiatives Repair & Maintenance Facilities Management Build strategic relations with all other stakeholders to ensure scope is created accurately and timelines are agreed upon. Assist with entry of Capital projects procurement criteria into Capex Tracker (Power BI). Build and publish RF(x) using the Ariba sourcing module. Provide procure to pay details for handoff on approvals, contract and/or PO creation. Responsible for reporting on all noncompliance (internal and external) procurement related issues. Address vendor inquiries throughout the Sourcing & Tendering lifecycle. Has the ability for Contract drafting and negotiating with supply and service agreements as well as construction related contracts. Where required, work with Legal to finalize agreements.

Other

Other Procurement related projects assigned by Sr. Manager, Procurement & Senior Director, Sourcing & Tendering. Focus on managing and meeting sometimes conflicting objectives and priorities. Commitment to continuous improvement and providing superior customer service. Exercises judgement to identify, diagnose, and solve problems. Works independently on a range of complex tasks, which may include unique. Situations such as strategic inter-departmental initiatives.

Qualifications:

College diploma or University degree in Accounting, Business, Supply Chain or a related field. Five or more years of related procurement experience. Bilingual in English and French is required (written and spoken). Diploma or Certified Supply Chain Management Professional (CSCMP) equivalent or in progress is an asset. Strong analytical and problem solving skills. Excellent communication skills both written and verbal. Strong abilities and experience in negotiations. Ability to work under tight deadlines, multitask, and prioritizing for greatest impact. Must have strong working knowledge of Microsoft suite of tools including Excel, Powerpoint. Experience with SAP, Ariba or a similar Source to Pay platforms is considered an asset. Experience in Facility Management, real estate, construction categories considered a strong asset. Open minded, fast learner and a strong work ethic is crucial.

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