Administrative Coordinator
7 days ago
Job Description:
As the
Administrative Coordinator you will provide administrative support services to the Regional Digital Health Leadership team.
This role has responsibility for client facing interaction, report preparation, formatting documents for presentation to senior leaders, meeting coordination, project coordination, processing confidential correspondence, and building a positive work culture.
This role actively collaborates with the other program Leaders and Assistants in supporting Regional and RVH programs.Education:
- Community College Diploma in a related discipline (Office or Business Administration)
Experience:
- Progressive administrative experience supporting leaders, preferably in a health care and/or technology environment
- Experience in the management and coordination of leader(s) schedules
Competencies:
- Demonstrated commitment to maintaining confidentiality
- Superior multitasking, analytical and problemsolving skills
- Strong organizational, prioritization and time management skills
- Excellent interpersonal and communication skills
- Demonstrated ability to quickly adapt and/or learn new system functionality with strong technical capabilities, including advanced working knowledge of the MS Office Suite
- Results oriented selfstarter, adaptable to changes, with the ability to manage multiple, competing priorities
- Ability to work in a fast paced environment
- High level of professionalism, initiative and creativity
- A positive nature, cando attitude and a team player
- Ability to work offhours and/ or nonbusiness hours during critical times
Responsibilities:
- Developing and maintaining positive relationships with the Regional Digital Health team and our clients
- Drafting and proofing correspondence, presentations, reports, invoices, etc.
- Facilitate the necessary documents for timely completion, approval and submission of various Ministerial and Provincial Agency/Institution reports
- Supporting the portfolio, preparing schedules, meeting materials, invoices etc. as required and facilitating communication
- Support the portfolio by preparing and distribution leadership materials
- Assist and support with the portfolio recruitment activities by posting positions in the RMS system, scheduling interviews, and schedule required orientation, working closely with RVH Human Resources Recruiters and Consultants
- Lead user for new information technology systems related to admin support
- Support and coordinate the portfolio through any applicable changes and projects, (office moves, new technology, etc.)
- Coordinating scheduling meetings, meeting room logistics and travel arrangements
- Preparation and distribution of agendas and documentation for meetings to allow for timely review of meeting materials, attend meetings to document action items and decisions
- Prepare, review and proof documentation submitted for the Regional Digital Health leadership, VP, EVP, CFO and/or CEO signature
- Interacting with internal/external contacts with a high degree of professionalism
- Maintaining flexibility to respond to urgent requests and priorities
- Review incoming invoices, expense forms, etc. noting issues
- Maintain appropriate budget files and records
- At times, travel between hospital sites may be required. You must have access to reliable transportation and a valid driver's license.
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