Secretary II

Job Details

Are you interested in working with our dynamic and progressive school division to pursue excellence in education for students, professional learning opportunities, a flexible health benefits package, and a workplace that embraces diversity? Then we are the place for you

Who we are and what we value:

Parkland School Division (PSD) is a large progressive school jurisdiction serving Spruce Grove, Stony Plain, Fort Chipewyan and Parkland County. PSD meets the diverse educational needs of over 12,000 rural and urban students among 23 sites, including outreach schools and alternative education programs.

Our values are what guide us. We assure supportive learning environments, meaningful experiences and healthy relationships that create opportunities to develop resilience, to gain diversity in perspectives and to achieve enduring success for both staff and students.

We are currently seeking candidates to apply for a Secretary II - Financial Services position at Centre for Education, in our Financial Services Department located in Stony Plain, Alberta.

As the successful candidate, you will be the first point of contact with the general public, families of our students, our schools, community stakeholders and other departments, both over the phone and in person, addressing general inquiries and redirecting as needed. Effective interpersonal skills are essential to deal with a variety of situations that may arise. A team player approach is essential as you will support the Financial Services Department with various administrative tasks. Friendly and flexible characteristics are a must.

Primary Responsibilities:

●Reception Duties

answer phones and general inquiries greet visitors open and distribute incoming mail prepare outgoing mail book meeting rooms order office supplies assist with distribution of packages to all departments

●Administrative support for Financial Services Department:

assists with bank reconciliation preparation enters revenues into receipting system enters accounts receivable invoice payments from receipting system into the financial reporting system Assists in data entry in the Financial Reporting System

●School fees:

processing payments assist with student registrations answering inquiries from schools and customers preparing and validating collection data preparing and mailing outstanding fee notification letters correspond with the collection agency and record payments in the fee management system

●Division-wide purchase card statements and system maintenance:

collection and verification of monthly statements ○hecking for authorization/signatures on all purchasecardholder statements matching receipts following up with sites/departments ensuring time schedules are met for submission and any issues identified are corrected filing of statements when completed adding new cardholder accounts maintaining, removing or suspending cardholder accounts adjusting credit limits assist sites/departments as required

●Provide administrative assistance to other departments:

tracking information booking travel recording receipts journal entries running reports

●Carrying out projects, assignments or activities required by the Director, Financial Services or Supervisor, Financial Services

●Acting as a backup for accounts payable and purchasing coordinator

●Assisting in the digitization of Division records

●Organization and moving of file boxes and arranging for the destruction of files that have surpassed their retention date

●Track and submit work orders to the Facilities Department

●Emergency backup for Transportation

●Other duties as assigned

Qualifications:

●High School Diploma/or equivalency

●Experience and/or completion of Office Administration/Accounting courses

●Strong working knowledge of Microsoft Office Suite including Word and Excel is required

●Experience with Rycor Fee Management System, PowerSchool Student Information System, Atrieve Enterprise Resources Planning System

What PSD has to offer:

Defined-benefit pension plan (LAPP) Completive benefit package and health spending account Flexible and fun work environment Earned Day-Off (EDO) program Professional Development opportunities

This position requires a current criminal record check and child intervention record check.

This position is covered by the Canadian Union of Public Employees (CUPE)

Hours of Work: 37.5 hours/week (Monday to Friday), 12-month position

Pay Rate: $ $25.64 (Pay Group 4)

ONLY ONLINE APPLICATIONS SUBMITTED THROUGH APPLY TO EDUCATION WILL BE ACCEPTED.

How to Apply:

Applying is a two-step process. First you must register and create a portfolio, then you must apply to the job posting by following the steps below:

●Click the position title of the job that you wish to apply to and then scroll down to the bottom of the page and click 'APPLY'.

●Jobs that you have applied to will appear under the 'Jobs Applied To' tab in the Job Postings section. You will also receive a confirmation email.

For technical support while applying to a position online, please contact our service provider for assistance:

Apply to Education

Phone:
Email:
Hours: 5:30am-5:00pm, Monday through Friday

We thank all applicants for their interest, however only those candidates selected for an interview will be contacted.

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