Secretary Ii

Are you interested in working with our dynamic and progressive school division to pursue excellence in education for students, professional learning opportunities, a flexible health benefits package, and a workplace that embraces diversity? Then we are the place for you

**Who we are and what we value**:
Parkland School Division (PSD) is a large progressive school jurisdiction serving Spruce Grove, Stony Plain, Fort Chipewyan and Parkland County. PSD meets the diverse educational needs of over 12,000 rural and urban students among 23 sites, including outreach schools and alternative education programs.

Our values are what guide us. We assure supportive learning environments, meaningful experiences and healthy relationships that create opportunities to develop resilience, to gain diversity in perspectives and to achieve enduring success for both staff and students.

**Primary Responsibilities**:
?Reception Duties

answer phones and general inquiries

greet visitors

open and distribute incoming mail

prepare outgoing mail

book meeting rooms

order office supplies

assist with distribution of packages to all departments

**?Administrative support for Financial Services Department**:
assists with bank reconciliation preparation

enters revenues into receipting system

enters accounts receivable invoice payments from receipting system into the financial reporting system

Assists in data entry in the Financial Reporting System

**?School fees**:
processing payments

assist with student registrations

answering inquiries from schools and customers

preparing and validating collection data

preparing and mailing outstanding fee notification letters

correspond with the collection agency and record payments in the fee management system

?Division-wide purchase card statements and system maintenance:
collection and verification of monthly statements

?hecking for authorization/signatures on all purchasecardholder statements

matching receipts

following up with sites/departments ensuring time schedules are met for submission and any issues identified are corrected

filing of statements when completed

adding new cardholder accounts

maintaining, removing or suspending cardholder accounts

adjusting credit limits

assist sites/departments as required

**?Provide administrative assistance to other departments**:
tracking information

booking travel

recording receipts

journal entries

running reports

?Carrying out projects, assignments or activities required by the Director, Financial Services or Supervisor, Financial Services

?Acting as a backup for accounts payable and purchasing coordinator

?Assisting in the digitization of Division records

?Organization and moving of file boxes and arranging for the destruction of files that have surpassed their retention date

?Track and submit work orders to the Facilities Department

?Emergency backup for Transportation

?Other duties as assigned

**Qualifications**:
?High School Diploma/or equivalency

?Experience and/or completion of Office Administration/Accounting courses

?Strong working knowledge of Microsoft Office Suite including Word and Excel is required

?Experience with Rycor Fee Management System, PowerSchool Student Information System, Atrieve Enterprise Resources Planning System

**What PSD has to offer**:
Defined-benefit pension plan (LAPP)

Completive benefit package and health spending account

Flexible and fun work environment

Earned Day-Off (EDO) program

Professional Development opportunities

This position requires a current criminal record check and child intervention record check.

This position is covered by the Canadian Union of Public Employees (CUPE)

**Hours of Work**: 37.5 hours/week (Monday to Friday), 12-month position

**Pay Rate**: $19.92 - $25.64 (Pay Group 4)

ONLY ONLINE APPLICATIONS SUBMITTED THROUGH APPLY TO EDUCATION WILL BE ACCEPTED.

**How to Apply**:
**Phone**: 1-877-900-5627

**Hours**: 5:30am-5:00pm, Monday through Friday