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HR Generalist

3 months ago

Toronto, Ontario, Canada Houselink & Mainstay Community Housing Full time

About us
Houselink & Mainstay Community Housing is a small business in Toronto, ON M4W 3R8.

We are professional, agile, customer-centric and our goal is to Houselink and Mainstay Community Housing (Houselink/Mainstay) is Toronto's largest non-profit supportive housing provider.

Our organization is the result of a recent amalgamation between the former Houselink Community Homes and Mainstay Housing.

As a joined organization, we currently manage nearly 60 residential locations and more than 1,100 units across the City of Toronto, serving individuals with complex mental illness and addictions.

We work closely with sector partners to deliver programs and advocate for solutions that will address homelessness.

Our work is rooted in the understanding that housing is a human right and plays a vital role in health and well-being.

We are proud to lead the affordable housing sector in building strong, inclusive communities where everyone has the opportunity to thrive.


Our work environment includes:

  • Modern office setting
  • Growth opportunities
  • Lively atmosphere


The HR Generalist is responsible for coordinating activities in the HR department to support the services provided to our internal clients.

The main areas of focus will be recruiting, Human Resources Information Systems (HRIS) maintenance, payroll back up, Health and Safety support and general administration within the HR department.

Regular hours of employment are 35 hours a week Monday to Friday with work required outside regular work hours. This is an in-office essential position with some hybrid working opportunity. This position currently operates from our 175 Bloor East head office. This is a fulltime permanent position, 35 hours per week, Monday to Friday 8:30 - 4:30. This position is outside the bargaining unit. Step 1, starting annual salary is $57,642.04.

Recruiting

  • Prepares job posts as per HR Management direction, posting to various job and community boards
  • Proactively identifies external sourcing opportunities and labour market trends
  • Short lists, prescreens applicants, tracking recruitment metrics as required
  • Provides short listed applicant lists with evaluative summaries to HR/hiring manager.
  • Schedules interviews and sets up interview panels; coordinating all invites and meeting details with all parties
  • Completes reference checks in a timely manner
  • Assists as required with offer letter preparations
  • Completes onboarding of staff including new hire document assignment of cell phones and laptops
  • Records asset assignments in HRIS

HRIS

  • Sets up all new employees in the system in a consistent manner
  • Terminates employees who leave the organization
  • Updates staff changes in the system

Payroll

  • Supports and covers as back up for bimonthly payroll processing
  • Sets employees up in time and attendance system.

Labour Relations

  • Files all grievances in HRIS system
  • Tracks status of grievance and related correspondence
  • Schedules labour management meetings
  • Takes minutes at Labour Management meetings
  • Assists with research for collective bargaining

Benefits

  • Assists with benefit enrollments and member change administration
  • Communicates compensation changes to payroll and benefits
  • Works with HR department and providers as required

Health and Safety

  • Schedules regular health and safety meetings.
  • Ensures health and safety bulletin boards are up to date.
  • Maintains health and safety records
  • Attends meetings and take minutes
  • Tracks site inspection completion
  • Maintains violence assessment plan and modifications
  • Tracks violence assessment inspections
  • Other related H&S tasks

WSIB

  • Ensures paperwork submitted to WSIB within timelines
  • Prepares eform 7 and uploads all case documents to eterminal
  • Tracks all claims and RTW updates
  • Assists staff in completing forms in field re form 7s

HR Administration and Coordination

  • Reviews the benefits bill monthly to make sure the terminated staff are removed and adding any new staff as they become eligible.
  • Fields/answers employee questions on benefits plans
  • Tracks staff to set them up in the benefits and pension plans as per the waiting periods
  • Maintains seniority lists for union
  • Codes HR invoices and create cheque requisitions for signature as needed
  • Manages all PPE for organization including needs, inventories, orders and distribution
  • Maintains database of all job description and job evaluations for all jobs
  • Maintain database of training requirements for staff
  • Other duties and special projects as assigned

Requirements:

  • BA or post graduate degree in Human Resources Management
  • CHRP designation, in progress
  • 3 years of progressive HR in a HR Generalist/Coordinator role
  • Current and solid understanding of Ontario Employment Standards
  • Experience in a unionized setting preferred
  • Exceptionally organized having demonstrated time/project management ability
  • Excellent communication skills spoken,