Assistant, Registrar Office

1 week ago

Ottawa, Ontario, Canada Saint Paul University Full time

SUMMARY

Under the direction of the Manager, Registrar's Office, the incumbent actively participates in all activities of the OARSS such as scheduling, registration, final grade entry, classroom assignment and record keeping. The incumbent manages the sector's email boxes and is called upon to greet students for certain services (general information, student card, etc.)

The incumbent coordinates activities related to the process of producing course and final exam schedules and classroom allocations. The incumbent is responsible for the compilation of reports for classroom maintenance. The incumbent schedules examinations for students who require accommodations.

During the registration period, the incumbent is also responsible for welcoming and informing independent (special) and exchange students about the registration process. The incumbent is also called upon to manage simple cases of students enrolled in the various programs. The incumbent may be called upon to assist in the verification of degree requirements for graduation.

KEY RESPONSIBILITIES

Student services in the areas of registration, graduation, transcript requests, academic records.

Under the supervision of the Manager, Registrar's Office:

participate in the verification and registration of special students, course selection changes/cancellations and record appropriate comments to the files; participate in the identification of solutions to improve the efficiency of the special student including computerized solutions; participate in the registration of certain students in programs offered by the University; participate, as required, in information and registration sessions for new admissions; participate, as required, in the activities surrounding Convocation; participate in the verification of registration data for reporting to MTCU of Ontario each term and makes corrections as required; participate in the production of official transcripts by ensuring that waiting periods are met and that quality control mechanisms for transcripts and letters of completion are followed; participate in the production of student as well as uPass cards while ensuring that the student's account is in good standing. Also produce employee cards; perform archiving of student records according to Saint Paul University policy; act as resource person for students in the use of Web tools to facilitate their registration and provides them with information; participate in the management of generic email boxes, such as registrar, undergraduate and graduate; ensure the necessary follow-ups; participate in the verification of the entry and approval of final grades in the student system and follow up with faculties when final grades are not entered. Production of course and exam schedules and classroom assignments:

Under the supervision of the Manager, Registrar's Office:

responsible for classroom assignments ensuring that guidelines given to faculties are followed; ensure that the information between uoCampus and Eventpro - the room scheduling system, is consistent; communicate with faculty schedulers to discuss problems encountered and to propose solutions to improve the process; inform his/her supervisor of any requests for changes to the course schedule or exam schedule submitted by the faculties and determine if the changes are essential according to the instructions received from management; oversees the production of the final timetables for courses and examinations, ensuring that deadlines are met (operating schedule, publication on the WEB, etc.); oversee the organization of exams for students requiring specific accommodations approved in advance. Other

Is called upon to work on the following or provide support in the following tasks:

plan, organize and evaluate Destination Réussite (DR) workshops - the liaison between the Ontario Ministry of Education's (DR) section and Saint Paul University; maintain the budget for the Office of the Associate Vice-President, student enrollment management. assist in the development of promotional materials/objects. work closely with the Academic Advisor of the undergraduate programs in various tasks; is called upon to resolve simple cases by consulting and following academic regulations affecting undergraduate studies; is called upon to interpret and explain academic regulations to students and anyone else who questions them. work closely with the Academic Advisor of the graduate programs in various tasks; is called upon to resolve simple cases by consulting and following academic regulations affecting graduate studies; the incumbent is called upon to interpret and explain academic regulations affecting graduate studies to students and any other person who questions them. Participate in the course evaluation process by working closely with the Manager, Registrar's Office and the coordinator of BLUE of the University of Ottawa.

ESSENTIAL SKILLS AND QUALIFICATION

College diploma in administration or another relevant field. Two (2) years of relevant experience. General knowledge of the university system and admissions processes in Canada. Knowledge of SPU university programs is an asset. Experience in managing complex systems. Knowledge of academic information systems such as uoCampus. Teamwork skills. Strong interpersonal communication skills. Methodical approach to work and attention to detail. Ability to effectively manage files independently, complete multiple projects simultaneously and prioritize tasks to meet strict deadlines. Ability to inform, interpret, explain, advise on programs and regulations and ensure that procedures are followed. Ability to train people with clarity and sensitivity. Strong sense of service, ability to relate courteously and effectively to all levels (students, faculty, school assistants, supervisors, administrators). Initiative, responsibility, judgment, Ability to solve problems on one's own Bilingualism

Interested candidates are requested to submit an online application at by

June 25th, 2024 at 11:59 pm.

We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.

We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.

  • Registrar Specialist

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:The Registrar Specialist is a multi-functional position providing clear, accurate and concise information to students, staff, faculty and outside interests. The Registrar Specialist works within a team of Registrar Specialists and under the guidance of a Team Leader for day-today functional and operational matters. With a minimum...

  • Registrar

    1 week ago

    Ottawa, Ontario, Canada Canadian Wildlife Federation Full time

    _Your Connection to Wildlife_ As one of Canada's largest not for profit leaders in wildlife conservation, research, and advocacy, we are seeking to fill the following position _RegistrarFixed term until March 31, 2024Reports to:Intake SupervisorWho we are:The Canadian Wildlife Federation (CWF) is a national not-for-profit charitable organization dedicated to...

  • Medical Office Assistant

    1 week ago

    Ottawa, Ontario, Canada Immigration Medical Ottawa Full time

    We are looking for energetic, self-motivated, mature, and friendly MEDICAL OFFICE ASSISTANT to perform administrative and basic clinical skills to keep our medical office running efficiently.The position is 22-30 hours/week, available immediately. No evenings, weekends. Parking included on site.The responsibilities include:- answering phones- scheduling...

  • Registrarial Assistant

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Under the primary supervision of the Team Lead (depending on the resource needs of the Registrar's Office), and reporting to either the Assistant Registrar, Central Academic Records, or the Assistant Registrar, Student Services, Registration & Undergraduate Appeals, the incumbent:Provides clerical support as required on a daily...

  • Registrarial Assistant

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Under the primary supervision of the Team Lead (depending on the resource needs of the Registrar's Office), and reporting to either the Assistant Registrar, Central Academic Records, or the Assistant Registrar, Student Services, Registration & Undergraduate Appeals, the incumbent:Provides clerical support as required on a daily...

  • Information Officer

    1 week ago

    Ottawa, Ontario, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideasThe University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada's top 10 research...

  • Officer, Financial Aid

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Financial Aid & Student Awards (Kyle Jorgensen-Lane)Position Type:Full-Time SupportSalary Range:$33.38-$38.75-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:August 21, 2023Length of Contract:12 monthsPosting InformationPosting Closing Date:July 31, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job...

  • Special Events Coordinator

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Registrar (Krista Pearson)Position Type:Full-Time SupportSalary Range:$36.19-$41.94-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:June 05, 2023Length of Contract:18 monthsPosting InformationPosting Closing Date:April 24, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:Under the administrative...

  • Dental Assistant

    1 week ago

    Ottawa, Ontario, Canada Vanier Dental Office Full time

    _Our office is looking to add a full-time Dental Assistant (Level II) to our team - We look forward to hearing from you_About Us: Bright, cheerful and welcoming space Friendly, close knit team Employer paid health benefits (medical, dental, adjunct health and more) for you and your family Uniform allowance yearly Annual CPR renewal Free parking Easy 417...

  • Marketing Officer

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:College Marketing (Alanna McDonell)Position Type:Full-Time SupportSalary Range:$35.06-$40.71-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:December 11, 2023Length of Contract:7 MonthsPosting InformationPosting Closing Date:December 1, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job Description:This position...

  • Senior Registry Support Officer

    1 week ago

    Ottawa, Ontario, Canada Treasury Board of Canada Secretariat Full time

    Senior Registry Support Officer Reference number: SUC24J Selection process number: 24-SUC-EA-3726 Office of the Registrar of the Supreme Court of Canada Ottawa (Ontario) PM-01 $60,424 to $67,582 For further information on the organization, please visit Closing date: 12 June :59, Pacific Time Who can apply: Persons residing in Canada, and...

  • Bursary and Student Awards Officer

    1 week ago

    Ottawa, Ontario, Canada Algonquin College of Applied Arts and Technology Full time $35 - $41

    Bursary and Student Awards Officer - Appendix D/Temporary Assignment page is loaded Bursary and Student Awards Officer - Appendix D/Temporary Assignment Apply locations Ottawa Campus time type Full time posted on Posted 2 Days Ago job requisition id R165434 Please Note: If you are a current Algonquin College employee, apply to this job via the Workday...

  • Alumni Relations Officer

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Alumni Engagement (Barry Seller)Position Type:Full-Time SupportSalary Range:$28.56-$33.11-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:September 18, 2023Length of Contract:n/aPosting InformationSupport Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.Posting Closing...

  • Part-time Marketing Officer, Ac Corporate Training

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:College Marketing (Alanna McDonell)Position Type:Part-Time SupportSalary Range:$35.14-$40.80-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:April 08, 2024Length of Contract:n/aPosting InformationPosting Closing Date:March 22, 2024Please note: jobs are posted until 11:59 pm on the job closing date.Job Description:This position reports to...

  • Office Assistant

    1 week ago

    Ottawa, Ontario, Canada JSI Full time

    Job DetailsDescriptionResponsibilities:Office Assistant Answer calls, greet clients and suppliers each day. File, photocopy and distribute mail & faxes Coordinate food, beverages, and other logistics for internal meetings May include coordination for executive and board of directors' internal meetings Manage physical inventory and supply of administrative...

  • Office Assistants

    1 week ago

    Ottawa, Ontario, Canada Ottawa-Carleton District School Board Full time

    The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where...

  • Project Officer, Student System Support

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Reporting to the Manager, Student System Support, the Project Officer is responsible for maintaining up-to-date Banner Student Systems documentation, troubleshooting, and quickly resolving Banner related problems. The incumbent develops solutions, tests the functionality of the systems and implements new processes to meet the...

  • Full-time Enrolment Services Representative

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Enrolment Services (Oleg Choutov)Position Type:Full-Time SupportSalary Range:$30.00-$34.77-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:May 13, 2024Length of Contract:n/aPosting InformationSupport Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.Posting Closing Date:May...

  • Enrolment Services Representative

    1 week ago

    Ottawa, Ontario, Canada Algonquin College Full time

    Department:Enrolment Services (Jennifer Thurston-Saunders)Position Type:Full-Time SupportSalary Range:$28.56-$33.11-HourlyScheduled Weekly Hours:36.25Anticipated Start Date:January 21, 2023Length of Contract:until December 13, 2024Posting InformationPosting Closing Date:January 4, 2023Please note: jobs are posted until 12:01 am on the job closing date.Job...

  • Graduate Services Officer

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Reporting to the Assistant Graduate Registrar or his/her delegate, the Graduate Services Officer administers and facilitates all aspects of the student record beginning with the offer of admission and financial awards through to completion and graduation from the academic program. The incumbent is responsible for determining the...