Registrar

2 weeks ago

Ottawa, Ontario, Canada Canadian Wildlife Federation Full time

_Your Connection to Wildlife_

  • As one of Canada's largest not for profit leaders in wildlife conservation, research, and advocacy, we are seeking to fill the following position _

Registrar

Fixed term until March 31, 2024

Reports to:
Intake Supervisor

Who we are:


The Canadian Wildlife Federation (CWF) is a national not-for-profit charitable organization dedicated to ensuring an appreciation of our natural world and a lasting legacy of healthy wildlife and habitat.

By spreading knowledge of human impacts on the environment, developing and delivering educational programs, conducting research, promoting the sustainable use of natural resources, and advocating for effective wildlife policy and regulation, CWF strives for a future in which Canada's wildlife is conserved for generations to come.


Position Overview:

  • More details about the programs can be found on our website and social medias: _

Qualifications/Experience:

  • Required:_
  • Relevant Diploma or Degree, or equivalent experience in either administration, education/youth work, recruitment, or computer science.
  • Bilingual (English/French) written & oral.
  • 25 years' experience working in a similar position.
  • Have experience supporting youth from ages 1530.
  • Excellent communication skills (interviewing, sharing information/expectations)
  • Good writing and research skills (i

e:
granting opportunities).

  • Good computer program knowledge (Microsoft suite) and data entry skills necessary. Ability to learn new programs required.
  • Mental Health First Aid (Can be obtained later)
  • Vulnerable Sector Check clear of convictions (Can be obtained later)
  • Assets:_
  • Experience in the outdoors, outdoor recreation, coaching, camp counselling and community service groups an asset.
  • Experience in administration and organization, and sales would be an asset.


 First Aid
  • Standard First Aid or higher. (Can be obtained later)
  • Knowledge of CWF education programs.
  • An existing network within the educational/conservation community would be an asset.
  • Experience using databases an asset, including data input, reporting, etc.

Core Duties:

  • Respond to queries in a timely manner, answer queries in relation to registration questions or concerns.
  • Ensure interviews are scheduled and undertaken.
  • Manage the administration of each program cohort, supporting the Youth Leadership Specialist assigned to each cohort.
  • Produce monthly statistical reports for management.
  • Manage individual participant files, including screening documents (such as PRC/VSS/Code of Conduct).
  • Assisting with the general upkeep of data in the database.
  • Work with the admin assistant to make sure that certificates and packages are prepared and distributed in a timely manner.
  • Actively participate in all staff team meetings.
  • Tasks will be assigned to the registrar by the intake supervisor for overseeing, managing, and implementing a variety of specialized tasks.
  • Other duties as assigned.

Position Profile:

  • Fulltime, fixedterm position with an end date of March 31, 2024. Possibility of extension dependent on funding.
  • Typically working 37.5 hours per week Monday through Friday.
  • Requires a recent Police Record Check with Vulnerable Sector Check clear of convictions (can be obtained later)
  • Ability to work independently, as part of a team, and under direct supervision.
  • Be able to work from the community, and home as required.
  • Well organized, detail oriented, and highly professional.
  • Ability to be a selfstarter and use creativity to solve problems and see new opportunities.
  • Peopleoriented, having the ability to work well with youth participants, adult volunteers, staff, parents/guardians, community and business leaders, and representatives of other organizations, while being culturally competent.
  • Public speaking and the need to be well spoken and spontaneous.
  • Maintain professional and appropriate boundaries with staff, program participants, parents/guardians, volunteers and partners.
Physical Demands - Moderate

Job Hazard - Moderate

Mental Stress - High

Human Relation Skills - Influential

Independent Working - Broad

Impact on End Results - Primary

Why work with us?

  • We are a rapidly growing team of forwardthinking individuals who all share a common passion, the Canadian outdoors
  • Friendly and casual work environment
  • Transparency between various levels of management
  • We are committed to building a more diverse workforce
  • Values worklife balance
  • Frequent and relevant professional development opportunities related to career and personal growth.
  • Free enrollment in our Employee and Family Assistance Program.
  • Opportunity to expand your network of education, conservation, and program experts.

APPLICATION DEADLINE:
This position will be posted until filled.

Anticipated Start Date:
Early September 2023ZRzt6yitom

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