Festival Producer

Festival Producer

$25 p/h for 12 weeks, 30 hours/ week; dates: June - August 26, 2024
Pacific Coast Stage Co. is hiring a
Festival Producer for their 14th annual Nanaimo Fringe Festival. The Festival runs August 8-18, 2024 across various indoor/outdoor venues in downtown Nanaimo.

This is a Canada Summer Jobs Funded position. More info at the end of posting.

• Pacific Coast Stage Co. nurtures Central Vancouver Island's emerging theatre artists. We facilitate collaboration, development, and experimentation with all artists we work with. _

The
Festival Producer will receive arts event mentorship under Pacific Coast Stage Co.'s Artistic Producer.

They will complete a variety of tasks in collaboration with the Festival Volunteer and Marketing Coordinators, and be supported by a team of dedicated festival volunteers.

• Services will include, but are not limited to: _

Reporting to the Artistic Producer (AP), the Festival Producer will:

• Manage and run the Nanaimo Fringe Festival
• within festival policy, guidelines, rules and regulations
• Manage the Nanaimo Fringe Festival budget, under the guidance of the Artistic Producer (AP)
• Project and record all festival expenditures, including petty cash
• Work with the AP and bookkeeper to ensure payments to venues, suppliers, contractors etc. happen on time and as budgeted
• Create with the AP and distribute the festival performance schedule
• Communicate with venue representatives, program guide designer and printers
• Oversee and assist the Marketing Coordinator with Festival Guide distribution, across the city
• Pick up, prepare and organize venue bins for distribution, with the Hospitality Coordinator
• Distribute, monitor, pick up and return all venue bins
• Organize & run the Nanaimo Fringe presence at the Nanaimo Night Market, Thursdays, 3:309:30 pm (this requires unloading, setting and packing up, loading, and storage of Festival merch in totes)
• Prepare/ Design, order, pickup and distribute all materials requiring printing (ie: passes, signage)
• Arrange the installation of the Festival highway signage and its return at the end of the Festival
• Organize and oversee the planning and logistics of all ASL interpreted performances
• Communicate with ASL company and interpreters
• Support the Artistic Producer (AP) with Artist Liaisoning, when necessary
• Assist with the interviewing and hiring of the Volunteer Coordinator and Marketing Coordinator
• Train Volunteer Coordinator (VC) on Fringe policies and tasks
• Upon their hiring, pass on to VC all volunteer contact information and availability gathered to date
• Assist VC with prepping Box Office packages for the front of house volunteers
• Organize Box Office supplies with VC and give a refresher for VC on POS system
• Pick up Box office packages once each performance has begun and replace with a new float
• Run the Box Office as necessary
• Assist with patron needs
• Be the contact between the Venues and Fringe during the Festival
• Reconcile all ticket sales/money at the end of each day with the AP
• Work with the AP/Board to plan Festival Preview/ Launch Party
• Liaise with the Indigenous Elder hired to open the Festival, to ensure all their access needs are met
• Oversee and run the Festival Preview/ Launch Party
• Prepare and Distribute Festival Artists' welcome packages (ask AP for guidance)
• Ensure billets and visiting Festival Artists are connected and report any concerns to the AP
• Set up the Pick of the Fringe ballots at all venues before the Festival opens and collect upon closing
• Assist with voting and tallying for Pick of the Fringe, counting ballots during the Festival run
• Create/ purchase the Pick of the Fringe winner award and give award at closing party
• Work with AP/Board to plan Award Night/ Closing Party
• Oversee and run the Award Night/ Closing Party
• Work with MC to prepare & distribute thank you cards upon Festival closing for stakeholders, billets etc
• Organize, oversee and run all Festival set up activities (equipment rentals; pick ups; artist meets etc)
• Be present and assist on Set up days/Tech times to ensure all is running as expected
• Check in with Venue Techs throughout the festival; assist them when issues come up
• Facilitate sponsorship opportunities and delegate this task to Marketing Coordinator upon their hiring
• Be present, on hand, and on call at all times for the duration of the Fringe Festival, August 818, 202
• Oversee a venue during the dates of the Festival;
• Be available for festival artists' needs during the festival
• Organize, oversee and run all Festival Strike activities (returning of equipment, clean up etc)
• Assist with Festival ancillary events (could include Forum Theatre, Fireside Chats, Karaoke night etc)
• Provide additional social media content to marketing as requested
• Attend weekly staff meetings
• When unsure of a policy or procedure, contact the AP 100% of the time
• Attend PCSC Board meetings d

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