Administrative Services Representative

2 weeks ago

Guelph, Ontario, Canada Ministry of Agriculture, Food and Rural Affairs Full time

Are you an enthusiastic individual dedicated to providing superior customer service? Would you describe yourself as a motivated team player, able to develop a strong network with co-workers and who prides themselves on having exceptional attention to detail and a strong ability to multi-task? If so, please consider this opportunity.


OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this role, you will provide a range of administrative support services to staff and clients

These services will include:
- providing client and program administration support for a range of regulatory programs
- managing calendars and correspondence for management and staff
- entering, tracking and manipulating data to support branch projects
- planning and organizing unit meetings, tracking projects
- lead and deliver unit level administrative projects
- processing financial transactions related to staff expenses, branch spending, vehicle costs and procurement in the branch
- supporting the branch administration team

How do I qualify?:

Communication and Customer Service Skills:

  • You have communication skills to explain policies, procedures and regulatory and reporting requirements.
  • You are comfortable presenting information to internal teams at meetings
  • You have customer service skills to provide a variety of services to internal and external clients reliably and routinely in a highly responsiveness manner.

Organizational Skills:

  • You have organizational and prioritization skills to manage a heavy workload with multiple demands and conflicting deadlines.
  • You are able to support management in tracking multiple projects, following up on action items and providing status updates to team members.
  • You have organization skills to complete tasks and meet deadlines.
  • You are able to reliably manage records, track and retrieve information and data.

Analytical and Problem-Solving Skills:

  • You have analytical skills to support the development, implementation and tracking of new and/or updated administrative policies and procedures.
  • You have analytical skills to review financial transactions for compliance with policies, procedures and guidelines.
  • You have analytical and problemsolving skills to proactively identify potential problems and make recommendations for potential solutions.

Computer Skills:

Financial Administration Skills:

  • You have numeracy skills to support financial management, tracking and budgeting.
  • You are familiar with financial guidelines and directives.

Additional Information:

Address:

  • 1 Permanent, 1 Stone Rd W, Guelph, West Region

Compensation Group:

  • Ontario Public Service Employees Union
  • Understanding the job ad definitions
    Schedule:
  • 3.7
    Category:
  • Administrative and Support Services
    Posted on:
  • Monday, June 26, 2023
    Note:
  • C-AF200475/23

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