People & Culture Coordinator

7 days ago

Toronto, Ontario, Canada Canadian Musical Reproduction Rights Agency Full time

Job Title:

People & Culture Coordinator

  • Department:

People & Culture

  • Reports to:

Senior (Sr.) Director, People & Culture

  • Location:

Hybrid flexible work model with one day a week (and up to three days/a week as needed) in our downtown Toronto office, with option to work remotely or fully from the office for the rest of the week


With headquarters in the heart of Toronto, Canada, the Canadian Musical Reproduction Rights Agency is a dynamic music licensing agency representing music copyright owners.


Our clients are music publishers and self-published songwriters who own the rights to the vast majority of songs recorded, sold, streamed and broadcast in Canada.

Our team works diligently on behalf of our clients to negotiate licensing agreements, collect royalties from our licensees (Apple, Spotify, Amazon, YouTube, Facebook, Tik Tok, radio stations, major and independent record labels, and others) and to distribute those royalties.


Established in 1975 and having contributed to many transformative moments in the music landscape since then, CMRRA are the market leaders in Canada for physical and digital mechanical licensing.

We've recently launched new international partnerships to collect digital mechanical royalties from the US and from numerous territories outside of North America too.


Our core mandate is ensuring that our clients get paid efficiently and on time for the use of their music.

We play a pivotal role in the music ecosystem, which requires us to be constantly evolving, staying focused on both current and emerging business models using recorded music, and treating our clients and their songs as our top priority.


CMRRA is committed to fostering an environment where our employees, clients, and partners feel valued and supported. As leaders in the music industry, we recognize that building a diverse, equitable and inclusive organization is vital. Every day we aspire to do better than the day before because we wholeheartedly believe that there is strength in diversity and that we are
stronger together.

To learn more about our great team and our work, please visit

Position Scope:


The People & Culture Coordinator is responsible for the day-to-day administration of a range of human resources and office administrative functions.

Areas of primary focus include payroll, record keeping, benefits administration, employee onboarding, health and safety, and office administration.

The People & Culture Coordinator will also provide support, as needed, in the areas of recruitment, policies and procedures, training, and employee communications and support.

They are committed to confidentiality, equity, and providing employee and administrative support which in turns ensures that CMRRA employees can continue to provide exceptional service to our clients.


Key Responsibilities:

Human Resources (approximately 75% of time)

_Primary Responsibilities_
-
Payroll
  • Responsible for preparing and processing biweekly payroll (currently using UKG), including working with timesheets, processing changes to earnings, deductions and benefits, Record of Employment (ROE) administration, and ensuring that payroll system records are accurately recorded and crosschecked, with oversight from Sr. Director, People & Culture.

-
Record Keeping
  • Ensures all employee personnel records are accurately entered and maintained in Human Resources Information System (HRIS) (currently using UKG) in a timely manner, and confidentiality is protected. Makes certain that records are maintained in accordance with legal requirements and company policies and procedures. Contributes to the systems, organization, and maintenance of all department files (digital and hard copy).

-
Benefits Administration
  • Completes daytoday benefits administration, including enrollments, terminations, changes, answering basic employee questions, and reconciling monthly invoices. Provides support to annual benefits renewal and open enrollment process, as appropriate, escalates issues to Sr. Director, People & Culture, and drafts/sends communications to staff.

-
Employee Onboarding
  • Facilitates new hire processing, including but not limited to collecting and tracking receipt of new hire paperwork, coordinating process w/ managers and helping with scheduling, and enrolling employees in payroll and benefits systems as appropriate.

-
Committees
  • Member of the Joint Health and Safety Committee (JHSC) and optional member of the Diversity, Equity, and Inclusion (DEI).

_Supporting as Needed_
-
Policies and Procedures
  • Participates in Employee Handbook annual review and update process including suggesting and researching revisions to policies and procedures for consideration.

-
Training
  • Supports ongoing employee learning and development initiatives.
-
Employee Communications and
Support
  • Helps draft internal communications and responses to employee inquiries relating to compan

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