Scheduling Administrative Assistant

1 week ago

United Counties of Stormont Dundas and Glengarry, Canada Worksite Safety Full time
We are looking for an enthusiastic individual with a penchant for organization and fantastic communication skills.

The Scheduling Admin Assistant works out of our Dundas Head office and helps to maintain the in-class safety training schedule, communicating with instructors and client services as needed and solving scheduling challenges as they arise.


Role & Responsibilities:

  • Helping to create and manage class schedules and the instructorled training calendar for classes across Ontario and Alberta
  • Collaborate with the manager on changes to the classes on offer and new courses to incorporate
  • Adjust schedules for instructors' approved time off, find replacements for classes and notify the appropriate people
  • Maintain the accuracy of the schedule and instructor time off leaves
  • Support Client Services in requests for onsite class delivery
  • Anticipate roadblocks and work to mitigate their impact; ultimately assisting where required in expediting resolutions and contributing to team success
  • Monitor trends in courses, attendance and locations
  • Evaluate and assist to develop new processes, procedures and tools
  • Other duties as required

Experience & Qualifications:

  • Experience in administration in a professional environment required
  • Previous experience in scheduling preferred
  • Demonstrated ability to thrive in a fastpaced environment
  • Working knowledge of and experience using Google Drive and Gmail
  • Proficient in Microsoft Office (Word, PowerPoint, Excel), and report preparation
  • Ability to manage conflicting priorities and maintain a positive work space
  • Excellent organization and communication skills
  • Ability to receive both verbal and written instruction
  • A strong sense of personal integrity

Why a career at Worksite is for you:

  • Competitive base salary
  • Three weeks' paid vacation
  • Health benefits package including $2000 per year in health spending allowances
  • Collaborative and exciting work environment
  • Ongoing opportunities for learning
  • Working on an awesome team with a great company culture
If this role is the right fit for you, please submit your resume and cover letter
. We thank all those that apply, however, only those selected for further consideration will be contacted.

About Worksite Safety:

**_

Who We Are:

_**Worksite Safety Compliance Centre is one of Canada's leading providers of occupational health and safety services, and was recently listed for the third consecutive year on the Growth 500 as one of Canada's Fastest Growing Companies in 2020 by Canadian Business and Maclean's.

We want to help workers stay safe, and help employers make it happen. We believe that work life should be enjoyable, and that creating a safe workplace should be enjoyable too.

We do that through providing our clients with excellence in advice and service, as well as high quality training and tools.

**_

Our Values:

_**- Building Together_ - We work collaboratively because we know that everyone has great ideas and unique perspectives build a better result.

We are stronger when we are all-in as one team.

  • Growing Through Experimentation_
  • We relentlessly pursue our vision by improving and expanding what we do, experimenting with new ideas, and valuing tests over assumptions.


 Being Surprisingly Helpful_
  • We look for ways to surprise and delight by going above and beyond to help others, even when we don't stand to gain anything from it.
  • Enjoying our Work Life_
  • Because our lives are better when we enjoy our work, we build genuine, positive, and supportive relationships with each other and inject a little fun wherever we can.

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