Administrative Student Affairs Coordinator

2 weeks ago

Montreal, Quebec, Canada McGill University Full time
Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of theInterships Administrator, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration, interships and graduation. Advises students and resolves problems in relation to their files.

Major Duties and Responsibilities:

  • Acts as resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource persons to obtain and provide information on diverse and complex issues.
  • Coordinates activities related to interships
  • Receives and provides detailed information and explanations to students. Controls enrolment in courses. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and internship programs.
  • Assists academic advisors in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits, and probationary status. Prepares and verifies files.
  • Advises students in relation to their files. Resolves problems.
  • Verifies and compiles grades. Coordinates submission of grades and requests for grade revisions as well as deferred exams.
  • Produces reports and statistics. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Signs certain documents.

Other Qualifying Skills and/or Abilities:
Direct experience working with students to improve and enhance the student experience, and to create student success.

Client-focused, with a high level of tact, diplomacy, and professionalism and an ability to work productively with students, faculty and staff, external school and government partners, and the public.

Familiarity and comprehensive knowledge of the Quebec elementary and secondary school systems. Experience working with and navigating internal and external policies and procedures. Active listening skills as well as the ability to clearly transmit and receive information both in writing and verbally. Demonstrated organizational skills and ability to multitask. Strong MS Excel skills, with attention to detail as it pertains to coding, reviewing, and summarizing student records. Demonstrated ability to prioritize and meet deadlines. Ability to work autonomously and as part of a team.


McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.


  • Minimum Education and Experience:
  • DEP
  • Office Systems 4 Years Related Experience / DEP
  • Secretarial Studies

Hourly Salary:
(MUNACA Level G) $ $38.65

  • Hours per Week:
Full time)

Supervisor:
Internships Administrator

Position End Date (If applicable):

  • Deadline to Apply:
- ._

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