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External Affairs Coordinator

3 months ago


Montreal, Quebec, Canada Students' Society of McGill University Full time
**Company Description**
L'Association Étudiante de l'Université de McGill est présentement en période d'embauches. Avec plus de 20,000 membres, l'AÉUM a pour rôle de représenter les étudiants et de leur offrir des services depuis 1908.
- The Student's Society of McGill University (SSMU) is currently hiring. With over 20,000 members, SSMU's role is to represent students and to offer services since 1908._
**Job Description** Job Summary**:
The External Affairs Coordinator is primarily responsible for assisting the Vice-President (External Affairs) with executing administrative, clerical, communications, and outreach tasks, reviewing and updating materials to enhance the accessibility of the External Affairs office, assisting with the restructuring of the External Affairs office, and facilitating external advocacy and coalition-building.

**Responsibilities**:

- Monitor and assist with the execution of administrative, clerical, and other tasks as directed by the Vice-President (External Affairs);
- Execute the updating and maintenance of SSMU External Affairs' digital infrastructure, including but not limited to the related websites, social media accounts, and archived accounts;
- Develop informational materials on the Society's external affairs in order to enhance the accessibility of the External Affairs office to the SSMU membership;
- Facilitate engagement of SSMU members with the Society, with a primary focus on External Affairs;
- organize consultation, such as by organizing assemblies and surveys;
- Draft and update outreach materials for student engagement, such as class schedules for large classes each semester and stakeholder groups for advocacy projects;
- Work with other SSMU staff and representatives to develop best practices for student engagement, such as effective canvassing strategies, outreach strategies, and strategies to solicit student feedback;
- Plan, coordinate, and lead canvassing, including tabling and class announcements, as needed;
- Engage in research in order to help the Vice-President (External Affairs) fulfill advocacy mandate;
- Strategise with the Vice-President (External Affairs) and External Affairs Commissioner about priority-setting for external affairs;
- Support the External Affairs Commissioner with the tasks related to the External Affairs Committee.
- Engage in regular, detailed status updates with the Vice-President (External Affairs).
- Prepare an exit report which indicates lessons learned, important contacts, and any salient information for the incoming External Affairs Coordinator;

**Other Responsibilities**:
Take on other tasks and responsibilities under the purview of the Vice-President (External Affairs) from time to time, within the scope of the mandate of the external affairs portfolio.**_
Résumé des fonctions:_**
- La coordination des affaires externes est principalement responsable d'aider la vice-présidence (affaires externes) à exécuter les tâches administratives, de bureau, de communication et de sensibilisation, à examiner et à mettre à jour les documents pour améliorer l'accessibilité du bureau des affaires externes, à aider à la restructuration du bureau des affaires externes et à faciliter la défense des intérêts externes et la formation de coalitions._

**_ Responsabilités_**
- _ Surveiller et aider à l'exécution des tâches administratives, de bureau et autres selon les directives de la vice-présidence (affaires externes) ;_
- _ Exécuter la mise à jour et la maintenance de l'infrastructure numérique de l'AÉUM, y compris, mais sans s'y limiter, les sites web connexes, les comptes de médias sociaux et les comptes archivés ;_
- _ Élaborer des documents d'information sur les affaires externes de l'Association afin d'améliorer l'accessibilité du bureau des affaires externes aux membres de l'AÉUM ;_
- _ Examiner les archives et les documents pertinents de l'AÉUM et d'autres syndicats étudiants afin de formuler des recommandations pour la restructuration du bureau des affaires externes ;_
- _ Faciliter la consultation avec les membres de l'AÉUM sur les affaires externes de l'Association, par exemple en organisant des assemblées publiques et des sondages ;_
- _ Rédiger et mettre à jour les documents de sensibilisation pour l'engagement des membres du corps étudiant, tels que les horaires de classe pour les grandes classes chaque semestre et les groupes de parties prenantes pour les projets de plaidoyer ;_
- _ Travailler avec d'autres membres du personnel et représentations de l'AÉUM pour développer les meilleures pratiques pour l'engagement des membres du corps étudiant, telles que des stratégies de démarchage efficaces, des stratégies de sensibilisation et des stratégies pour solliciter les commentaires des membres du corps étudiant ;_
- _ Planifier, coordonner et diriger le démarchage, y compris le dépôt et les annonces de classe, au besoin ;_
- _ Soute