Summer Student Receptionist

2 weeks ago

Calgary, Alberta, Canada Aecon Full time

Come Build Your Career at Aecon

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

  • Safety First. Our number one core value. If we can't do it safely, we don't do it at all.
  • Integrity. We lead by example, with humility and courage.
  • Accountability. We're passionate about delivering on our commitments.
  • Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

  • Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
  • Believe in helping you build your career through our Aecon University and Leadership Programs.
  • Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
  • Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

Position Overview

Safe. Trusted. Respected. Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We're proud of our work helping to expand and improve Canada's infrastructure and transportation networks, and we're ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients.

Reporting to the Director, Business Development, the Student Receptionist will work alongside the Office Coordinator to provide administrative support for the Quarry Park Office in Calgary, Alberta. This is a summer position ending in August.

Key Responsibilities

  • First point of contact at Reception; warmly and professionally greet staff and visitors to the office.
  • Provide administrative and clerical support with speed and accuracy.
  • Process office invoices for payment through SharePoint system.
  • Perform and maintain daily documentation, filing and typing.
  • Maintain and organize document files.
  • Update and monitor office employee and parking assignments/lists.
  • Coordinate with Information Systems to update and maintain office email distribution lists.
  • Perform general clerical duties; photocopying, mailing, filing and couriers etc.
  • Provide administrative support to various departments as needed, including direct administrative support to the Calgary Construction Operations team.
  • Assist with coordination and organization of various internal and external events.
  • Assist in booking boardrooms and setting up client meetings.
  • Order catering for meetings and events, as required.
  • Assist in the management and ordering of office and safety supplies.
  • Ensuring office equipment and common areas including the kitchen and boardrooms are tidy and in good working condition.
  • Monitor office supply inventory and replenish when necessary.
  • Performs other duties and responsibilities as required.

Required Knowledge and Experience

  • Experience in supporting a department in an administrative role.
  • Knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently, accurate computer data input and record keeping.
  • Attention to detail, excellent organizational and time management skills, and discretion with confidential information.
  • Excellent verbal and written communication skills.
  • Ability to maintain attention to detail in a fast-paced environment.
  • Self-motivated, ability to learn new skills, assume new responsibilities and work cooperatively in a team environment.
  • Effective written and verbal communication skills.
  • Excellent interpersonal skills, team player.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.

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