Policy Manager

2 weeks ago

Hamilton, Ontario, Canada The Salvation Army Grace Haven Full time

MISSION, VISION AND VALUES:

The Salvation Army is an international Christian church.

Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.


Mission Statement


The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.


Vision Statement


We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.


Core Values:

Hope:
We give hope through the power of the gospel of Jesus Christ.

Service:
We reach out to support others without discrimination.

Dignity:
We respect and value each other, recognizing everyone's worth.

Stewardship:
We responsibly manage the resources entrusted to us.

TERMS AND CONDITIONS:

POSITION PURPOSE SUMMARY:

This position is a full time, 1-year contract position offering 40 hour per week. Work schedule is typically 9:00am-5:00pm, Monday to Friday with a 1⁄2 hour paid meal break.

KEY ACCOUNTABILITIES:

  • Develop, revise, and implement organizational policies, forms, and work instructions in accordance with MCCSS standards, the mission and values of The Salvation Army, and all relevant legislation.
  • Consult with the Executive Assistant, Program Directors, the Executive Director, and other staff, as appropriate, to ensure policies and forms meet organizational needs.
  • Participate in the document approval process for new ministry unit level policies and procedures.
  • Serve as the agency's IPAC Hub representative ensuring that infection, prevention, and control directives are implemented across Lawson Ministries programs.
  • Actively participate as a member of the Joint Health and Safety Committee ensuring that safety concerns brought forward are considered and addressed as needed in operational policies and procedures.
  • Build and maintain congruency between Lawson Ministries operational procedures ensuring alignment with all of The Salvation Army's operational policies and procedures.
  • Chair and facilitate regular operational policy reporting and working group meetings.
  • Prepare qualitative and quantitative operational reports and develop quality assurance standards and measurements as requested.
  • Ensure accurate statistical data is collected and provide statistics on program services to the Senior Management team as required.
  • Coordinate the writing of funding proposals, prepare and submit reports, as well as program evaluations and/or business plans as necessary.
  • Track grant expenditures for both current and upcoming grant funding installments.
  • Conduct literature scans and needs assessments as required.
  • Track serious occurrences and other highlevel program reporting metrics as needed and provide regular updates to the Management Team.
  • Assist in agencywide communication initiatives with the Senior Management Team as required.
  • Assist in developing promotional material (i.e. flyers, brochures, banners, etc.) as requested.
  • Support volunteer and student placements/internships as required.
  • Participate in adopting and rolling out new technologies and innovations to the broader staff team in coordination with the Management Team.
  • Perform additional duties as assigned.

ORGANIZATIONAL RESPONSIBILITIES:

  • Develop an understanding of the Mission of The Salvation Army in Canada and its implications as related to position responsibilities.
  • Maintain strong knowledge of and adherence to The Salvation Army and Lawson Ministries policies and procedures.
  • Represent the organization in a professional manner, acting in the best interest of the employer at all times.
  • Ensure that staff are aware of emergency procedures and are prepared to implement them as necessary.
  • Participate in professional development and training.
  • Treat the property of The Salvation Army with due care and caution.

HEALTH AND SAFETY:

  • Promote and adhere to The Salvation Army's Health and Safety Program including all policies and procedures
  • Ensure compliance with the Occupational Health and Safety Act.
  • Liaise with members of the JHSC/Management Team regarding health and safety issues.
  • Ensure staff and/or participant information sessions/meetings occur as needed and are documented (i.e., training/workshops, staff meetings, Ministry of Labour visits).
  • Ensure the work environment is safe, clean, and attractive for employees, residents/participants, students, volunteers, and visitors.

CRITICAL RELATIONSHIP MANAGEMENT:

Internal:

  • Regular interaction with Program Supervisors, other team members, and clients

External:

  • Community partners and funders

MANAGERIAL RESPONSIBILITY:

  • Reports directly to Executive Director

FINANCIAL AND MATERIALS MANAGEMENT:

  • Monitoring secured grant budgets
  • Completing financial reports

Working Conditions:

  • Schedule may vary according to requirements of responsibilit

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