![University of British Columbia](https://media.trabajo.org/img/noimg.jpg)
Program Assistant
1 week ago
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Job Title
Program Assistant
Department
Program Support | Administrative Leadership 2 | Science Co-op Programs | Faculty of Science
Compensation Range
$4, $4,400.00 CAD Monthly
Posting End Date
March 28, 2024
Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
The Science Co-op team operates with a hybrid work arrangement that offers up to two days a week working from home for those who are interested after their initial training period is completed.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.
Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The UBC Science Co-op Program assists qualified Science students every year in securing work placements with Canadian and international employers as part of their education experience.
The Science Co-op Program offers a supportive and positive work culture, and this position is part of a dedicated team that is passionate about student success.
The incumbent will be responsible for providing program administrative duties such as handling student and employer inquiries, performing data entry of job postings & student work term employment details, scheduling co‐op interviews & site visits and other related tasks.
Working closely with other Co‐op Program Assistants, provides administrative support to Co‐op Coordinators, reports directly to the Assistant Director, Administration; interacts with Co-op students, faculty and employers; liaises and coordinates activities with other university administrative units.
This position is perfect for someone who enjoys working in a team environment and interacting with students.
The position offers a broad range of administrative tasks, and it is suited for someone who takes pride in completing data entry accurately and managing complex schedules.
Responsibilities may include but are not limited to:
Job Posting & Closing:
- Enters Coop Jobs into a database, verifies and makes decision if the posting meets Coop requirements, ensuring job is posted for the accurate disciplines and observing relevant deadlines
- Sends job posting confirmation to Coop employer and determines if the posting need to be shared with other units on campus
- Channels new employers to Coordinators for follow up to ensure they can provide a mentoring and professional work environment for Coop students
Interview Scheduling:
- Schedules Coop interviews between employers and students within a short turnaround time, resolves interview scheduling conflicts when arise and handles interview cancellations
- Manages interview rooms on site
Processing Job Offers:
- Forwards timesensitive job offers to appropriate Coordinators
- Enters student employment information in the Coop database
Scheduling Co-op Check-In Meetings:
- Manages a high volume of Coop checkin meetings scheduling for Coop Coordinators each term
- Ensures all appointments are confirmed and collects all necessary information and documents from the students prior to the meeting
- Plans the logistics of the travel itinerary, resolving scheduling conflicts
- Enrolls eligible Coop students into Coop workshop modules on Canvas
- Assists Coordinators in uploading workshop content and releasing modules following the workshop timeline and follows up with students for outstanding assignments
Other Program Administrative Duties:
- Provides excellent customer service to students and employers with inquiries about the program. Acts as the first point of contact for the front desk and greet visitors coming to the Coop office
- Logs work term reports and various work term related forms upon receipt and distributes to assigned technical markers or Coordinators.
- Covers other admin staff who are on leave to ensure smooth operation of the unit
Poor judgment, errors or delay in project deliverables has a significant impact on the program and may lead to loss of student jobs, potential financial support and the reputation and professionalism of the Co‐op Office.
Failure to do so may result in a serious information security breach, which will cause harm to the University and third parties.
S-
Program Assistant
1 week ago
Vancouver, British Columbia, Canada University of British Columbia Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr7)Job TitleProgram AssistantDepartmentAdministrative Management | Department of Cellular and Physiological Sciences | Faculty of MedicineCompensation Range$4, $4,214.00 CAD MonthlyPosting End DateApril 21, 2023Note: Applications will be accepted until 11:59 PM on...
-
Program Assistant
1 week ago
Vancouver, British Columbia, Canada University of British Columbia Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Program Assistant 2 (Gr5)Job TitleProgram AssistantDepartmentProgramming and Administration | Professional Development and Community Engagement | Faculty of EducationCompensation Range$4, $4,532.00 CAD MonthlyPosting End DateApril 28, 2024Note: Applications will be accepted until 11:59 PM on...
-
Program Assistant
1 month ago
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr7)Job TitleProgram AssistantDepartmentAdministrative Management | Department of Cellular and Physiological Sciences | Faculty of MedicineCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMay 24, 2024Note: Applications will be accepted until 11:59 PM on the...
-
Program Assistant
3 weeks ago
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr7)Job TitleProgram AssistantDepartmentAdministrative Management | Department of Cellular and Physiological Sciences | Faculty of MedicineCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMay 24, 2024Note: Applications will be accepted until 11:59 PM on the...
-
Programming Assistant
1 week ago
Vancouver, British Columbia, Canada Fairchild Television Full timeJob Duties: Provide general clerical support in the area of programming daily operation Input program information and data into the computer system so as to ensure programming and broadcast time accuracy. Maintain appropriate data base established to track program and promo broadcast Assist in managing the inventory and archive of local productions and...
-
Programming Assistant
1 week ago
Vancouver, British Columbia, Canada Alliance for Arts and Culture Full timeCoquitlam Heritage operates Mackin House and Fraser Mills Train Station. We offer a variety of programming throughout the year and provide tours of the restored Edwardian-era historic house. We preserve, honour, and promote the diverse history of Coquitlam through tours, and events at our location and at various venues around Coquitlam. The Programming...
-
Program Assistant
1 week ago
Vancouver, British Columbia, Canada YMCA of Greater Vancouver Full timeDate Posted: June 13, 2024 Position Title: Program Assistant Location: Robert Lee YMCA. Travel required to other locations. Terms: Permanent, Full-Time Start Date: As soon as possible End date: Permanent Position if funding is available Shift: 35 hours per week. Some evenings or weekends based on program needs. Salary: $ 50,000.08...
-
Career Program Assistant
1 week ago
Vancouver, British Columbia, Canada University Canada West Full timePosition Job Title: Career Program AssistantLocation: Vancouver, BC (Hybrid)Reports To: Associate Director, Career Development CentreApplication Requirement: Cover LetterPrimary PurposeUnder the direction of the Associate Director, Career Development Centre, the Program Assistant provides operational and administrative assistance to the Program team,...
-
Undergraduate Program Assistant
1 week ago
Vancouver, British Columbia, Canada University of British Columbia Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 2 (Gr4)Job TitleUndergraduate Program Assistant - ReceptionistDepartmentAdministrative Management and Support | Undergraduate Program | Department of Computer Science | Faculty of ScienceCompensation Range$3, $3,789.00 CAD MonthlyPosting End DateJanuary 3, 2023Note:...
-
Undergraduate Program Assistant
3 weeks ago
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 2 (Gr4)Job TitleUndergraduate Program Assistant - ReceptionistDepartmentAdministrative Management and Support | Undergraduate Program | Department of Computer Science | Faculty of ScienceCompensation Range$4, $4,386.00 CAD MonthlyPosting End DateMay 14, 2024Note:...
-
Undergraduate Program Assistant
1 month ago
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 2 (Gr4)Job TitleUndergraduate Program Assistant - ReceptionistDepartmentAdministrative Management and Support | Undergraduate Program | Department of Computer Science | Faculty of ScienceCompensation Range$4, $4,386.00 CAD MonthlyPosting End DateMay 14, 2024Note:...
-
Career Program Assistant
1 week ago
Vancouver, British Columbia, Canada EightSix Network Inc Full timePrimary PurposeUnder the direction of the Associate Director, Career Development Centre, the Program Assistant provides operational and administrative assistance to the Program team, performs a variety of administrative, coordination and logistical services in support of the operations of the Program/s, and assists the team with information...
-
Career Program Assistant
1 week ago
Vancouver, British Columbia, Canada University Canada West Full timePosition Job Title: Career Program AssistantLocation: Vancouver, BC (Hybrid)Reports To: Associate Director, Career Development CentreApplication Requirement: Cover LetterPrimary PurposeUnder the direction of the Associate Director, Career Development Centre, the Program Assistant provides operational and administrative assistance to the Program team,...
-
Undergraduate Programs Assistant
1 week ago
Vancouver, British Columbia, Canada University of British Columbia Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6)Job TitleUndergraduate Programs AssistantDepartmentAdministrative Support | BIE Advising and Work Learn_TA | Vancouver School of EconomicsCompensation Range$4, $4,676.00 CAD MonthlyPosting End DateMay 16, 2024Note: Applications will be accepted until 11:59 PM on...
-
Undergraduate Programs Assistant
1 week ago
Vancouver, British Columbia, Canada University of British Columbia Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr7)Job TitleUndergraduate Programs AssistantDepartmentStudent Services | Department of Electrical and Computer Engineering | Faculty of Applied ScienceCompensation Range$4, $4,214.00 CAD MonthlyPosting End DateApril 3, 2023Note: Applications will be accepted until...
-
Undergraduate Program Assistant
1 week ago
Vancouver, British Columbia, Canada University of British Columbia Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 2 (Gr4)Job TitleUndergraduate Program Assistant - ReceptionistDepartmentAdministrative Management and Support | Undergraduate Program | Department of Computer Science | Faculty of ScienceCompensation Range$4, $4,386.00 CAD MonthlyPosting End DateMay 14, 2024Note:...
-
Program Assistant
1 week ago
Vancouver, British Columbia, Canada University of British Columbia Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr7)Job TitleProgram Assistant - Student ServicesDepartmentIntake Coordination | Program Support | Centre for Accessibility | Student Affairs | VP StudentsCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateApril 12, 2024Note: Applications will be accepted...
-
Program Administrative Assistant
1 week ago
Vancouver, British Columbia, Canada Providence Healthcare Full timeSummary:Reporting to the Program Director, and/or Site Leader, and/or under the work direction of Physician Program Director, the Program Administrative Assistant performs a variety of administrative functions in support of the program and/or designated Program Directors, Operations Leaders and/or Site Leader. Provides Program administrative support...
-
Undergraduate Programs Assistant
1 week ago
Vancouver, British Columbia, Canada UBC Electrical and Computer Engineering Full timeJob SummaryThe Department of Electrical and Computer Engineering (ECE) is one of the largest academic units at the University of British Columbia Vancouver campus, with over 1,100 undergraduate and 400 graduate students enrolled in its degree programs. The department is also engaged in a range of research activities, with over 50 research-track faculty...
-
Undergraduate Programs Assistant
2 months ago
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6)Job TitleUndergraduate Programs AssistantDepartmentAdministrative Support | BIE Advising and Work Learn_TA | Vancouver School of EconomicsCompensation Range$4, $4,676.00 CAD MonthlyPosting End DateMay 16, 2024Note: Applications will be accepted until 11:59 PM on...