Executive Assistant to The Chair

2 weeks ago

Toronto, Ontario, Canada University of Toronto Full time

Date Posted:08/18/2023

Req ID:33552

Faculty/Division:

OISE

Department:
Dept. of Appld Psychology & Human Devt.

Campus:
St. George (Downtown Toronto)

Description:

About us:


OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research.

As one of the largest and most research-intensive faculties of education in North America,
OISE is an integral part of the University of Toronto - Canada's most dynamic and comprehensive institution of higher learning.


OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy.

A unique place to work, learn and grow,
OISE addresses current and emerging challenges with the scale, academic excellence and collaborativeenergy that few institutions in the world can claim.


The Department of Applied Psychology & Human Development (APHD) is a research-intensive Department, boasting some of the finest, internationally-known scholars in their fields who teach in ourfive graduate programs: Child Study and Education (Teacher Education program); Counselling and Clinical Psychology; Counselling Psychology; Developmental Psychology and Education; School and Clinical Child Psychology.

Our programs focus on basic and applied research pertaining to children, adolescents and adults.

Your opportunity:


Executive Assistant to the Chair is a key member of the administrative team, supporting the academic administration of the department.

Under the general direction of the Chair, Associate Chair, and Manager, Academic Operations and Administrative Services, the incumbent is responsible for providing advanced administrative and secretarial support services.

The incumbent is responsible for coordinating all administrative activities associated with academic processes such as coordinating searches and the recruitment of new faculty; appointments including maintaining GFM appointments for the department; third-year reviews; tenure; promotions; appointments and reviews of faculty in Lecturer and part-time streams, and sessional hiring.


Using an understanding of the Chair's priorities, the Executive Assistant to the Chair will manage the complex calendar of the Chair and will prepare background material and collect information for the Chair as required; use judgment in deciding which enquiries, requests and problems to handle on own initiative and which to refer to or discuss with the Chair; develop and maintain a complex confidential filing system.

The incumbent will also provide administrative support to committees as required which includes scheduling, development of agendas, minute-taking and coordination and dissemination of associated materials as well as ensuring follow up on action item

Your responsibilities will include:

  • Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
  • Keeping wellinformed on policies, rules, regulations and guidelines related to the academic life cycle
  • Liaising with senior leaders to coordinate and administer changes to faculty employment status
  • Liaising with contacts to ensure consistent administration procedures are followed
  • Coordinating meeting schedules, agendas, materials, action and followup items
  • Assessing and revising processes that support administrative activities and objectives
  • Coordinating meeting schedules, agendas, materials, action and followup items
  • Responding to enquiries within the defined scope of the role and redirecting as appropriate
  • Writing routine documents and correspondence
  • Relaying and/or gathering information from senior leadership
  • Handling sensitive and/or confidential information

Essential Qualifications:

  • Advanced College Diploma (3 years) and/or acceptable combination of equivalent experience.
  • Minimum five years recent and related senior administrative/executive assistance experience in a busy academic or professional work environment, preferably within a University setting.
  • Experience providing senior level administrative support including administering a busy calendar, preparing and monitoring cyclical schedules with upcoming events and deadlines, making travel and hotel arrangements and ensuring the administrative processes of a busy work environment functions efficiently.
  • Experience working with committees, taking minutes and preparing written documents from minutes and/or notes.
  • Experience providing academic support with academic searches, tenures, promotions, leaves, and threeyear reviews or other related processes.
  • Experience liaising with senior administrators and or faculty members, responding to and handling administrative matters of complex and sensitive nature.
  • Experience in organizing the logistics of meetings and special events.
  • Experience maintaining rec

  • Assistant to The Chair

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    Date Posted:06/12/2024Req ID: 37912Faculty/Division: UofT ScarboroughDepartment:UTSC:Dept-Physical & Environmental SciCampus: University of Toronto Scarborough (UTSC)Position Number:Description:About us:The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners,...

  • Board Director, Chair of Audit Committee

    2 weeks ago

    Toronto, Ontario, Canada Pender & Howe Executive Search Full time

    Position: Board Director, Chair of Audit Committee (Compliance and Risk Oversight)Organization: An international mid-market financial services institution (confidential)Location: OntarioAbout Our client is an international mid-market financial services institution, established in 1984 and has grown with a significant international presence across six...

  • Only 24h Left Board Director, Chair of Audit Committee

    2 weeks ago

    Toronto, Ontario, Canada Pender & Howe Executive Search Full time

    Position: Board Director, Chair of Audit Committee (Compliance and Risk Oversight)Organization: An international mid-market financial services institution (confidential)Location: OntarioAboutOur client is an international mid-market financial services institution, that was established in 1984 and has since grown to have a significant international presence...

  • Executive Co-Chair

    2 weeks ago

    Toronto, Ontario, Canada WestCongress Insurance Services LLC Full time

    WestCongress Insurance Services was formed with one thought in mind: To become the premier provider of insurance solutions on a national basis to niche and underserved markets. We are not everything to everyone. Rather, we serve specialized markets and provide outstanding coverage, service and support. Producers who deal with us know us by the character and...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Right to Play Full time

    JOB POSTING - Executive Assistant (Maternity Leave Cover)Organization:Right To Play InternationalDepartment/Division:HeadquartersReports to: Chief Executive Officer***Work Location:Toronto, CanadaWork Arrangement:A combination of in-office and remote-working in accordance with Right To Play'swork arrangement and the operational needs of the...

  • Sales Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Chair-man Mills Full time

    Chair-man MillsChair-man Mills Corporation is a true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none.Sales CoordinatorWe are seeking a highly organized and motivated Sales...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada The Salvation Army Full time

    About The Salvation ArmyMission StatementThe Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.Vision StatementWe are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.Core ValuesThe...

  • Canada Research Chair

    2 weeks ago

    Old Toronto, Ontario, Canada Perrett Laver Full time

    You can search the vacancies currently being recruited for by Perrett Laver below. You can search by practice group or by keyword. If you can't find what you're looking for at this time, but would like to leave your details or sign up for job alerts visit our Register With Us page .Currently filtering by "Higher Education and Research "Jobs found: 36There...

  • Executive Assistant

    2 weeks ago

    Old Toronto, Ontario, Canada The Headhunters Full time

    Our client, based in the Junction Area of Toronto, is looking for an Executive Assistant to work fully in the office. Our client is a leading food processing company dedicated to delivering high-quality products to consumers across Canada and globally. With a focus on innovation, sustainability, and food safety, they pride themselves on commitment to...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Teranet Full time

    Who We AreTeranet is the exclusive provider of Ontario's online property search and registration. We developed, own, and operate the Ontario Electronic Land Registration System — one of the most advanced, secure, and sophisticated land registration systems in the world. In Manitoba, Teranet owns and operates The Property Registry, providing certification...

  • Chair, Advertising

    2 weeks ago

    Toronto, Ontario, Canada OCAD University Full time

    NOTE:THIS APPOINTMENT IS OPEN ONLY TO CURRENT OCAD U FACULTY MEMBERS WITH TENURE-TRACK OR TENURED STATUS.***CHAIR, ADVERTISINGFACULTY OF DESIGNSUMMARY OF RESPONSIBILITIES: Provide academic leadership in designated program areas and support the implementation of the Academic Plan and strategic priorities of the University, including the Diversity & Equity...

  • Massage Therapy Program Chair

    2 weeks ago

    Toronto, Ontario, Canada Anderson College of Health, Business & Technology Full time

    Massage Therapy Program ChairABOUT OUR COMPANYAt Anderson College, we are more than our century-old history, our programs, and state-of-the-art facilities; we are a team of caring individuals deeply committed to helping our students become skillful, confident, and in-demand employees. We are committed to fostering innovation, creativity, and excellence in...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada The Salvation Army Full time

    About The Salvation Army**Mission StatementThe Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.Vision StatementWe are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.Core ValuesThe...

  • Executive Coach

    2 weeks ago

    Toronto, Ontario, Canada TEC Canada Full time

    Are you a former or retiring C-level Executive looking for the capstone of your career?Want to share your wisdom and experience with current C-level Executives?If you are looking for your next endeavor and have a passion for mentoring and guiding others then becoming a TEC Chair could be a perfect way to do something you love and know that it matters.What is...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada The Clover School Full time

    Role The Executive Assistant is responsible for serving as a supporting advisor and provide high level administrative support to the School Founders and school at large; assisting and representing the Founders as needed, troubleshooting and handling the daily needs of the business with a focus on using systems and processes to ensure consistency and...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada The Salvation Army Full time

    About The Salvation ArmyMission StatementThe Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.Vision StatementWe are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.Core ValuesThe...

  • Executive Assistant to CEO

    2 weeks ago

    Toronto, Ontario, Canada Teranet Full time

    Who We AreTeranet is Canada's leader in the delivery and transformation of statutory registry services with extensive expertise in land and commercial registries. We also market insightful property and data solutions, as well as practice management automation to thousands of customers in the real estate, financial services, government, utilities, and legal...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Food For The Hungry Canada Full time $60,000 - $70,000

    EXECUTIVE ASSISTANT & OFFICE COORDINATOR Food for the Hungry is a Christian non-profit organization focused on ending poverty—one community at a time. We're looking for an experienced full-time administrative professional to join our passionate and dedicated team committed to ending poverty on a global level. Bring your professional administrative skills...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada The Toronto-Dominion Bank (Canada) Full time

    We're committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role. Job Description: Department Overview At TD Bank Group (TD), everything we do is driven by our passion to...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada The Pod Group Full time

    PASSIONATECOLLABORATIVEACCOUNTABLE RESULTS-DRIVEN CARING Overview A leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency, youth, and...