Administrative Assistant I

2 weeks ago

Edmonton, Alberta, Canada City of Edmonton Full time

Administrative Assistant I - Administrative Assistant, Office of the Chief March 2024

Job Number:

46092
**_

This posting is for one (1) full-time temporary position ending on or before October 1, 2024_**- Providing direct administrative support to the Chief Operations Officer in charge of the Community Safety and Well-being Bureau

  • Ability to exercise sound judgment when dealing with extremely sensitive and confidential information.
  • Assist in formatting, preparation, and proofreading of documents
  • Coordinate and assist with attendance reports and vacation schedules
  • Maintain the calendar for the Chief Operations Officer by scheduling all meetings, engagements, and events.
  • Coordinate meetings by booking conference rooms, providing technical support for virtual attendees, arranging refreshments, and preparation and distribution of meeting materials
  • Attend meetings and track action items and create meeting minutes
  • Tracking and organization of confidential documents, diary dates and following up on deadlines within the Bureau.
  • Assisting in making travel arrangements, including preparing travel documentation, and making reservations.
  • Preparing travel expense claims, reconciling credit card and petty cash requests.
  • Maintaining and ordering office supplies.
  • Coordinate and review of financial budget information and variance reports as required.
  • Working closely with Office of the Chief administrative assistants aiding Deputy Chiefs' and the Chief of Police, as required.
  • Communicate and coordinate processes with all Administrative Assistants in the Bureau.
  • Providing coverage for the other Administrative Assistants within the Office of the Chief.
  • Other related duties as required.

Qualifications:

  • A minimum of four (4) years diversified word and information processing experience and providing assistance to a mid
- to high-level executive.

  • Proficient in the use of Microsoft Office Products including Word, Excel, PowerPoint, MS Teams, MS Forms, SharePoint, and Adobe Acrobat Pro.
  • Analytical and problemsolving skills.
  • Impeccable attention to detail.
  • Trustworthy and a high degree of integrity when dealing with sensitive and confidential information.
  • Exceptional organizational, time management, and prioritization skills.
  • Ability to work independently with mínimal supervision.
  • Ability to multitask within a cohesive team environment.
  • Strong financial management skills.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Flexible and the ability to adapt to changing demands in a fastpaced environment.
  • As part of your prehire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

_COVID-19 Notice: New employees must be fully vaccinated against COVID-19 and be able to provide proof of vaccination. New employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g., medical, religious) may request an exemption._

Hours of Work:

Salary Range:

82M,
Salary Grade: 009, $ $36.81 (Hourly), $1, $2, Bi-Weekly), $51, $64, Annually).

General:

  • Please note that the option to work remotely is not available at this time.

HR Consultant:
CS

Classification Title:
Administrative Assistant I

Posting Date:
Mar 1, 2023

Closing Date:
Mar 08, :59:00 PM (MST)

Number of Openings (up to): - Temporary Full-time

Union:
Out of Scope

Department:
Edmonton Police Service

Work Location(s): TD Tower, Avenue NW Edmonton T5J 2Z1

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