Administrator, Capital Projects

1 week ago


Mississauga, Ontario, Canada Pure Industrial Full time

Responsibilities

  • Handle general professional administration of a highly confidential and sensitive nature across multiple cities;
  • Calendar management and regularly coordinate meetings and conference (audio & video) calls;
  • Complete and process expense reports, professional registrations and any other delegated processes;
  • Create all new vendor setups;
  • Document production including the creation of presentations, proposals, and other documents;
  • Responsible for creating, reviewing and obtaining approval on monthly accruals and cash forecasting;
  • Lead the Purchase Order process from creation, through approval and distribution to vendors ensuring it is accurate and done in a timely manner;
  • Lead the monthly invoicing process, ensuring invoices are received, distributed, reviewed, coded, entered and processed with a high degree of accuracy and urgency;
  • Organize travel itineraries and arrangements as needed;
  • Support the team's budgeting of supplies and expenses on a quarterly basis;
  • Setting up, maintaining, and ensuring the accuracy of the Job Cost and Construction Manager platforms;
  • Basic understanding of contract administration and disbursements;
  • Saving, filing and maintaining project files on the common drive

Required Skills and Experience

  • Experience with PO's, capital expenditure, invoice processing, accruals and Yardi;
  • Excellent interpersonal, oral, and written skills with the ability to liaise with all levels within the organization; to work effectively with specialists across multiple sectors;
  • Ability to cover teams of multiple professionals and manage multiple priorities with competing timelines;
  • Exceptional time management and organizational skills;
  • Fluency in English is a requirement; fluency in French would be an asset;
  • Advanced knowledge of MS Office;
  • Ability to work well in a small team environment;


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