Project Coordinator
1 week ago
Salary Grade: 16About WesternSince 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.
We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About UsFacilities Management is responsible for the planning, development, engineering, construction, operation, maintenance, and stewardship of all the buildings, infrastructure, sites, and services within Western's campus community.
Our integrated team provides excellence in creating and maintaining Western's facilities and in serving the community. Our vision is to be recognized as the leader in facilities management among research-intensive universities worldwide.ResponsibilitiesThe Project Coordinator (Construction Specialist) will be accountable to work closely with internal and external parties on a variety of facilities construction and renovation projects on behalf of Facilities Management ("FM").
The role will provide expertise in all areas of project execution, control and successful delivery.The Project Coordinator will manage the creation of project plans for each project, and will ensure the achievement of project outcomes within the established timelines and budgetary constraints.
The role will define deliverables, metrics, identify resource requirements, manage project roles, meet training needs and provide customer satisfaction and reporting to ensure the quality of project deliverables.
The Project Coordinator will lead the tendering process for these projects including the issuance of consultant agreements, construction contracts, purchase requisitions, work orders and invoice approvals.
This role will prepare and present updates to key groups throughout project lifecycles, and support the development and delivery of key university communications related to the project implementation.
QualificationsEducation:
Diploma in Engineering, Architectural Technology, or Interior Design; or Certificate of Qualification as recognized by Skilled Trades OntarioEquivalent combination of relevant education and experience may also be consideredBachelor's and/or Master's degree in Engineering, Architecture, Interior Design, or relevant discipline is preferredProject Management Professional (PMP)
Certification preferredExperience:5 years of project management experience in construction or renovation, successfully managing small to medium-sized projectsExperience in a large, complex, institutional environment preferredKnowledge, Skills & Abilities:Thorough knowledge of Ontario Building Code, Ontario Occupational Health and Safety Act, guidelines, and regulationsProject management skills to align projects with strategic goals and operational objectives, ensure team roles are clear, milestones are communicated, and deadlines are metOrganizational skills to manage multiple activities/projectsDemonstrated in-depth knowledge of techniques for planning, managing and coordinating projects that involve a variety of partiesAbility to handle diverse situations, multiple and complex projects, and rapidly changing prioritiesKnowledge of common project obstacles and necessary controls and contingency plans that will help address themAbility to establish effective routines for excellent communication with all members of the team to maximize productivityCommunication skills with the ability to converse with, write reports for, and deliver presentations to all levels of the organizationProfessional manner, tact, diplomacy, sensitivity, and discretion in dealing with various parties and colleagues, including solid negotiation, facilitation, and conflict resolution skillsSound judgment and decision making ability with a willingness to employ a consultative and collaborative approach to addressing issues and making decisionsStrong business acumen with an ability to influence, motivate, and inspire with or without positional authorityCritical thinking and discernment to assess and scope areas for improvement and an ability to offer creative solutions.
Strong customer service skills to understand customer needs and expectations and provide excellent customer service directly and indirectly to meet or exceed expectationsSelf-driven, independent thinker who is highly motivated and possesses an intrinsic passion for qualityDemonstrated commitment to ongoing learning and professional developmentBackground ChecksWhile transcripts are not required for the interview, they are mandatory prior to any offer of employment.
Please note, successful applicants will be required to produce a current, clean driving abstract prior to commencing employment.Please note, successful applicants may be required to produce current record check(s) (e.g. vulnerable sector, criminal record and police information) from a police service prior to commencing employment.
Western Values DiversityThe University invites applications from all qualified individuals.
Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process.If you require accommodations for interviews or other meetings, please contact Human Resources or phone Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
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