Courtroom Clerk Reporter

2 weeks ago

Newmarket, Ontario, Canada York Region Full time

Job Description:

POSITION PURPOSE
Reporting to the Supervisor, Court Support, is responsible for providing court administration support services for Provincial Offence court sessions including the operation of verbatim analog and digital recording equipment; preparing and certifying transcripts; preparing statistical reports, maintaining court records and responding to various stakeholder inquiries; completing special projects, as assigned; providing general assistance to the judiciary; maintaining proper functioning and maintenance of order in the courtroom

MAJOR RESPONSIBILITIES

  • Acts as Clerk of the Court while court is in session and provides judicial assistance during proceedings; assists legal professionals, police, municipalities, and the general public with their inquiries; briefs judiciary on the daily docket.
  • Provides judiciary with motions and/or legal documents prior to court commencing.
  • Ensures daily docket and exhibits for court proceedings are properly before the court and retrieves any missing material and information.
  • Operates electronic recording equipment (analog and/or digital) to record all court proceedings pertaining to the record; maintains a handwritten or electronic log of matters before the court including counsel's name, judiciary, defendant, tape numbers, dates, addresses, witness names, complementary to the electronic record of evidence; provides playback as required by judiciary.
  • Ensures efficient operation of all recording and transcribing equipment (mixers, microphones, etc.) by performing routine maintenance and advising Team Lead if repairs are required.
  • Prepares, numbers, and stores all tapes/court records, as required, for both court and intake court; responsible for the safekeeping of records, tapes, logs, and notes during trials and storage in accordance with the Ministry of the Attorney General's guidelines and retention schedules.
  • Enters the disposition of each Part 1, Part 11, or Part 111 matters into ICON to create a postcourt docket.
  • Reports and records statistical data such as specific court times, number and types of trials, persons in attendance, and origin of proceedings for the purpose of courtroom utilization detailing time spent on Part 1, Part 11, and Part 111 matters to enable reconciliation with Provincial billing.
  • Maintains interpreter database and arranges for interpreters to appear in court; verifies interpreters' invoices for accuracy.
  • Provides assistance to victims and witnesses to various charges filed with the Court.
  • Performs other duties as assigned, in accordance with Branch and Department objectives

QUALIFICATIONS

  • Successful completion of a Post-Secondary Diploma/Certificate (1 year or more) in a Legal Assistant or Professional Program or related field or approved equivalent combination of education and experience.
  • Certificate of Proficiency through the Court Reporters' Association of Ontario or equivalent.
  • Satisfactory Police Criminal Background Check.
  • Minimum three (3) years experience in a court environment or related court experience.
  • Knowledge of Provincial Offences and Highway Traffic Acts.
  • Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative /selfmanagement and accountability, and flexibility/adaptability.

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