Facilities Coordinator

1 week ago

Victoria, British Columbia, Canada Quadra Village Community Centre Full time

Job Title
:
Facilities Coordinator

Reports to:
Executive Director

Role:
Oversees, implements, and maintains operations at Quadra Village Community

Centre (QVCC) and Quadra Village Neighbourhood Gym (QVNG), providing a

suitable environment for staff, program participants, and community.

Key Duties and Responsibilities:

  • Ensures compliance with all safety and security protocols, creating and implementing emergency preparedness plans
  • Responsible for maintenance, function, and security of the buildings, equipment, and grounds, by working with service providers, staff, and volunteers
  • Completes minor repairs of equipment and buildings as required, such as light cleaning, debris and graffiti removal, affixing or securing items to walls, paint touchup, etc.
  • Liaises with the City of Victoria, Capital Regional Hospital District, 950 Kings building administration, and maintenance providers as required
  • Tracks building upkeep as well as anticipated long
- and short-term improvements and maintenance. Places timely requests with the City for improvements and repairs in conjunction with Reception Staff

  • Prevents and responds to emergency situations, building alarms, and urgent issues for both facilities
  • Participates to ensure a safe environment; observes potential hazards; remedies and/or reports to the appropriate person
  • Orientates all new hires to facility related procedures, safety, and security measures
  • Orientates and fully trains community keyholders prior to issuance of keys and alarm codes
  • Interviews, supervises, and trains facility support staff and volunteers
  • Maintains supplies inventory by determining needs and overseeing placement of orders, in conjunction with Reception and other staff.
  • Supports the functioning of computers, copiers, projectors, software, licences, and relative equipment for staff and community use, responding to requests for repair, replacement, and assistance.
  • Liaisons with IT Support and contracts work required
  • Manages program registration, recreational offerings, and facility rentals, working collaboratively with Program Leads and Reception staff, while maintaining an accessible booking system
  • Maintains a filing system, both electronic and manual, for the Facilities program
  • Creates invoices and ensures necessary communication occurs with regular and onetime user groups regarding rental payments, with a system approved by the Finance Coordinator
  • Takes an active a role in the Occupational Health & Safety Committee
  • Responds to general inquiries, by phone and in person, regarding QVCC and QVNG, and facilitates and engages in the physical work of maintaining the Centre
  • Performs other related duties as required by the Executive Director

Qualifications:

  • Commitment to antioppressive, decolonial, and antiracist practice
  • Ability to work with integrity and respect in a diverse, multicultural community centre
  • Demonstrated work experience and abilities in an facilities management role: or a combination of training, education, and experience in a related field such as operations, recreation, event management, scheduling etc.
  • Demonstrated supervisory skills and experience with paid and/or volunteer staff, with the ability to guide and motivate
  • Excellent time management skills and the ability to prioritize work
  • Strong organization and problemsolving skills; keen attention to detail
  • Strong oral and written communication skills along with interpersonal and collaborative ability
  • Ability to work under pressure of deadlines and with frequent interruptions
  • Computer proficiency, including Word, Excel, and Power Point
  • Physical ability to realign room furnishings, stack tables and chairs, and climb ladders

Benefits and Remuneration:

- $47,320 annually, to include 3 weeks paid vacation

  • Eligible for full Extended Health, Dental, AD&D, Life Insurance, and matching RRSP contributions, after 3months completed service
  • Immediate enrollment in the Employee & Family Assistance Program
  • Paid Training & Development suitable to position

Hours of Work:

  • An average of 35 hours per week, generally Tuesday through Saturday, including regular day time and evening work.
  • Schedule built around regular hours of operation, training needs, facility bookings, and community events

Salary:
$47,320.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Vision care

Schedule:

  • Day shift
  • Evening shift
  • Monday to Friday
  • Morning shift
  • Night shift
  • On call
  • Weekends as needed

Education:

  • Bachelor's Degree (preferred)

Work Location:
In person

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