Administrative Assistant, Engagement, Equity and

1 week ago

Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

Competition #: 42991

Department:
Labour, Skills and Immigration

Location:

HALIFAX

Type of Employment:
Permanent

Union Status:
NSGEU - NSPG

Closing Date: 05-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Department of Labour, Skills and Immigration (LSI) works to provide fairness, safety, and prosperity for all Nova Scotians by helping them live, learn, and work to their highest potential.

We have a team of more than 500 people working from offices throughout Nova Scotia, who together are responsible for workplace and public safety, pensions, apprenticeship, adult education, and many other facets of everyday life along with leading the effort to help Nova Scotia increase the number of immigrants and newcomers to the province and works with partners, stakeholders, and businesses to identify labour need.


The Engagement, Equity and Belonging Branch supports our people and the health of our organization in five different areas: Communications and Outreach, Learning and Development, Workforce Diversification, Accessible and Inclusive Workplace Environments, and Monitoring and Evaluation.


If you are interested in making a difference in the area of employee engagement, equity, and inclusion and wish to join a strong team environment who strive to achieve success, we want to hear from you.

About Our Opportunity


As the Administrative Assistant, you are a key member of the team and are responsible for a wide range of administrative duties.

You are considered the communication hub of the office, connecting everyone to everything. You ensure that administrative functions of the office operate efficiently and effectively.


If you are a people's person, with the readiness to take on new challenges and oversee multiple tasks with excellent communication skills and an upbeat professional work ethic, this is your next career opportunity.

Primary Accountabilities


You will provide support to the Executive Director, as well as the directors, managers, employees, and office visitors by handling a variety of tasks; all the while ensuring that all interactions are positive and welcoming.


A few of your key responsibilities include:
Assisting with coordinating the division's budget, monitors forecast documents. Handling divisional financial transactions orders and received good and supplies and ensuring proper procurement procedures are followed as well as managing and tracking vendor payments;
Preparing various correspondence, maintaining, updating and tracking changes to branch-wide documents and resources;
Assisting with regular SharePoint (intranet) maintenance and survey administration;
Organizing on site/off site meetings including preparing meeting materials, organizing of meeting space, preparing mail outs, and other administrative supports as required;
Coordinating electronic calendars, arranging meetings and travel accommodations;
Preparing agendas and taking accurate minutes/notes;
Maintaining paper files and electronic files including filing of documents, shared drive management, bring forward systems, data entry and the use of STAR/STOR classification system;
Reviewing, sorting, and distributing mail;
Responding to inquiries from staff, the public, agencies, and departments.

Qualifications and Experience

You have High School and a minimum of four (4) years of secretarial/administrative support experience. An equivalent combination of training and experience may be acceptable.


You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word, Excel, PowerPoint, Outlook or equivalent.

Attention to detail and a high level of accuracy in your work is essential. You are a multi-tasker and a self-starter who is motivated, results driven and comfortable managing competing deadlines. You bring integrity to your work and can work with mínimal supervision.


You demonstrate the ability to work in a quickly changing environment and have the knowledge and skills to exercise sound judgment around issues requiring a high degree of tact and diplomacy.

Excellent organizational, communication (written and verbal) and interpersonal skills are essential to your success in this role.


We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered.

This would include, but not limited to:
one (1) year business course and a minimum of three (3) years of secretarial/administrative support experience.

Benefits:

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family As

  • Administrative Assistant, Engagement, Equity and Belonging

    1 week ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Us The Department of Labour, Skills and Immigration (LSI) works to provide fairness, safety, and prosperity for all Nova Scotians by helping them live, learn, and work to their highest potential. We have a team of more than 500 people working from offices throughout Nova Scotia, who together are responsible for workplace and public safety,...

  • Director Engagement Equity

    1 week ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: Director Engagement Equity & Belonging (Designated) Competition # :42979 Department:Labour, Skills and Immigration Location:HALIFAX Type of Employment:Term Union Status: Exclusion - Non Union - NSPG Closing...

  • Director Engagement Equity

    1 week ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition # : 42979 Department: Labour, Skills and ImmigrationLocation: HALIFAXType of Employment: TermUnion Status: Exclusion - Non Union - NSPG Closing Date: 11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)Designation StatusThis opportunity is designated to applicants that identify as Indigenous Person, African/Black Nova Scotian and/or...

  • Director Engagement Equity

    1 week ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition # : 42979 Department: Labour, Skills and Immigration Location: HALIFAX Type of Employment: Term Union Status: Exclusion - Non Union - NSPG Closing Date: 11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) Designation Status This opportunity is designated to applicants that identify as Indigenous Person, African/Black Nova...

  • Equity & Engagement Coordinator (Program Admin

    1 week ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition #: 42656Department: Environment and Climate ChangeLocation:HALIFAXType of Employment: TermUnion Status: NSGEU - NSPGClosing Date: 07-May-24 (Applications are accepted until 11:59 PM Atlantic Time)About UsNova Scotia Environment and Climate Change (ECC) has a mandate to protect the environment, and human health through regulatory excellence,...

  • Recent or Potential Grads: Director Engagement Equity

    1 week ago

    Halifax, Nova Scotia, Canada Cape Breton University Full time

    Recent or Potential Grads: Director Engagement Equity & Belonging (Designated)Competition Number: 42979 Deadline: June 11, 2024 at 11:59 pm Department: Labour, Skills and Immigration Type of Employment: Term Union Status: Exclusion – Non Union – NSPG Designation Status This opportunity is

  • DI Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Company: IWK Health IWK Health is a renowned academic health sciences center based in Halifax, Nova Scotia, dedicated to providing exceptional tertiary and primary care services to millions of individuals and families annually across the Atlantic region. With a workforce of around 4000 professionals, including employees, physicians, volunteers, and...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition # : 43250 Department: Health Professionals RecruitLocation: HALIFAXType of Employment: PermanentUnion Status: Exclusion - Non Union - NSPG Closing Date: 27-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe role of the Office of Healthcare Professionals Recruitment (OHPR) is to put a laser focus on the collective efforts...

  • Administrative Assistant IV

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Power Full time

    Administrative Assistant IV Location CA-NS-Halifax ID Category Administrative Position Type Full-Time Logistics Job Title:Administrative Assistant IVCompany, Department:Nova Scotia Power - Energy and Risk ManagementLocation: Halifax, Nova ScotiaType of Employment:Temporary, Full-time Closing Date:May 16, 2024 Reference Number: ...

  • Administrative Assistant IV

    1 month ago

    Halifax, Nova Scotia, Canada Nova Scotia Power Full time

    Administrative Assistant IV Location CA-NS-Halifax ID Category Administrative Position Type Full-Time Logistics Job Title:Administrative Assistant IVCompany, Department:Nova Scotia Power - Energy and Risk ManagementLocation: Halifax, Nova ScotiaType of Employment:Temporary, Full-time Closing Date:May 16, 2024 Reference Number: ...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Arthritis and Injury Care Centre Full time

    If your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization.Primary DutiesAs an Administrative Assistant, you will:Greet...

  • Client Service Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition # : 43082 Department: Public Service Commission Location: HALIFAX Type of Employment: Permanent Union Status: Exclusion - Non Union - NSPG Closing Date: 18-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia...

  • Supervisor, Private Equity

    1 week ago

    Halifax, Nova Scotia, Canada Citco Full time

    Supervisor, Private EquityHalifax, CanadaAbout CitcoCitco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs.About the Team &...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada ABO Wind Canada Full time

    ABO Wind is a globally successful renewable energy project developer with more than 1,000 employees. Since 1996, the company has developed and sold wind, solar, storage, and biogas projects with a capacity of more than 5,000 megawatts. We have also constructed approximately half of these projects. Our team works with enthusiasm on site acquisition, planning,...

  • Administrative Assistant Iv

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Power Full time

    Logistics:Job Title:Administrative Assistant IVCompany, Department:Nova Scotia Power - Energy and Risk ManagementLocation:Halifax, Nova ScotiaType of Employment:Temporary, Full-timeClosing Date:May 16, 2024Reference Number:The Opportunity: We are currently looking for an Administrative Assistant IV to join our Energy and Risk Management team in a temporary...

  • Executive Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Health and WellnessLocation:HALIFAXType of Employment:PermanentUnion Status:Exclusion - Non Union - NSPGClosing Date:23-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time)About Us:The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Along with...

  • Administrative Assistant Manager

    1 week ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company :IWK Health**:Req ID:161835Department/Program:Equity and Belonging, Interprofessional PracticeLocation: HalifaxType of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Start Date:ASAPUnion Status: Non-union, Management/Non Union Bargaining UnitCompensation: $21.5819**:- **$ /hourClosing Date: July 27, 2023 (Applications are accepted until...

  • Central Adult Protection Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition # : 43212 Department: Seniors and Long-Term CareLocation: HALIFAXType of Employment: PermanentUnion Status: NSGEU - NSPG Closing Date: ​25-Jun-24 ​ (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all...

  • Undergraduate Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada Dalhousie University Full time

    Job Summary The Department of Microbiology and Immunology, a unit in the Faculty of Medicine, is a research intensive department with internationally acclaimed researchers and programs. Reporting to the Department Administrator, this position is the primary contact/resource for the Department of Microbiology and Immunology's undergraduate program. Key...

  • retail operations and administrative assistant

    1 week ago

    Halifax, Nova Scotia, Canada Canadian Naval Memorial Trust Full time

    RETAIL OPERATIONS AND ADMINISTRATIVE ASSISTANT Job ID: 23200 Job Type: Seasonal Category: Retail Educations: Posted: Location: Job Views: 3 Job Description: Job information Job Description: Job information RETAIL OPERATIONS AND ADMINISTRATIVE ASSISTANT from the Company Canadian Naval Memorial Trust , this latest RETAIL OPERATIONS AND...