Administrative Assistant IV

3 weeks ago

Halifax, Nova Scotia, Canada Nova Scotia Power Full time
Administrative Assistant IV Location CA-NS-Halifax ID Category Administrative Position Type Full-Time Logistics

Job Title:

Administrative Assistant IV

Company, Department:

Nova Scotia Power - Energy and Risk Management

Location:

Halifax, Nova Scotia

Type of Employment:

Temporary, Full-time

Closing Date:

May 16, 2024

Reference Number:

The Opportunity

We are currently looking for an Administrative Assistant IV to join our Energy and Risk Management team in a temporary full-time position. Reporting to Manager, Reporting and Compliance, you will be responsible for providing a high level of administrative support to the Energy & Risk Management team.

Note: This is a temporary position with an expected end date of May 2025.

Key elements of this role include:
  • Arrange and coordinate meetings and events, manage calendars and e-mail, travel arrangements, office supplies, office mail/package handling.
  • Maintain filing systems and SharePoint sites, create and edit documents, spreadsheets, and presentations.
  • Ensure Occupational Health and Safety Rules and Regulations compliance.
  • Monitor mandatory training status of the team, ensuring compliance.
  • Process invoices for payment and update payroll.
  • Liaison with facilities management regarding office space maintenance.
  • Assist with financial reporting, variance analysis, budget preparation and updating of Balanced Score Card data.
  • Support storm restoration efforts if required.
  • Other administrative duties as assigned.
These skills will make you successful:

To thrive in this role, you recognize yourself in most of the following competencies and skills listed below:

  • Minimum of Grade XII education, a recognized Office Administration and/or Business Certificate (or equivalent) and a minimum of three (3) years of experience.
  • Proficiency with various software applications including Excel, Word, Power Point, Outlook, SharePoint, Oracle, and PeopleSoft.
  • Detailed-oriented individual, working to a high standard with good judgement and the ability to work with confidentiality.
  • Excellent organizational, multi-tasking, and communication skills are required.
  • You are a team player and possess strong interpersonal skills and are able to work with independence.

We understand that experience comes in many forms, and we're dedicated to adding new perspectives to the team. So, if your experience is close to what we've listed above, please consider applying.

Learn more about our culture and values

At the Emera Group of Companies, you'll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you. Apply by May 16, 2024 and let us know why this role is right for you.

The perks of joining our team? We offer:
  • Flexibility: Hybrid work model with 2 flexible remote workdays.
  • Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
  • Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
  • Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
  • Competitive Compensation: Short-term incentive plans and a Defined Contribution Pension Plan.
Diversity, Equity & Inclusion at Emera

As one of Atlantic Canada's largest publicly traded companies, we are ranked one of Canada's Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community.

Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy

The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.

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