Program Support Specialist

2 weeks ago

Brampton, Ontario, Canada Ministry of the Solicitor General Full time

We are seeking highly organized professionals to provide a range of data input, extraction and support services and administrative supports at Criminal Intelligence Service Ontario.


OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

  • research and retrieve intelligence, information and/or data from various secure Information Technology systems;
- assist in the collection and extraction of data from files, reports and/or databases for further manipulation by staff;
- process, input and maintain highly-confidential criminal and intelligence records in various secure Information Technology systems;
- compose and prepare correspondence and use word processing skills to produce a variety of reports, spreadsheets, and presentations;
- provide reception services, refer inquiries and receive and screen visitors;
- coordinate arrangements for all meetings including booking meeting locations, prepare agendas, and compile related background material as appropriate and coordinates travel/accommodation requirements;
- provide general administrative financial support services for the program/branch management;
- provide general administrative support services including correspondence, file management, data extraction, maintain office equipment, order stationary supplies, and maintain databases.

How do I qualify?:

Mandatory:
Ability to pass background check.

Administrative Knowledge and Experience:

You have:

  • Demonstrated knowledge with government administrative procedures, guidelines and policies to provide administrative services, data input and research services.
  • Knowledge of administration of purchasing requisitions, invoices/expense claim payments, human resources documents.
  • Demonstrated knowledge of electronic and hard copy records management and archives.
  • You have arithmetic skills to reconcile/balance expenditures, check/verify calculations on expense claims and invoices, provide cost estimates on potential purchases or future expenses.

Superior Reasoning, Organizational and Time Management Skills:

  • You can determine what matters should be given priority, manage conflicting deadlines; and can respond effectively to fluctuating work-load demands.
  • You have demonstrated ability to work with confidential information and maintain security of information.
  • You can compile information for meetings, correspondence responses.
  • You have evaluation and problem solving skills.

Communication (oral and written) and Presentation Skills:

  • You have attention to detail to review/proof read documents for accuracy and completeness.
  • You can respond effectively to information requests and refer to the appropriate staff member.

Computer Skills:

  • You have proven typing skills to produce a variety of documents and correspondence.

Additional Information:

Address:

  • 4 Temporary, duration up to 18 months, Brampton, Central Region, Criminal Record and Judicial Matters Check (Fingerprint Based), Canadian Border Services Check, Canadian Security Intelligence Services Check (CSIS), Credit History Check, Driver's License History, Intelligence, Local Police Databases Search, Ontario Provincial Police Investigation/Background Interview, PIP/NICHE/RMS, Social Networking Search
  • 3 Permanent, Brampton, Central Region, Criminal Record and Judicial Matters Check (Fingerprint Based), Canadian Border Services Check, Canadian Security Intelligence Services Check (CSIS), Credit History Check, Driver's License History, Intelligence, Local Police Databases Search, Ontario Provincial Police Investigation/Background Interview, PIP/NICHE/RMS, Social Networking Search

Compensation Group:

  • Ontario Public Service Employees Union
  • Understanding the job ad definitions
    Schedule:
  • 3.7
    Category:
  • Administrative and Support Services
    Posted on:
  • Friday, January 13, 2023
    Note:


Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

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