Operations Coordinator

1 week ago

Canada ENCORE EVENT TECHNOLOGIES PTY LTD Full time
Amp up your events career with a global production powerhouse.

Encore are a global event technologies company that specialises in virtual, in-person and hybrid events that connect and inspire. At Encore we believe in creating memorable event experiences that engage and transform organisations by serving as an invaluable partner on our customers' journey to success. Key to that success is finding the right person to join our team as Operations Coordinator

The Opportunity: Operations Coordinator

Reporting directly to the Operations Manager, the Operations Coordinator role involves the supervision of Rental Inventory. This includes the efficient running of the department, with primary focus on inventory management, general administrative duties and ensuring that systems and paperwork relating to the department are processed correctly and efficiently. This role is a central point of communications between the Sales Department, Hotel Departments and the Warehouse.

The position involves facilitating the smooth operation of the Base Operations Team assisting in all areas of the Base Operations. This position is also responsible for the effective communication flow between venues and base for all Operational considerations.

Core Responsibilities
  • Maintain awareness of department cost parameters and control operating costs.
  • Ensure labour costings for base crew and warehouse are maintained within budgeted parameters and take corrective action as required.
  • Generate transfers for base from venues and check transfers to ensure equipment availability in conjunction with Equipment Controller
  • Liaise with Operations to rectify late equipment shortages in conjunction with the Equipment Controller
  • In conjunction with the Equipment Controller source and negotiate best price practices with all X-Hire suppliers
  • Co-ordinate the collation and purchasing of consumables in conjunction with the Equipment Controller
  • Assist and trouble shoot crew rostering and allocations as required with Crew Controller
  • Maintain effective communication flow between Venue Operations Coordinators and Base Operations Team
  • Follow up on equipment damage or lost equipment with the relevant departments
  • Assess and give input on the purchase of new equipment
  • Become proficient in other operational areas of the day to day running of the department
  • Provide support to other members of the Operations Team as required
  • Help facilitate the smooth integration of new IT systems to the local operation
  • Oversee Occupational Health and Safety audits in all areas of the business
  • Mentor, train and liaise with Venue Operations Coordinators on a regular basis
  • Undertake regular venue audits to ensure Venue KPI's are being achieved
  • Assist with venue purchasing and equipment allocation
  • Attend regular operational/crew meetings with venue personnel
  • Ensure the maintenance and cleanliness of all storage areas and equipment within the business
  • Assume responsibility for Day Control duties from 16:30 until 18:00 daily from Monday to Friday
  • As required cover Day Control, Crew Control and Equipment Control daily tasks due to absenteeism
  • Lead crew when required on an ad-hoc basis
  • Seek out opportunities for operational improvements
  • Motivate the team to achieve their objectives
What we're looking for in an Operations Coordinator

The successful candidate will be a customer focused individual who demonstrates a high level of understanding the clients needs and being able to recommend solutions. If you're passionate about events and looking for career progression in the Audio Visual and Events industry, then we want to hear from you

  • Previous experience in meetings and events is essential.
  • Excellent planning, organisational, time management & project management skills.
  • Strong business acumen and financial Management skills.
  • Customer centric and ability to build strong and long-lasting customer relationship. Previous experience in serving high end client is highly regarded.
  • Strong communication skills (verbal and written), negotiation and influencing skills.
  • Ability to manage multiple and competing deadlines.
  • Experience in the hospitality or luxury sector.
  • Qualification in Hospitality or Events is highly regarded.
  • Team player.
  • Working rights in the country where the role is based.
What we can offer you and why you'll love the Encore team
  • No day is the same but every day is rewarding We work in the exciting world of events. Every event presents its own set of unique thrills and challenges, charging our teams to be creative yet pragmatic every day.
  • We turn ordinary events into extraordinary experiences: It's our passion for creating unforgettable experiences
  • We cultivate great culture At Encore Event Technologies we grow teams that are seriously fun.
  • You will be an integral part to the business and as such, will be in a position to showcase your passion for our events.
  • Be a part of our mission to bring people together, facilitate ideas and build relationships for our customers' and enjoy all the perks that we offer:
  • Diversity, equity, and inclusion programs that foster a welcoming and inclusive workplace for all
  • Wellness initiatives to prioritise your physical and mental well-being
  • Ample opportunities for career progression and professional growth
  • Commitment to sustainability initiatives, contributing to a greener future

Encore has been officially certified as a Great Place To Work in Australia, Austria, Canada, Mexico, New Zealand, UAE and the U.S. Great Place to Work are the global authority on workplace culture and Certification recognises employers who create an outstanding employee experience.

We surveyed all of our team members across the globe about their experience working at Encore followed by a short questionnaire about our workforce. Both our team members' feedback and workforce questionnaire were independently analysed to determine our score which provides job seekers with a true insight into our great company culture direct from those who create it.

Current Opportunities for Operations Coordinator

Play Video about Encore team in action - Encore events that transform

APPLY TODAY AND TAKE YOUR CAREER TO THE NEXT STAGE

Our mantra is to turn every event into an extraordinary experience. If you believe you can help us do just that, apply today.

Job Application Form

Fields marked with an * are required

First Name *

Phone

How long have you been in AV?

For AV related roles only.

Last Name *

Email *

I'm applying for.... *

Resume *

Privacy *

By providing my personal information I agree that I have read and agree to Encore Event Technologies' Privacy Statement available here *

#J-18808-Ljbffr

  • Aircraft Coordinator, Operations

    7 days ago

    Canada Bombardier Transportation GmbH Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Aircraft Coordinator, Operations (evenings) As the leading manufacturer of business aircraft, Bombardier is renowned for designing, manufacturing, and servicing world-class aircraft that elevate the client experience. Bombardier has been successful in setting the...

  • Internal Operations Coordinator

    3 weeks ago

    Canada Mosaic North America Full time

    : **Coordinator, Internal Ops** The Internal Operations Coordinator will assist and assume accountability for the operational effectiveness of Sales and Merchandising programs for our clients. **Responsibilities** - Online set-up of data collection Call Reports and deployment for Retail Field Teams - Manage all Call Report changes and work directly with...

  • Operations Support Coordinator

    2 weeks ago

    Canada Metro Supply Chain Full time

    JOIN OUR TEAM Metro Supply Chain is a strategic supply chain solutions partner for some of the world’s fastest growing and most recognizable organizations. We advance our customers’ business through innovative, real-world solutions within a culture that supports our communities, protects our environment, and enables our team to thrive. Managing 14...

  • Digital Solutions Operations Coordinator

    1 week ago

    Canada University of British Columbia Full time $5,622 - $8,081

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Digital Solutions Operations Coordinator Department Governance, Strategy & Planning | MedIT | Faculty of Medicine Compensation Range $5, $8,081.00 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position....

  • Bilingual Operations Support Coordinator

    7 days ago

    Canada Acuity Insights Full time

    Imagine a world powered by everyone's full potential. Picture everyone having fair access to higher education, enabled by admission processes that allow applicants to be seen for their full potential, including lived experiences, cultural influences, values and soft skills. In that world, higher education programs are also enabled with technology that...

  • Coordinator, Business Operations, Film and TV

    7 days ago

    Canada Lionsgate Full time

    Select how often (in days) to receive an alert: Job Title: Coordinator, Business Operations, Film and TV (Canada) Department: Business Development Location: Toronto, Canada, US Summary of Position eOne has an immediate opening for a Coordinator in the Content Operations & Strategy group. As a member of the team, you are expected to serve in an...

  • Health and Safety Coordinator

    5 days ago

    Ontario, Canada, Canada Phase Consulting Full time

    Our Client, a leading mining company, is seeking a Operations Health and Safety Coordinator to join their team. Reporting to the Health and Safety Superintendent, the Operations Health and Safety Coordinator is responsible for assisting with the development and implementation of the Health and Safety program within the Greenstone Gold...

  • Executive Coordinator, Operations

    7 days ago

    Canada Farm Credit Canada Full time

    Closing Date (MM/DD/YYYY):04/17/2023Worker Type:PermanentLanguage(s) Required:English, FrenchTerm Duration (in months):Administrative excellence required:What you'll do: Provide confidential administrative and budget support Set up meetings and functions for the business unit Coordinate schedules and make travel arrangements Help organize divisional and...

  • Coordinator - Human Resources - Emergency Operations

    4 weeks ago

    Canada Canadian Red Cross Full time €28

    Coordinator - Human Resources - Emergency Operations Location Canada Requisition Code 13404 Salary Band (CAD) $28.33/hr Title : Coordinator - Human Resources - Emergency Operations Employee Working Location : Partially Virtual / Hybrid (ON, QC, BC, SK, Canada) Employment status : Casual Salary band : $28.33 /hour The Canadian Red Cross...

  • Procurement Coordinator

    3 weeks ago

    Canada CAE Inc. Full time

    Role and Responsibilities Reporting to the _Operations_ - Manager_ of Indirect Global Strategic Sourcing, the Procurement Coordinator will develop, maintain, and execute on key operational procurement & purchasing activities related. You will need to coordinate daily operations, triage requests to buyers and utilize your analytical skills to your...

  • Green Coffee Logistics and Operations Coordinator

    1 week ago

    Canada JA Coffee Inc. Full time

    **FR**: (ENG Below) **À propos de nous**: JA Coffee Inc. est une entreprise d'importation de café en pleine croissance spécialisée dans la recherche de grains de café verts de spécialité du monde entier. Nous exploitons notre propre entrepôt où nous stockons notre café vert et torréfié à Montréal. Nous recherchons une personne très motivée,...

  • Facility coordinator

    7 days ago

    Canada SGS Full time

    We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world. Job Description Responsible to provide all...

  • Noc Operations Controller

    2 months ago

    Canada Metrolinx Full time

    **_Metrolinx _**is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go,...

  • Pipeline Operator, Canada

    1 month ago

    Canada Unipec America, Inc. Full time

    We are seeking a highly motivated Pipeline Scheduler/Operator to join our team. The successful candidate will be responsible for the international scheduling and delivery of oil to pipeline or waterborne for transportation to third-party and company locations to meet customer demand. The operator will work closely with traders, legal, risk, clients, and...

  • Program Operations Coordinator

    7 days ago

    Canada Lululemon Athletica Full time

    Program Manager, Trade Operations Governance Business Unit: Store Support Centre (SSC) Time Type: Full-time lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in...

  • Manager, Team Operations

    1 month ago

    Canada Shopify Full time

    About the roleWe're looking for a strong people leader to join Team Operations focusing on leadership support and team operations. We need someone who identifies and supports the needs of individuals and teams alike, ensuring their reports feel highly equipped and empowered as producers and amplifiers of impact in our orgs, every single day. To be successful...

  • Manager, Team Operations

    3 weeks ago

    Canada Shopify Full time

    About the roleWe're looking for a strong people leader to join Team Operations focusing on leadership support and team operations. We need someone who identifies and supports the needs of individuals and teams alike, ensuring their reports feel highly equipped and empowered as producers and amplifiers of impact in our orgs, every single day. To be successful...

  • Procurement Coordinator

    1 month ago

    Canada Avicanna Inc. (TSX:AVCN) Full time

    Avicanna is a diversified and vertically integrated Canadian biopharmaceutical company focused on the research, development, and commercialization of plant-derived cannabinoid-based products for the global consumer, medical, and pharmaceutical market segments. Avicanna is a company that is focused on quality control and excellence with many cannabinoid...

  • Procurement Coordinator

    1 month ago

    Canada Avicanna Inc. (TSX:AVCN) Full time

    Avicanna is a diversified and vertically integrated Canadian biopharmaceutical company focused on the research, development, and commercialization of plant-derived cannabinoid-based products for the global consumer, medical, and pharmaceutical market segments. Avicanna is a company that is focused on quality control and excellence with many cannabinoid...

  • Operations Manager

    3 weeks ago

    Canada Atop Dental Canada Inc Full time

    We are opening a New Branch in the Montreal location on Transcanadienne Rte. We are looking for someone with supplier experience who knows how input/process customer orders and complaints, book work services for technicians for repairs, multi-task and hands on in every department to launch this location, and build a team. You will manage this location and...