Lead Medical Office Administrator

2 weeks ago

Brampton, Ontario, Canada CHARM Fertility Full time

Salary:
At Charm Fertility, we aim to become the leading total woman's healthcare destination. We're patient-focused and enthusiastic about women's health, which is at the heart of everything we do. Together, we create an accessible, convenient, and consistently high-quality service through a savvy, confident yet clear, and simple team.

Our path ahead is one of miracles and heart. Every day, you will be creating special moments for our patients.

Role Summary


The Lead Medical Office Administrator (MOA) will be involved in all aspects of administering daily operations of CHARM Fertility, promote the clinic's diverse services and expand its client base.

You are the front-face of our clinic and support and hold the team together

Role Responsibilities- Provides optimum patient-centered care and demonstrates a professional manner
in the work setting

  • Actively participates in team building concepts, and development of departmental
goals

  • Must be able to work independently without supervision
  • Keeps EMR records using Oscar up to date by scanning the patient file, test results and other documents and properly saving them in the patient's electronic file
  • Receive and send faxes, make photocopies, scan documents and accept deliveries
  • Administer patient billing, collect overdue payments and process receipts
  • Maintain the confidentiality of all patient information
  • Prepare a monthly MOA schedule for all locations
  • Help MOA in new policy and procedure implementation
  • Check the schedule in all location on daily basis, to maintain a proper work flow
  • Implement any changes in the schedule if requested by the medical director and follow up on that.
  • Make sure that all payments are collected.
  • May cover for an MOA sick day or leave.
  • Visit different locations on a weekly basis.
  • Report to manager(s) any new changes or challenges.
  • Perform as a clinic manager without doing orders and is not responsible for US, nursing, and Lab departments.
  • MOA admin work.
  • Other duties, as assigned

Required Qualifications

Formal Education or Equivalent Associate's Degree in MOA or Bachelor Degree in healthcare management or any management Degree Additional vocational training or certification in medical is preferred
Years of Experience
One must have at least 3 years of experience working in Fertility Clinics.

Competencies- Proficient understanding of medical terminology, including knowledge of common medical conditions, procedures and abbreviations.

  • Keen attention to detail when recording patient information,managing medical records and processing billing.
  • Excellent verbal and written communication skills to interact with patients,healthcare professionals and colleagues.
  • Strong customer service skills to provide positive and compassionate experience for patience.
  • Understanding and adherence to patient privacy regulations (e.g HIPAA) and ethical guidelines.

Specialized skills, knowledge, or certifications unique to this role

  • Familiarity with different fertility treatment, procedures, and terminology.
  • Ability to explain fertility treatments,procedures and potential outcomes to patients in a clear and compassionate manner.
  • Proficiency in promoting the clini's diverse services and expanding its client base.
  • Familiar in operating ultrasound machines and understanding various features and settings.
  • Proficiency in using EMR (OSCAR) systems specific to fertility clinics.
  • Ability to schedule appointments for various fertility treatments,coordinate with medical staff and manage resources such as ultrasound appointments,lab tests, and consultations.
  • Adherence to privacy regulations such as HIPAA,is crucial in protecting patient information.
The responsibilities shall be defined and modified from time to time based on the requirements of the company.

  • Medical Office Administrator

    2 weeks ago

    Brampton, Ontario, Canada LMC Healthcare Full time

    LMC Healthcare (LMC) is Canada's largest specialist care provider in diabetes & endocrinology. We're transforming diabetes care by making it more accessible, comprehensive and patient-centric than ever before. LMC has 13 multi-disciplinary centers of excellence and 22 clinical research sites located in 3 provinces (Ontario, Alberta, and Quebec). Our 60+...

  • Medical Office Administrator

    2 weeks ago

    Brampton, Ontario, Canada Medsleep Full time

    Full-Time Medical Office Administrator – Brampton, ON Full-Time Medical Office Administrator – Brampton, ON At MedSleep, skilled, dedicated, enthusiastic employees are at the heart of everything we do. We are committed to building and nurturing a great place to work, learn, and develop. We are proud of our people and our company. We have a great...

  • Medical Office Administrator

    2 weeks ago

    Brampton, Ontario, Canada MedSleep Inc. Full time

    Medical Office AdministratorAt MedSleep, skilled, dedicated, enthusiastic employees are at the heart of everything we do. We are committed to building and nurturing a great place to work, learn, and develop. We are proud of our people and our company.We have a great career opportunity for someone looking to join a growing team of health professionals At...

  • Medical Assistant

    2 weeks ago

    Brampton, Ontario, Canada Appletree Medical Group Full time

    Medical Assistant - Toronto, OntarioWho We Are:Appletree Medical Group is the most progressive multi-disciplinary medical group in Canada. We assist and manage the practices of Ontario's best family physicians and specialists, including physicians offering virtual healthcare services. For over two decades, we have worked with bright and motivated individuals...

  • Medical Secretary

    2 weeks ago

    Brampton, Ontario, Canada Complete Immigration Medical Centre Full time

    Completion of a College-accredited medical secretary program or equivalent experience- _Previous administrative experience in a medical office environment / Nursing background is a highly preferred_- Knowledge of manual blood pressure monitoring, knowledge of Medical terminology and medications:1 year experience working in a medical clinic is preferred:-...

  • Medical Office Administrator

    2 weeks ago

    Brampton, Ontario, Canada Alpha Physiotherapy & Rehab Full time

    Alpha Physiotherapy and Rehab is currently seeking friendly, hardworking and responsible Medical Office Administrator to join our team. We are looking for someone who has the ability to take initiative, prioritize daily tasks, has excellent communication skills and is highly organized and detail oriented.Expectations: Worked in a health care facility. Some...

  • Medical Office Assistant

    2 weeks ago

    Brampton, Ontario, Canada Heart Lake Health Center Full time

    in person medical Clinic Office AssitantWe are looking for a dynamic enthusiastic experienced individual to lead our front desk medical office assistant team. Job Description:_You will be a valuable part of the front desk team who will interact with patients on the phone and in person and perform all medical office assistant duties. Prepare work schedules...

  • Medical Office Assistant

    2 weeks ago

    Brampton, Ontario, Canada Precision Care Centre Full time

    Job Overview:We are an all-in-one comprehensive care center located in Brampton, Ontario seeking a full-time medical office assistant to join our growing team.We are looking to fill a full time position - 5 days per week, including Saturdays as scheduled. We are open Monday to Saturday.Opportunity: To work in a dynamic clinical setting with a...

  • Medical Receptionist

    2 weeks ago

    Brampton, Ontario, Canada Kennedy Medical Clinic Full time

    General Office Secretary Job Duties: Screening incoming telephone calls and booking appointments with the physician Chart filing Maintaining patient records, validating patient health cards and updating basic patient demographics Managing faxes Serves and protects the health care community by adhering to professional standardsQualifications and Skills: Prior...

  • Medical Office Assistant

    2 weeks ago

    Brampton, Ontario, Canada Brampton Walk-in & Family Practice Full time

    Part Time Medical Office Assistant required for busy family practice clinic in Brampton.Available to work Monday, Tuesday, Thursday 4 pm to 7 pm and Saturday 10 am -2 pm.Responsibilities include:Greeting office visitors and managing patient intake.Answering and routing incoming calls,scheduling appointments ,Filing medical records andperforming other...

  • Medical Administrative Assistant

    2 weeks ago

    Brampton, Ontario, Canada Canadian Mental Health Association- Peel Branch Full time

    Why join CMHA Peel Dufferin?Support your community. Advance your career. Fulfill your purposeJoining the Canadian Mental Health Association - Peel Dufferin Branch means you'll be part of something meaningful. We're incredibly proud to have been recognized with the Canadian Non-Profit Employer of Choice Award for our efforts to help people live better....

  • Dental Office Administrator/receptionist/assisstant

    2 weeks ago

    Brampton, Ontario, Canada Dr M Dental office Full time

    Responsibilities: Manage and maintain office supplies and inventory Coordinate and schedule meetings, appointments, and travel arrangements Assist with the preparation of reports, presentations, and other documents Maintain filing systems and ensure documents are organized and easily accessible Support team members with administrative tasks as needed Oversee...

  • Medical Administrative Assistant

    2 weeks ago

    Brampton, Ontario, Canada Canadian Mental Health Association- Peel Branch Full time

    Why join CMHA Peel Dufferin?Support your community. Advance your career. Fulfill your purposeJoining the Canadian Mental Health Association - Peel Dufferin Branch means you'll be part of something meaningful. We're incredibly proud to have been recognized with the Canadian Non-Profit Employer of Choice Award for our efforts to help people live better....

  • Medical Lab Technician

    2 weeks ago

    Brampton, Ontario, Canada Kennedy Medical Centre Full time

    Doctor's office is looking for a full time medical lab tech for 1 year only to cover mat leave.Duties include: Greeting patients Answering phones Booking patient's appointments Updating and maintaining patients' health records Taking bloodwork. Preparing vaccines. Taking vitals for adult and babies Using medical software (oscar)Job Requirements: Experience...

  • Medical Office Assistant

    2 weeks ago

    Brampton, Ontario, Canada Civic Heart Centre Full time

    Job Description: Answer and direct incoming calls in a professional and courteous manner Provide information to patients, addressing inquiries and directing them to appropriate personnel Greet patients and accurately register patients by obtaining complete demographics, Ohip information and consent. Optimize clinic capacity by ensuring tasks including New...

  • Medical Office Assistant

    2 weeks ago

    Brampton, Ontario, Canada Dr. Seema Shahzad Medicine Professional Corporation Full time

    Duties and responsibilities include: Answer the phone, schedule and confirm medical appointments, greet patients, guide them to exam rooms, and receive and communicate messages. Use EMR software (OSCAR) to book appointments or prepare reports, invoices, financial statements, letters, case histories, and medical records. Ask patients questions to complete...

  • Medical Administrative Assistant

    2 weeks ago

    Brampton, Ontario, Canada Lifecare Medicentre Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 2 years to less than 3 years Medical office management/administration- or equivalent experienceAsset languages: Hindi Tamil Panjabi; PunjabiWork setting: Physician's officeTasks: Schedule and confirm appointmentsScreening questions: Are...

  • Medical Office Assistant

    2 weeks ago

    Brampton, Ontario, Canada Dr. Seema Shahzad Medicine Professional Corporation Full time

    Must be available Saturdays.Duties and responsibilities include: Answer the phone, schedule and confirm medical appointments, greet patients, guide them to exam rooms, receive and communicate messages. Use EMR software (OSCAR) to book appointments or prepare reports, invoices, financial statements, letters, case histories, and medical records. Ask patients...

  • Administration - Office Administrator

    2 weeks ago

    Brampton, Ontario, Canada MCA Dental Full time

    Why join MCA?One of the core strengths is the passion our team members share We value the relationships our Dental Office Administrator develop with our patients at MCA. We recognize that well-trained, skilled teams are a prerequisite of successful practices. Access more locations giving you the opportunity for schedule flexibility or relocation Upward...

  • Office Administrator

    2 weeks ago

    Brampton, Ontario, Canada Furnace AC Experts Full time

    Responsibilities Coordinate office activities and operations to secure efficiency and compliance to company policies Take phone calls and forward to the right person/team Support sales, service and installation team for any paper work, quote, calls or invoice Coordinate with Lowe's/Rona store for PO and WO update Create and update records and databases with...